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Added 6 mins ago
2600002208 - Registered Nurse
Lakeridge Health
Oshawa, ON · Greater Oshawa Metropolitan Area
Internship
Location: Lakeridge Health Oshawa & Ajax-Pickering
Added 6 mins ago
#2026-OSM36-Outreach Support Mentor
Life's Journey Inc.
Brandon, MB
Full-time
…Managers, Assistant Coordinator, Outreach Coordinator and Program Manager. In addition to the Outreach Team, the Outreach Support Mentor is also responsible to ensure positive interactions…
Added 6 mins ago
Business Development Manager - Paint, Canada
Festool USA
Toronto, ON
Full-time
As Business Development Manager - Paint, Canada, you will help shape Festool’s presence in the Canadian professional paint market. Based in the Greater Toronto Area and reporting to the…
Added 6 mins ago
Personal Support Worker, Part Time, Hospice
Providence Care
Kingston, ON
Part-time
As a member of an inter-professional team reporting to the Care Manager, the role of the Personal Support Worker (PSW) is to ensure the provision of excellent care and support to the…
Added 6 mins ago
Clinical Nurse Specialist – Mental Health, Full Time, Professional Practice
Providence Care
Kingston, ON
Full-time
…Providence Care sites and community programs. Reporting to the Manager, Professional Practice, and working in consultation with Program Leadership, the CNS serves as an expert clinician,…
Added 6 mins ago
Registered Practical Nurse, Full Time, Float Pool - Physical Medicine
Providence Care
Kingston, ON
Full-time
…Ontario. The RPN will assist patients and their caregivers to manager clinical conditions and transitions and enhance quality of life by meeting the physical, emotional, social and…
Added 6 mins ago
Attendant, Part Time, Attendant Care Outreach Program
Providence Care
Kingston, ON
Part-time
…promotion of client independence; regular reports to program Manager and Team Leaders on client issues and concerns; adherence to the Policies and Procedures of Providence Care Centre and…
Added 6 mins ago
Technical Project Manager
Pratt & Whitney
Mississauga, ON
Full-time
The Technical Project Manager is responsible for managing end-to-end tooling projects of significant scope and complexity.
Added 6 mins ago
#2026-OSM37-Outreach Support Mentor
Life's Journey Inc.
Winnipeg, MB
Full-time
…Managers, Assistant Coordinator, Outreach Coordinator and Program Manager. In addition to the Outreach Team or Spectrum Connections Team, the Outreach Support Mentor is also responsible to…
Added 6 mins ago
Acheteur NPI / NPI Buyer
Pratt & Whitney
Longueuil, QC
Full-time
Added 6 mins ago
Customer Experience Associate - Future Opportunities
TD
Ottawa, ON · Hawkesbury, ON · Orleans, ON · Rockland, ON
Part-time
…candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational…
Added 6 mins ago
Customer Experience Associate
TD
Comox, BC
Part-time
…candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational…
Added 6 mins ago
Customer Experience Associate
TD
Nanaimo, BC
Part-time
…candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational…
Added 6 mins ago
Director, Financial Planning & Analysis - SLC Management
Sun Life
Toronto, ON · Sun Life Toronto One York
Full-time
Added 6 mins ago
Director, Financial Planning & Analysis - SLC Management
SLC Management
Toronto, ON · Sun Life Toronto One York
Full-time
Added 6 mins ago
Light Duty Cleaner, Part-Time- 1st shift
Cushman & Wakefield
Mississauga, ON
Part-time
The Cleaner will work under the supervision of the Custodial Manager or Supervisor and perform a variety of custodial duties for C&W Services. Such duties shall be in accordance with…
Added 6 mins ago
Bilingual EY Educator
Bridgeway Family Centre
Mississauga, ON · Brampton, ON
$24.81 to $29 CAD / hour
Full-time
Work with Manager to develop programs that meet the ongoing needs of clients
Added 21 mins ago
Manager, Construction Services
The City of Guelph
Guelph, ON
Other
…ServicesDepartment: Engineering and Transportation Services Work Location: City Hall, 1 Carden Street Work Mode: Hybrid Job Type and Duration: Permanent, Full Time Vacancy Position…
Added 35 mins ago
Produce Department Head - Full Time
Metro Inc.
London, ON
Full-time
Assists the Manager supervising, directing, motivating and training staff; in performing administrative duties; and in replacing the Manager during his/her absences
Added 35 mins ago
Assistant Bakery Manager – Full-time
Country Grocer
Cobble Hill, BC
Full-time
Job Title: Assistant Bakery Manager – Full-time
Added 35 mins ago
Sales And Leasing Consultant
Westwood Honda
Langley (District), BC · Langley, BC
Full-time
Reporting to the Sales Manager, you will be passionate about providing an exceptional customer experience for our clients. As a Sales Consultant for our premium brand, high volume location…
Added 35 mins ago
Director, Financial Planning & Analysis - SLC Management
SLC Management
Toronto, ON
Full-time
Added 35 mins ago
Talent Acquisition Specialist
Dilawri Group of Companies
Mississauga, ON
Full-time
Automotive dealership experience is strongly preferred. Experience recruiting for another fast-paced, multi-location business will also be considered.
Added 50 mins ago
Inventory Specialist
Rubicon Organics™
Delta, BC
$60,000 to $65,000 CAD / year
Full-time
This role will be based at our Delta facility, reporting to the Warehouse Manager.
Added 50 mins ago
AVP, Retail Property Management, Western Canada
Choice Properties
Calgary, AB
Full-time
Choice Properties Real Estate Investment Trust is an owner, manager and developer of well-located retail and commercial real estate across Canada. Choice Properties' portfolio spans…

Altis

Office Operations Manager

Ottawa, ON, Canada

Pay: $70,000 to $90,000 CAD / year
Job type: Full-time
Apply by: Oct 25, 2026
Experience: 3+ years of progressive office operations, project coordination, construction administration, or field service administration experience.
Posting language: English
Posted: Sep 25, 2026

Apply About employer

Applications open in a new tab.

Original job description

Location: Ottawa, ON, Hybrid

Language: Strong written and verbal English communication skills are required.

About the Opportunity

Join a growing construction services organization where you'll play a central role in keeping operations running smoothly from the first customer inquiry through project completion. As the Office Operations Manager, you'll connect customers, sales, operations, and finance by ensuring every job is organized, documented, and moving forward efficiently.

This is an opportunity to make a visible impact in a collaborative, people-first environment. You'll work closely with leadership and cross-functional teams to improve processes, support exceptional customer experiences, and help drive operational excellence as the business continues to grow.

What's In It for You

Join a collaborative team where your ideas and process improvements are valued.

Gain broad exposure across customer service, operations, finance, and project coordination.

Work in an environment that encourages ownership, accountability, and continuous improvement.

Be part of a growing organization where your role can evolve alongside the business.

Your Responsibilities

You'll manage inbound customer inquiries, coordinate appointments, and ensure every opportunity has a clear next step.

You'll oversee scheduling and job coordination using Monday.com, confirming jobs are fully prepared before dispatch.

You'll maintain complete job documentation, track rebate applications, and ensure records remain accurate and accessible.

You'll support billing by coordinating invoices, monitoring receivables, and documenting payment follow-up.

You'll coordinate purchasing, inventory, fleet administration, and safety documentation while working closely with internal stakeholders.

You'll identify process improvements, resolve day-to-day operational issues, and provide leadership with regular operational status updates.

Skills and Qualifications

3+ years of progressive office operations, project coordination, construction administration, or field service administration experience.

Experience coordinating schedules, customer communications, and administrative workflows in a fast-paced environment.

Strong working knowledge of Monday.com or similar project and workflow management platforms.

Experience supporting billing, receivables, rebate administration, or accounts payable processes.

Excellent organizational skills with exceptional attention to detail and the ability to manage multiple priorities.

Strong communication and relationship-building skills with customers, field teams, and internal stakeholders.

Proficiency with Microsoft Office and a continuous improvement mindset.

Note from the Hiring Manager

"We're looking for someone who enjoys bringing structure to busy environments, follows through on the details, and takes pride in helping the entire team succeed. If you're someone who naturally keeps people informed and finds ways to make processes better, we'd love to meet you."

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

Apply About employer

More about this job

Responsibilities

Manage customer inquiries, appointments, job scheduling, and coordination to ensure work is prepared and progresses efficiently. Maintain job records and rebate documentation, support billing and payment follow-up, coordinate purchasing, inventory, fleet, and safety administration, and report operational updates while improving processes.

Requirements

Requires at least three years of progressive experience in office operations, project coordination, construction administration, or field service administration. Candidates should have experience with scheduling, customer communications, administrative workflows, billing or related financial processes, Monday.com or a similar platform, Microsoft Office, and strong organizational and communication skills.

Skills

Office Operations
Project Coordination
Scheduling
Customer Communication
Monday.com
Workflow Management
Job Documentation
Rebate Administration
Billing
Accounts Receivable
Purchasing
Inventory Management
Fleet Administration
Safety Documentation
Microsoft Office
Process Improvement

Visa sponsorship

Not detected in the job text

Keywords

Construction Services
Office Operations
Project Coordination
Construction Administration
Field Service Administration
Customer Service
Customer Inquiries
Appointment Coordination
Scheduling
Job Coordination
Monday.com
Workflow Management
Job Documentation
Rebate Applications
Billing
Accounts Receivable
Payment Follow-Up
Purchasing
Inventory
Fleet Administration
Safety Documentation
Microsoft Office
Process Improvement
Operational Reporting
Cross-Functional Collaboration

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