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Added 8 mins ago
Manager of Financial Planning & Analysis
Victoria Cool Aid Society
Victoria, BC
Full-time
The Financial Planning and Analysis Manager (Manager, FP&A) is responsible for leading organization-wide budgeting, forecasting, and financial reporting processes.
Added 8 mins ago
Bilingual Screening Agent
MINTZ GLOBAL SCREENING INC
Montreal, QC
$17.6 to $18 CAD / hour
Full-time
Reporting to the Manager of Verifications, the Screening Agent is responsible for the meticulous daily processing of Mintz Global Screening. This role requires adherence to established…
Added 8 mins ago
Senior Manager Cyber Cloud Security and AI
PwC
Toronto, ON · Ottawa, ON · Vancouver, BC · Calgary, AB
Full-time
As a Senior Manager Cyber Cloud Security and AI, unlock your potential and embrace the chance to drive meaningful outcomes that’ll elevate your career. Your role will include, but isn’t…
Added 23 mins ago
Business Sales Agent - Surrey
OSL Retail Services
Surrey, BC
Full-time
…companies and property managers. Reporting to the Sales Team Manager, you'll utilize your passion for sales and customer service to engage with clients, build long-term business…
Added 23 mins ago
Program Manager, Full-Time
Taproot Community Support Services
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Full-time
A degree in one of the humanities, social sciences or related field with educational preparation for the roles of manager and administrator.
Added 23 mins ago
Business Development Manager - Paint, Canada
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Toronto, ON
Full-time
As Business Development Manager - Paint, Canada, you will help shape Festool’s presence in the Canadian professional paint market. Based in the Greater Toronto Area and reporting to the…
Added 23 mins ago
Community Services Facilitator - Full Time
Calgary Humane Society
Calgary, AB
Full-time
Reporting to the Manager of Animal Admissions & Foster, the Community Services Facilitator is a collaborative, cross-functional role that operates across Animal Admissions, Foster Care, and…
Added 23 mins ago
Acheteur NPI / NPI Buyer
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Added 23 mins ago
Director, Financial Planning & Analysis - SLC Management
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Toronto, ON · Sun Life Toronto One York
Full-time
Added 23 mins ago
Director, Financial Planning & Analysis - SLC Management
SLC Management
Toronto, ON · Sun Life Toronto One York
Full-time
Added 23 mins ago
Bilingual EY Educator
Bridgeway Family Centre
Mississauga, ON · Brampton, ON
$24.81 to $29 CAD / hour
Full-time
Work with Manager to develop programs that meet the ongoing needs of clients
Added 23 mins ago
Bilingual EY Educator
Bridgeway Family Centre
Mississauga, ON · Brampton, ON
$26 to $30 CAD / hour
Full-time
Liaise with Manager, Pedagogy to conduct program evaluations and participate in CQI
Added 38 mins ago
Manager, Construction Services
The City of Guelph
Guelph, ON
Other
Resumes are being accepted for the position of Manager, Construction Services within the Engineering and Transportation Services Department. Reporting to the General Manager/City Engineer,…
Added 53 mins ago
Agricultural Equipment Technician
Manufacturing Job Site
NB · Grand-Sault/Grand Falls, NB
Full-time
…equipment. May require some direction or guidance from the Service…
Added 53 mins ago
Director, Financial Planning & Analysis - SLC Management
SLC Management
Toronto, ON
Full-time
Added 53 mins ago
Account Manager
Canadian Linen / Quebec Linge
Regina, SK
Full-time
Role Description The Account Manager is a full-time, hybrid role based in Regina, SK, with a mix of on-site customer visits and some work-from-home flexibility. This role is responsible for…
Added 53 mins ago
Talent Acquisition Specialist
Dilawri Group of Companies
Mississauga, ON
Full-time
Post-secondary education in Human Resources or a related field is an asset.
Added 1 hour ago
Inventory Specialist
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Delta, BC
$60,000 to $65,000 CAD / year
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This role will be based at our Delta facility, reporting to the Warehouse Manager.
Added 1 hour ago
AVP, Retail Property Management, Western Canada
Choice Properties
Calgary, AB
Full-time
Undergraduate or graduate degree in business or other related field is beneficial.
Added 1 hour ago
IT Field Services Technician
Lifemark Health Group
Ottawa, ON
$55,000 to $65,000 CAD / year
Full-time
We’re looking for IT Field Services Technician to join our team in Ottawa, Ontario. Reporting to the Senior Manager, IT Field Operations you will be responsible for travelling within the…
Added 1 hour ago
Senior Manager, Talent Acquisition
Lifemark Health Group
Montreal, QC
Full-time
Reporting the the Senior Director, Talent Strategy, the Senior Manager, Talent Acquisition, is responsible for setting up the strategy, processes, and criteria to enable a systematic and…
Added 1 hour ago
Business Development Representative
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Full-time
…can talk to a food scientist in the morning and a procurement manager in the afternoon, this could be your next…
Added 1 hour ago
Senior Manager, Collective Agreement Governance & HR Systems
Extendicare
Markham, ON
Full-time
The Senior Manager, Collective Agreement Governance & HR Systems is responsible for translating collective bargaining agreement (CBA) language into operational and system requirements…
Added 1 hour ago
HSE Administrator & Reception
Gemini Machine Works Inc.
AB · Edmonton, AB
Full-time
…manual and CNC machining, fabrication, repair and rebuild, and field machining, and we hold ASME, ISO 9001:2015 and CWB CSA W47.1…
Added 2 hours ago
Dietary Aide/Culinary Aide
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Sydney Indian Reserve No. 28A, NS · Sydney, NS
Temporary
Immediately reports any equipment temperature issues to manager and takes corrective action as necessary.

Altis

Office Operations Manager

Ottawa, ON, Canada

Pay: $70,000 to $90,000 CAD / year
Job type: Full-time
Apply by: Oct 25, 2026
Experience: 3+ years of progressive office operations, project coordination, construction administration, or field service administration experience.
Posting language: English
Posted: Sep 25, 2026

Apply About employer

Applications open in a new tab.

Original job description

Location: Ottawa, ON, Hybrid

Language: Strong written and verbal English communication skills are required.

About the Opportunity

Join a growing construction services organization where you'll play a central role in keeping operations running smoothly from the first customer inquiry through project completion. As the Office Operations Manager, you'll connect customers, sales, operations, and finance by ensuring every job is organized, documented, and moving forward efficiently.

This is an opportunity to make a visible impact in a collaborative, people-first environment. You'll work closely with leadership and cross-functional teams to improve processes, support exceptional customer experiences, and help drive operational excellence as the business continues to grow.

What's In It for You

Join a collaborative team where your ideas and process improvements are valued.

Gain broad exposure across customer service, operations, finance, and project coordination.

Work in an environment that encourages ownership, accountability, and continuous improvement.

Be part of a growing organization where your role can evolve alongside the business.

Your Responsibilities

You'll manage inbound customer inquiries, coordinate appointments, and ensure every opportunity has a clear next step.

You'll oversee scheduling and job coordination using Monday.com, confirming jobs are fully prepared before dispatch.

You'll maintain complete job documentation, track rebate applications, and ensure records remain accurate and accessible.

You'll support billing by coordinating invoices, monitoring receivables, and documenting payment follow-up.

You'll coordinate purchasing, inventory, fleet administration, and safety documentation while working closely with internal stakeholders.

You'll identify process improvements, resolve day-to-day operational issues, and provide leadership with regular operational status updates.

Skills and Qualifications

3+ years of progressive office operations, project coordination, construction administration, or field service administration experience.

Experience coordinating schedules, customer communications, and administrative workflows in a fast-paced environment.

Strong working knowledge of Monday.com or similar project and workflow management platforms.

Experience supporting billing, receivables, rebate administration, or accounts payable processes.

Excellent organizational skills with exceptional attention to detail and the ability to manage multiple priorities.

Strong communication and relationship-building skills with customers, field teams, and internal stakeholders.

Proficiency with Microsoft Office and a continuous improvement mindset.

Note from the Hiring Manager

"We're looking for someone who enjoys bringing structure to busy environments, follows through on the details, and takes pride in helping the entire team succeed. If you're someone who naturally keeps people informed and finds ways to make processes better, we'd love to meet you."

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

Apply About employer

More about this job

Responsibilities

Manage customer inquiries, appointments, job scheduling, and coordination to ensure work is prepared and progresses efficiently. Maintain job records and rebate documentation, support billing and payment follow-up, coordinate purchasing, inventory, fleet, and safety administration, and report operational updates while improving processes.

Requirements

Requires at least three years of progressive experience in office operations, project coordination, construction administration, or field service administration. Candidates should have experience with scheduling, customer communications, administrative workflows, billing or related financial processes, Monday.com or a similar platform, Microsoft Office, and strong organizational and communication skills.

Skills

Office Operations
Project Coordination
Scheduling
Customer Communication
Monday.com
Workflow Management
Job Documentation
Rebate Administration
Billing
Accounts Receivable
Purchasing
Inventory Management
Fleet Administration
Safety Documentation
Microsoft Office
Process Improvement

Visa sponsorship

Not detected in the job text

Keywords

Construction Services
Office Operations
Project Coordination
Construction Administration
Field Service Administration
Customer Service
Customer Inquiries
Appointment Coordination
Scheduling
Job Coordination
Monday.com
Workflow Management
Job Documentation
Rebate Applications
Billing
Accounts Receivable
Payment Follow-Up
Purchasing
Inventory
Fleet Administration
Safety Documentation
Microsoft Office
Process Improvement
Operational Reporting
Cross-Functional Collaboration

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