Manager Leasing Administration

Location: Toronto, ON, Hybrid, 4 days per week in office, Monday to Thursday, Friday remote

Language: English, strong written and verbal communication skills

Background Check Requirement: Criminal record check and references

About the Opportunity

As National Portfolio Manager, Lease Administration, you’ll play a key role in protecting the accuracy and integrity of a large national real estate portfolio. Working within a leading Canadian retail organization, you’ll oversee lease administration, abstraction, information management and documentation across approximately 1,700 leases.

You’ll partner closely with Real Estate, Legal, Finance, Accounting, Internal Audit and other stakeholders to ensure lease information is accurate, complete and available when it matters. With a strong focus on financial data, IFRS-related requirements and governance, this is a role where organization, accuracy and follow-through have a direct impact on the business.

What’s In It for You

You’ll join a collaborative team with the opportunity to shape processes, strengthen controls and contribute to bringing lease abstraction capabilities in-house. You’ll also have exposure to complex real estate operations, financial reporting, audit and enterprise systems, with room to grow your people leadership skills.

The role offers a competitive $120K–$145K salary range, 10% short-term incentive bonus, profit sharing, RRSP matching, benefits from day one, four weeks of vacation, eight flex days and additional work-from-home days.

Your Responsibilities

• You’ll lead lease administration and abstraction activities across a complex national portfolio, ensuring lease data is accurate and complete.

• You’ll oversee two Lease Abstractors while remaining hands-on with complex leases and sensitive financial information.

• You’ll ensure lease terms, critical dates, rents and obligations are accurately captured in Lucernex or comparable systems.

• You’ll support IFRS-related lease data, audit requests, internal controls and governance requirements.

• You’ll oversee information and records management, ensuring documentation is organized, retrievable and compliant.

• You’ll partner with Legal, Finance, Accounting, Real Estate and other stakeholders to resolve issues and keep workflows moving.

Skills and Qualifications

• 8–10+ years of progressive commercial lease administration, lease abstraction, real estate operations or portfolio management experience.

• Hands-on experience with lease abstraction is mandatory, ideally from the tenant side.

• Experience managing a large, complex lease portfolio, preferably within retail or a real estate services environment.

• Experience with Lucernex or comparable enterprise lease administration systems such as MRI, Yardi, JD Edwards or PeopleSoft.

• Working knowledge of IFRS 16, audit requirements, internal controls and records management.

• Strong accounting or financial data background, with exceptional attention to detail and accuracy.

• A genuine interest in people leadership, with the ability to develop others and manage quality and priorities.

Note from the Hiring Manager

“We’re looking for someone who is highly organized, detail-oriented and understands lease abstraction. This person needs to care about the accuracy of the information and be excited to manage and develop a team.”

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.