Jobs in Canada

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Continuing Care Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
Added 11 mins ago
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Continuing Care Assistant
HealthCareersInSask.ca
Lanigan, SK
- Part-time
Added 11 mins ago
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Continuing Care Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
Added 11 mins ago
H
Continuing Care Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
Added 11 mins ago
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Continuing Care Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
Added 11 mins ago
Equipment Operator Distribution Assistant 3
FortisBC
Cranbrook, BC
…the best in the industry. The Equipment Operator/Distribution Assistant will learn to use the tools and procedures required for the construction, maintenance and operation of the Gas…
Added 11 mins ago
Post Office Assistant - Term
Canada Post - Postes Canada
Grande-Vallée, QC
…Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 11 mins ago
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Early Childhood Assistant (ECA) - Floating
BrightPath Early Learning & Child Care
Vaughan, ON
- Full-time
As an Early Childhood Assistant, you will work side-by-side with teachers and families to provide a home away from home for children in our care. Responsibilities include:
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Administrative Assistant - AY2 - Primary Care-Adjoint e administratif-AY2-Soins primaires
Winnipeg Regional Health Authority
MB · Flexible in Manitoba, MB
Reporting directly to the Director, Health Services, the Administrative Assistant is responsible for the coordination and provision of administrative support to the Primary Care (PC)…
Added 11 mins ago
4th Class Power Engineer - Maintenance and Operations
Nova Scotia Health and IWK Health
Bridgewater, NS
Reporting to the Chief Engineer and/or Assistant Manager, the 4th Class Engineer troubleshoots, maintains, and repairs facility infrastructure equipment and carries out maintenance and…
Added 11 mins ago
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Taxpayer Intake Specialist - State Prog Admin
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Work Shift/Work Hours: Day Shift
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Assistant Site Superintendent
Troika
Penticton, BC
- Full-time
· Must have a thorough understanding of construction documents and blueprints
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Administrative Assistant
Detroit Axle
Mississauga, ON
- Full-time
Detroit Axle Canada is seeking a highly organized, detail-oriented, and proactive Administrative Assistant to support daily human resources and administrative operations at our Mississauga…
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Manager, Rebanks Family Fellowship Program & Special Projects (14-Month Contract)
The Royal Conservatory of Music
Toronto, ON
- $54,000 to $57,000 CAD / year
- Contract
…initiatives at The Glenn Gould School (“GGS”). Reporting to the Assistant Dean of Administration and Operations at GGS as well as the Dean of GGS and The Phil & Eli Taylor Performance…
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Operations Administrative Assistant
Altohelix
Toronto, ON · North York, ON
- Contract
This position requires attendance in the office five days per week
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Assistant Controller
Robert Half
London, ON
- $85,000 to $95,000 CAD / year
- Full-time
On behalf of our client, Robert Half is seeking an Assistant Controller in London, ON. This hybrid role offers the opportunity to contribute to a finance team supporting sustainable…
Added 26 mins ago
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Fixed-Term Pharmacy Assistant (Markham, ON) - Onsite
Sentrex Health Solutions
Markham, ON
- Full-time
The Pharmacy Assistant is primarily responsible for dispensary duties including prescription entry/processing, picking/packaging and shipping of medications, answering telephone calls,…
Added 26 mins ago
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Pharmacy Assistant, Kingston, On / Assistant(e) technique en pharmacie, Kingston, Ont.
BioScript Solutions
Kingston, ON
- Full-time
Are you ready to make a lasting impact in specialty care? We’re seeking a dedicated and dynamic Pharmacy Assistant to join our #BestTeam at BioScript Pharmacy, where we put our patients…
Added 26 mins ago
MB
Transportation Manager
Martin Brower
New Westminster, BC
- Full-time
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Research Assistant
University of Ottawa
Ottawa, ON · Social Sciences Building
- Part-time
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CUPE – Winter 2027 – TA – EPI6188
University of Ottawa
Ottawa, ON
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
Added 41 mins ago
UO
Research Assistant
University of Ottawa
Ottawa, ON · Social Sciences Building
- Part-time
Added 41 mins ago
UO
Research Assistant
University of Ottawa
Ottawa, ON · Social Sciences Building
- Part-time
Added 41 mins ago
UO
CUPE - Winter 2027 - TA - ENG3111 A00
University of Ottawa
Ottawa, ON · Hamelin Hall
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
Added 41 mins ago
UO
Research Assistant
University of Ottawa
Ottawa, ON · Social Sciences Building
- Part-time

Altohelix

Operations Administrative Assistant

Toronto, ON, Canada
North York, ON, Canada

Contract

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Contract
Apply by: May 11, 2027
Posting language: English
Posted: Nov 12, 2026

Original job description

Altohelix is seeking an organized, proactive Operations & Administrative Coordinator to support our Chief Operating Officer and help keep daily business activities running smoothly. This role combines administrative support, client invoicing, inventory purchasing, travel coordination, and the planning and execution of trade shows and events.

The ideal candidate takes ownership of their work, pays close attention to detail, and can manage competing priorities while communicating clearly with colleagues, clients, and suppliers.

Key responsibilities:

Administrative support and travel

Provide day-to-day administrative and coordination support to the management team
Arrange flights, hotels, ground transportation, and travel itineraries for staff.
Track booking confirmations, travel costs, and changes to schedules.
Maintain task lists and follow up on outstanding items to keep deadlines on track.

Client invoicing and order coordination

Prepare and issue accurate client invoices in a timely manner.
Verify client information, product details, quantities, and pricing against approved quotes and orders.
Coordinate with sales and finance to confirm payment status before orders are released, following company procedures.
Respond to routine invoicing and order inquiries and maintain accurate records.

Purchasing and inventory support

Prepare and submit purchase orders for stock replenishment and client requirements.
Confirm product models, SKU numbers, quantities, and pricing before placing orders.
Track supplier confirmations, shipping updates, backorders, and expected delivery dates.
Coordinate with internal staff to monitor stock levels and resolve order discrepancies.

Trade shows and event planning

Coordinate logistics for trade shows, workshops, demonstrations, and company events.
Manage registrations, exhibitor requirements, deadlines, travel, accommodations, and shipping.
Organize booth materials, promotional items, demonstration equipment, and event supplies.
Maintain event schedules and budgets, and track expenses.
Attend selected events to assist with setup, registration, on-site coordination, and teardown.

Lead entry and sales support

Enter leads from trade shows, events, website inquiries, and other sources into Salesforce.
Ensure contact information, lead sources, notes, and follow-up requirements are accurate and complete.
Assign leads to the appropriate team members and flag time-sensitive inquiries.
Support the sales team with administrative follow-up and record maintenance.

Qualifications and skills

Experience in office administration, operations coordination, sales support, or a similar role.
Strong organizational skills and the ability to manage several deadlines at once.
Excellent attention to detail, particularly when handling invoices, purchase orders, and client information.
Clear written and verbal communication skills.
Confidence working independently and following tasks through to completion.
Proficiency with Microsoft Office or comparable business software.
Experience with QuickBooks Online and Salesforce is an asset.
Experience arranging business travel or coordinating trade shows and events is an asset.
Professional judgment and discretion when handling confidential information.

Working requirements

This position requires attendance in the office five days per week. Occasional travel and flexibility to work outside regular office hours will be required to support trade shows and events.

Benefits:

Company events
Dental care
Extended health care
On-site parking
Paid time off
Vision care

Ability to commute/relocate:

North York, ON: reliably commute or plan to relocate before starting work (required)

Language:

English (required)

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide administrative and operational support to the management team, including travel arrangements, invoicing, order coordination, purchasing, and inventory tracking. Coordinate trade shows and events, enter and assign leads in Salesforce, and maintain accurate records while supporting sales follow-up.

Requirements

Experience in office administration, operations coordination, sales support, or a similar role is required, along with strong organization, attention to detail, communication, and independent follow-through. Proficiency with Microsoft Office or comparable software is expected; QuickBooks Online, Salesforce, business travel, and event coordination experience are assets.

Skills

Office Administration
Operations Coordination
Administrative Support
Travel Coordination
Client Invoicing
Order Coordination
Purchase Order Processing
Inventory Management
Trade Show Coordination
Event Planning
Lead Entry
Sales Support
Salesforce
QuickBooks Online
Microsoft Office
Attention to Detail

Benefits

Company Events
Dental Care
Extended Health Care
On-Site Parking
Paid Time Off
Vision Care

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Office
QuickBooks Online
Salesforce
Client Invoicing
Purchase Orders
Inventory
Stock Replenishment
Order Coordination
Supplier Coordination
Travel Itineraries
Flight Bookings
Hotel Bookings
Ground Transportation
Trade Shows
Workshops
Demonstrations
Event Planning
Event Logistics
Event Budgets
Lead Entry
Lead Assignment
Sales Support
Administrative Support
Operations Coordination
Confidential Information

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Work requirements

Jobs in Canada