Office Coordinator

Location: Brampton, fully on-site

Language: Strong written and spoken English communication skills

Employment Type: Contract, 2 months

About the Opportunity

Are you an organized, detail-oriented professional who enjoys keeping things running smoothly behind the scenes? An established healthcare organization is seeking an Office Coordinator to provide essential administrative and operational support to its Facilities and Engineering team.

In this role, you'll work closely with leadership, maintenance staff, contractors and vendors to coordinate everything from payroll and purchasing to scheduling and maintenance requests. Your ability to stay organized, anticipate needs and manage competing priorities will directly support the people and operations that keep a busy healthcare environment functioning.

What's In It for You

• Make a meaningful contribution to an organization focused on supporting healthcare services and the people who deliver them.

• Enjoy a collaborative, team-oriented environment where your initiative and attention to detail are valued.

• Gain exposure to a variety of operational functions, with opportunities to strengthen your administrative and coordination expertise.

Your Responsibilities

• You'll provide daily administrative support, coordinate meetings, manage correspondence and maintain accurate, confidential departmental records.

• You'll process invoices, purchase requisitions, expense claims and vendor documentation, working closely with Accounts Payable.

• You'll coordinate bi-weekly payroll, verify timekeeping records and process vacation, sick leave and shift adjustments.

• You'll maintain staff schedules, communicate changes and support workforce coverage across rotating shifts.

• You'll triage maintenance requests, coordinate with technicians and contractors, and track work requests through departmental systems.

• You'll oversee administrative coordination of facility keys, identification badges, parking requests and departmental supply inventories.

Skills and Qualifications

• 3–5 years of experience providing administrative support, ideally within a fast-paced, operational environment.

• Post-secondary education in Business Administration or an equivalent combination of education and experience.

• Advanced proficiency in Microsoft Office, internet applications and electronic data and document management systems.

• Strong organizational, time-management and prioritization skills, with the ability to meet competing deadlines.

• Excellent written and verbal communication skills, with a collaborative, service-oriented approach.

• Demonstrated discretion when handling confidential employee, financial and operational information.

• Strong attention to detail, sound judgment, adaptability and the initiative to work independently.

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.