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Added 57 mins ago
Technical Project Manager
Pratt & Whitney
Mississauga, ON
Full-time
…next-generation aircraft engines that power the world’s largest fleet of business, general aviation, and regional aircraft and…
Added 57 mins ago
Acheteur NPI / NPI Buyer
Pratt & Whitney
Longueuil, QC
Full-time
Added 1 hour ago
Channel Engagement Manager
Miovision
Kitchener, ON
$166,000 to $250,000 CAD / year
Full-time
We are looking for a Channel Engagement Manager to take the wheel on monetizing our strategic partner networks (such as major telematics providers, AT&T, Ericsson, HAAS, and Whelen), acting…
Added 3 hours ago
Equipment & Retail Specialist, CMH Revelstoke
CMH Heli-Skiing & Summer Adventures
BC · British Columbia, Canada
Full-time
Maintain fleet of skis, snowboards, poles, and bindings.
Added 3 hours ago
HVT Operations Manager
Kinectrics
Toronto, ON
Full-time
Position: Field Operations Manager – High Voltage Testing Services
Added 4 hours ago
Operations Supervisor - Calgary Part Time (Weekend)
Diabetes Canada / National Diabetes Trust
Okotoks, AB · Calgary, AB
Part-time
Reporting to the Operations Manager, the Operations Supervisor assists in day-to-day operations by managing a team of dedicated Drivers and ensuring the efficient collection of donated…
Added 4 hours ago
Operations Manager
G2 Enterprises Corp.
Saskatoon, SK
Full-time
The Operations Manager is responsible for the day-to-day leadership and performance of Impact Diesel Performance, overseeing the people, workflow, customer experience, and operating systems…
Added 4 hours ago
Class G Driver
Cooper Equipment Rentals Limited
London, ON
Full-time
Deliver and pick up a diverse fleet of construction equipment to and from customer jobsites.
Added 5 hours ago
Controller
Harbour Air Ltd
Vancouver, BC
…industry has grown into a quintessential West Coast experience - a fleet of more than 40 aircraft, up to 200 scheduled flights a day, scenic tours, adventure packages, private flights, and…
Added 5 hours ago
Office Operations Manager
Altis
Ottawa, ON
$70,000 to $90,000 CAD / year
Full-time
…inquiry through project completion. As the Office Operations Manager, you'll connect customers, sales, operations, and finance by ensuring every job is organized, documented, and moving…
Added 6 hours ago
Analyse de défaillance - Ingénieur métallurgiste / Failure analysis - Metallurgical engineer
RTX
Longueuil, QC
Full-time
Added 6 hours ago
IT Systems Administrator
Rightsline
Toronto, ON
$65,000 to $70,000 CAD / year
Full-time
…the organization. Success looks like a well-managed device fleet, audit-ready compliance, and IT and Security teams that trust the systems and controls you…
Added 6 hours ago
Controller - 12 Month Maternity Leave
Harbour Air
Vancouver, BC
Temporary
…industry has grown into a quintessential West Coast experience - a fleet of more than 40 aircraft, up to 200 scheduled flights a day, scenic tours, adventure packages, private flights, and…
Added 6 hours ago
Coastal Docking Manager (West)
Thales
Mill Bay, BC
Full-time
We have a current vacancy for an AJISS Coastal Docking Manager who will be responsible and accountable to the AJISS Docking Delivery Manager for assisting with all aspects of planning,…
Added 6 hours ago
Operations Program Analyst
Pratt & Whitney
Longueuil, QC
Full-time
Added 6 hours ago
Technical Project Manager
RTX
Mississauga, ON
Full-time
…next-generation aircraft engines that power the world’s largest fleet of business, general aviation, and regional aircraft and…
Added 7 hours ago
Gestionnaire du programme Système de groupe motopropulseur intégré (IPPS) pour turboréacteurs / Turbofan Integrated Power Plant System (IPPS) Program Manager
Pratt & Whitney
Longueuil, QC
Full-time
Added 7 hours ago
Directeur associé – Performance stratégique des fournisseurs / Value Stream Manager
Pratt & Whitney
Longueuil, QC
Full-time
Added 7 hours ago
Gestionnaire, Développement analytique et des outils numériques pour la gestion des coûts produits / Manager, Analytics and digital tools development for product cost management
Pratt & Whitney
Longueuil, QC
Full-time
Job title : Manager, Analytics and digital tools
Added 7 hours ago
Sanitation
Ryder System, Inc.
Vaughan, ON
Full-time
…enhance the way they do business. Building and maintaining a fleet takes time, resources, and expertise few companies can spare. At Ryder, we have a long history of investing in our…
Added 7 hours ago
Deputy Equipment Manager
Ontario Transit Group - Ontario Line - Southern Civil, Stations & Tunnel
Toronto, ON
Full-time
Reporting directly to the Equipment Manager, the Deputy Equipment Manager will play a key role in overseeing fleet operations, equipment maintenance programs, procurement activities,…
Added 7 hours ago
Executive Assistant to Chief Executive Officer
TDS Personnel
Richmond Hill, ON
$120,000 to $130,000 CAD / year
Full-time
…national leasing division, Canada’s largest independently owned fleet leasing and management company; a ventures arm, the group’s investment platform focused on mobility technology; and a…
Added 7 hours ago
Fleet Manager Assistant
GCS Group
St. Albert, AB
GCS General Contracting Services Inc. is seeking a highly organized and detail-oriented Fleet Manager Assistant to support the management of our fleet of vehicles, trailers, and equipment.…
Added 7 hours ago
Technicien Réseau/Network Technician
XTL TRANSPORT INC.
Vaudreuil-Dorion, QC
Full-time
Connaissances pratiques de Microsoft Intune et d’Apple Business Manager
Added 7 hours ago
Associate Business Manager, Solar
Potentia Renewables Inc.
Toronto, ON
$85,000 to $100,000 CAD / year
Full-time
Potentia Renewables Inc. (Potentia) is a Canadian, fully integrated developer, asset manager, and operator of renewable energy and energy storage facilities. Potentia manages over 1,500 MW…

Altis

Office Operations Manager

Ottawa, ON, Canada

Pay: $70,000 to $90,000 CAD / year
Job type: Full-time
Apply by: Oct 25, 2026
Experience: 3+ years of progressive office operations, project coordination, construction administration, or field service administration experience.
Posting language: English
Posted: Sep 25, 2026

Apply About employer

Applications open in a new tab.

Original job description

Location: Ottawa, ON, Hybrid

Language: Strong written and verbal English communication skills are required.

About the Opportunity

Join a growing construction services organization where you'll play a central role in keeping operations running smoothly from the first customer inquiry through project completion. As the Office Operations Manager, you'll connect customers, sales, operations, and finance by ensuring every job is organized, documented, and moving forward efficiently.

This is an opportunity to make a visible impact in a collaborative, people-first environment. You'll work closely with leadership and cross-functional teams to improve processes, support exceptional customer experiences, and help drive operational excellence as the business continues to grow.

What's In It for You

Join a collaborative team where your ideas and process improvements are valued.

Gain broad exposure across customer service, operations, finance, and project coordination.

Work in an environment that encourages ownership, accountability, and continuous improvement.

Be part of a growing organization where your role can evolve alongside the business.

Your Responsibilities

You'll manage inbound customer inquiries, coordinate appointments, and ensure every opportunity has a clear next step.

You'll oversee scheduling and job coordination using Monday.com, confirming jobs are fully prepared before dispatch.

You'll maintain complete job documentation, track rebate applications, and ensure records remain accurate and accessible.

You'll support billing by coordinating invoices, monitoring receivables, and documenting payment follow-up.

You'll coordinate purchasing, inventory, fleet administration, and safety documentation while working closely with internal stakeholders.

You'll identify process improvements, resolve day-to-day operational issues, and provide leadership with regular operational status updates.

Skills and Qualifications

3+ years of progressive office operations, project coordination, construction administration, or field service administration experience.

Experience coordinating schedules, customer communications, and administrative workflows in a fast-paced environment.

Strong working knowledge of Monday.com or similar project and workflow management platforms.

Experience supporting billing, receivables, rebate administration, or accounts payable processes.

Excellent organizational skills with exceptional attention to detail and the ability to manage multiple priorities.

Strong communication and relationship-building skills with customers, field teams, and internal stakeholders.

Proficiency with Microsoft Office and a continuous improvement mindset.

Note from the Hiring Manager

"We're looking for someone who enjoys bringing structure to busy environments, follows through on the details, and takes pride in helping the entire team succeed. If you're someone who naturally keeps people informed and finds ways to make processes better, we'd love to meet you."

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

Apply About employer

More about this job

Responsibilities

Manage customer inquiries, appointments, job scheduling, and coordination to ensure work is prepared and progresses efficiently. Maintain job records and rebate documentation, support billing and payment follow-up, coordinate purchasing, inventory, fleet, and safety administration, and report operational updates while improving processes.

Requirements

Requires at least three years of progressive experience in office operations, project coordination, construction administration, or field service administration. Candidates should have experience with scheduling, customer communications, administrative workflows, billing or related financial processes, Monday.com or a similar platform, Microsoft Office, and strong organizational and communication skills.

Skills

Office Operations
Project Coordination
Scheduling
Customer Communication
Monday.com
Workflow Management
Job Documentation
Rebate Administration
Billing
Accounts Receivable
Purchasing
Inventory Management
Fleet Administration
Safety Documentation
Microsoft Office
Process Improvement

Visa sponsorship

Not detected in the job text

Keywords

Construction Services
Office Operations
Project Coordination
Construction Administration
Field Service Administration
Customer Service
Customer Inquiries
Appointment Coordination
Scheduling
Job Coordination
Monday.com
Workflow Management
Job Documentation
Rebate Applications
Billing
Accounts Receivable
Payment Follow-Up
Purchasing
Inventory
Fleet Administration
Safety Documentation
Microsoft Office
Process Improvement
Operational Reporting
Cross-Functional Collaboration

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