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P2
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Altis

Office & Payroll Manager

Ottawa, ON, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 6, 2026
Experience: 10+ years of experience in office management or operations
Posting language: English
Posted: Oct 7, 2026

Original job description

Location: Ottawa East, ON (On-site, Monday to Friday, 9:00 AM to 5:00 PM)

Language: Strong written and verbal English communication required

Duration: Full-Time Permanent

About the Opportunity

Our client, a well-established professional services organization, is seeking an experienced Office Manager to oversee daily operations and ensure a highly functional, organized workplace. This role sits at the heart of the business, supporting leadership, staff, and external partners while keeping key operational areas running seamlessly.

You will play a pivotal role across office operations, finance, and HR coordination. This is an opportunity for someone who thrives in a hands-on environment and enjoys balancing multiple priorities while contributing to a positive and productive team culture.

What’s In It for You

Join a collaborative and stable organization that values structure, accountability, and teamwork. You will gain exposure to a wide range of business functions, including HR, finance, and facilities, while working in a role where your impact is visible every day. This is a great opportunity to step into a well-rounded operational position with long-term potential.

Your Responsibilities

You’ll oversee office operations and act as the main liaison with the landlord, managing rent, maintenance, and overall workplace environment
You’ll manage accounts payable, expense tracking, and credit card reconciliations across office and corporate accounts
You’ll support HR and payroll functions, including onboarding, time-off tracking, benefits updates, and system postings
You’ll coordinate office equipment, vendor relationships, IT support, and software subscriptions to ensure smooth operations
You’ll maintain corporate records, document management systems, and support audit and year-end preparation
You’ll manage administrative operations including meetings, calendars, mail, courier services, and internal communications
You’ll organize staff events, travel, and internal engagement initiatives while supporting a positive office culture

Skills and Qualifications

10+ years of experience in office management or operations
Strong experience supporting accounting functions such as accounts payable and reconciliations
Hands-on experience with HR coordination, payroll processes, or employee lifecycle support
Proficiency with Microsoft Office is required, experience with Sage 50 and Dayforce is a strong asset
Highly organized with the ability to manage multiple priorities and deadlines
Experience supporting office and facilities
Strong communication skills and a proactive, solutions-focused mindset

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

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More about this job

Responsibilities

Oversee daily office and facilities operations, including landlord and vendor relationships, equipment, IT support, administrative services, and workplace activities. Manage accounts payable and reconciliations, support HR and payroll processes, maintain corporate records, and assist with audits and year-end preparation.

Requirements

Requires 10 or more years of office management or operations experience, with strong accounting support experience and hands-on exposure to HR coordination, payroll, or employee lifecycle processes. Candidates should be proficient in Microsoft Office, highly organized, able to manage competing priorities, and have strong communication skills; Sage 50 and Dayforce experience are assets.

Skills

Office Management
Office Operations
Accounts Payable
Expense Tracking
Credit Card Reconciliation
Payroll Coordination
Human Resources Coordination
Employee Onboarding
Benefits Administration
Facilities Management
Vendor Management
Document Management
Microsoft Office
Sage 50
Dayforce
Time Management

Visa sponsorship

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Keywords

Office Management
Office Operations
Accounts Payable
Expense Tracking
Credit Card Reconciliation
Payroll
Human Resources Coordination
Employee Onboarding
Time-Off Tracking
Benefits Administration
Facilities Management
Landlord Relations
Vendor Relationships
IT Support
Software Subscriptions
Corporate Records
Document Management
Audit Preparation
Year-End Preparation
Microsoft Office
Sage 50
Dayforce
Administrative Operations
Travel Coordination
Staff Events

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