Jobs in Canada

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Added 25 mins ago
Animal Flow Coordinator
The British Columbia Society for the Prevention of Cruelty to Animals (BC SPCA)
Vancouver, BC
Reporting to the Senior Manager, Animal Triage & Flow, the Animal Flow Coordinator (AFC) works collaboratively with all relevant stakeholders to coordinate and consult on issues as they…
Added 25 mins ago
FH
Housekeeper
Fraser Health
Surrey, BC
- Part-time
Reports damaged and/or inoperable fixtures, furniture, and equipment to the Coordinator, Manager, or designate.
Added 25 mins ago
CG
Maintenance Coordinator
Compass Group Canada
Montreal, QC
- Full-time
Now, If You Were To Come On Board As Our Maintenance Coordinator, We’d Ask You To Do The Following For Us
Added 40 mins ago
BH
Program Manager - Pregnancy Pathways
Boyle-McCauley Health Care
Edmonton, AB
- $31.03 to $41.58 CAD / hour
- Full-time
Collaborate with the Program Coordinator to maintain ongoing intakes and full suite occupancy.
Added 40 mins ago
H
Nurse B - Clinical Coordinator
HealthCareersInSask.ca
Prince Albert, SK
- Full-time
Job Description: The Clinical Coordinator, under the direction of the Manager, is responsible for the daily operations, organization and functioning of the unit. The incumbent coordinates…
Added 55 mins ago
Product Developer, Coordinator
The Aldo Group Inc / Le Groupe Aldo Inc.
Montreal, QC
…wholesale, private label, and sourcing solutions. The Product coordinator is an entry level role which is ideal for candidates who thrive in a fast-paced environment all the while being…
Added 55 mins ago
Journeyperson - Mechanic
City of Regina
Regina, SK
Must possess a set of mechanics tools as required in the trade · Must possess or be eligible to obtain certification as an SGI Inspection Technician (for heavy truck garage)
Added 55 mins ago
Coordinator Surface Production
BHP
Canada
We are seeking a highly motivated and safety-focused Coordinator Surface Production to join the Surface Production team of the Asset Operations. The Coordinator Surface Production plays a…
Added 1 hour ago
AC
Housekeeping Coordinator - Remote Lodge
Aramark Canada
Fort McMurray, AB
- Full-time
Identify, document, and communicate housekeeping and maintenance deficiencies.
Added 1 hour ago
Human Resources Generalist
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Mississauga, ON
Union activities (collective agreement tracking and calendar; Seniority list update; Stat holiday calendar, admin, maintenance and communication)
Added 1 hour ago
Wellness Worker
Tungasuvvingat Inuit
Ottawa, ON
Must have strong understanding of mental health conditions, substance use, and developmental challenges across diverse populations
Added 1 hour ago
FH
MRI Technologist - Abbotsford Regional Hospital and Cancer Centre
Fraser Health
Abbotsford, BC
- Part-time
Reporting to the Supervisor, MRI and Site Coordinator, Medical Imaging, the MRI Technologist practices in accordance with the standards of professional practice as well as utilizing a…
Added 1 hour ago
MS
Homeowner Relations Coordinator
ML6 Search + Talent Advisory
Burlington, ON
- Full-time
They are looking for a customer-focused and highly organized Homeowner Relations Coordinator to oversee the homeowner experience from Pre-Delivery Inspection (PDI) through the end of their…
Added 1 hour ago
B&
Billing Coordinator
Black & McDonald Limited
Markham, ON
- Full-time
Black & McDonald Limited’s Service Team is actively seeking a Billing Coordinator to join our growing team. In this role, the successful candidate will be responsible for processing…
Added 1 hour ago
A
Operations Administrative Assistant
Altohelix
Toronto, ON · North York, ON
- Contract
This position requires attendance in the office five days per week
Added 2 hours ago
Field Service Technician
Imperial Brady
Montreal, QC · Anjou, QC
Imperial Brady is a leading distributor of foodservice packaging, facilities maintenance supplies, printing papers, and equipment across North America. With a strong and growing presence in…
Added 2 hours ago
Radiological Technologist - Eagle Ridge Hospital
Fraser Health
BC · Tri-Cities / Coquitlam / Port Coquitlam / Port Moody, British Columbia
Reporting to the Supervisor, Radiological Technology and the Site Coordinator, Medical Imaging, the Radiological Technologist, practices in accordance with the standards of professional…
Added 2 hours ago
MB
Transportation Coordinator
Martin Brower
Baie-D'Urfé, QC
- Full-time
The Transportation Coordinator role supports the Transportation department with administrative tasks. He or she supports planning the hourly workforce while nurturing an environment that…
Added 2 hours ago
CN
Office & Hospitality Coordinator
CULT NATION
Montreal, QC
- Full-time
Le poste de Office & Hospitality Coordinator fait partie de l'équipe Expérience.
Added 2 hours ago
RA
Executive Chef
Royal Ashburn Golf Club
Whitby, ON
- Full-time
Works closely with: Sales & Events Team, Food & Beverage Manager, front-of-house staff, bartenders, banquet staff, Head Professional, Tournament Coordinator and Ownership.
Added 3 hours ago
TC
Inventory Control Coordinator
Tremco CPG Inc.
Vaughan, ON
- Full-time
…Commercial Sealants & Waterproofing and Roofing & Building Maintenance divisions; Tremco Barrier Solutions Inc.; Dryvit, Nudura and Willseal brands; Prebuck LLC; Weatherproofing…
Added 3 hours ago
Press Production Operator
Duha Color Services
Winnipeg, MB
Must have the ability to multitask
Added 3 hours ago
D
Treatment Coordinator & Receptionist - Acre 21 Dental
dentalcorp
Regina, SK
- Full-time
Previous clinical experience as a Treatment/Scheduling Coordinator is required
Added 3 hours ago
E(
Maintenance Coordinator
ESFM (CCSSL Eurest)
Montreal, QC
- Full-time
Now, if you were to come on board as our Maintenance Coordinator, we’d ask you to do the following for us:
Added 3 hours ago
CC
Coordinator, Materials Management
Cameco Corporation
SK · Saskatchewan, Canada
- Full-time
Reporting to the superintendent, maintenance, the materials management coordinator will be committed to helping Key Lake achieve reliability excellence.

Altohelix

Operations Administrative Assistant

Toronto, ON, Canada
North York, ON, Canada

Contract

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Applications open in a new tab.

Job details

Job type: Contract
Apply by: May 11, 2027
Posting language: English
Posted: Nov 12, 2026

Original job description

Altohelix is seeking an organized, proactive Operations & Administrative Coordinator to support our Chief Operating Officer and help keep daily business activities running smoothly. This role combines administrative support, client invoicing, inventory purchasing, travel coordination, and the planning and execution of trade shows and events.

The ideal candidate takes ownership of their work, pays close attention to detail, and can manage competing priorities while communicating clearly with colleagues, clients, and suppliers.

Key responsibilities:

Administrative support and travel

Provide day-to-day administrative and coordination support to the management team
Arrange flights, hotels, ground transportation, and travel itineraries for staff.
Track booking confirmations, travel costs, and changes to schedules.
Maintain task lists and follow up on outstanding items to keep deadlines on track.

Client invoicing and order coordination

Prepare and issue accurate client invoices in a timely manner.
Verify client information, product details, quantities, and pricing against approved quotes and orders.
Coordinate with sales and finance to confirm payment status before orders are released, following company procedures.
Respond to routine invoicing and order inquiries and maintain accurate records.

Purchasing and inventory support

Prepare and submit purchase orders for stock replenishment and client requirements.
Confirm product models, SKU numbers, quantities, and pricing before placing orders.
Track supplier confirmations, shipping updates, backorders, and expected delivery dates.
Coordinate with internal staff to monitor stock levels and resolve order discrepancies.

Trade shows and event planning

Coordinate logistics for trade shows, workshops, demonstrations, and company events.
Manage registrations, exhibitor requirements, deadlines, travel, accommodations, and shipping.
Organize booth materials, promotional items, demonstration equipment, and event supplies.
Maintain event schedules and budgets, and track expenses.
Attend selected events to assist with setup, registration, on-site coordination, and teardown.

Lead entry and sales support

Enter leads from trade shows, events, website inquiries, and other sources into Salesforce.
Ensure contact information, lead sources, notes, and follow-up requirements are accurate and complete.
Assign leads to the appropriate team members and flag time-sensitive inquiries.
Support the sales team with administrative follow-up and record maintenance.

Qualifications and skills

Experience in office administration, operations coordination, sales support, or a similar role.
Strong organizational skills and the ability to manage several deadlines at once.
Excellent attention to detail, particularly when handling invoices, purchase orders, and client information.
Clear written and verbal communication skills.
Confidence working independently and following tasks through to completion.
Proficiency with Microsoft Office or comparable business software.
Experience with QuickBooks Online and Salesforce is an asset.
Experience arranging business travel or coordinating trade shows and events is an asset.
Professional judgment and discretion when handling confidential information.

Working requirements

This position requires attendance in the office five days per week. Occasional travel and flexibility to work outside regular office hours will be required to support trade shows and events.

Benefits:

Company events
Dental care
Extended health care
On-site parking
Paid time off
Vision care

Ability to commute/relocate:

North York, ON: reliably commute or plan to relocate before starting work (required)

Language:

English (required)

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide administrative and operational support to the management team, including travel arrangements, invoicing, order coordination, purchasing, and inventory tracking. Coordinate trade shows and events, enter and assign leads in Salesforce, and maintain accurate records while supporting sales follow-up.

Requirements

Experience in office administration, operations coordination, sales support, or a similar role is required, along with strong organization, attention to detail, communication, and independent follow-through. Proficiency with Microsoft Office or comparable software is expected; QuickBooks Online, Salesforce, business travel, and event coordination experience are assets.

Skills

Office Administration
Operations Coordination
Administrative Support
Travel Coordination
Client Invoicing
Order Coordination
Purchase Order Processing
Inventory Management
Trade Show Coordination
Event Planning
Lead Entry
Sales Support
Salesforce
QuickBooks Online
Microsoft Office
Attention to Detail

Benefits

Company Events
Dental Care
Extended Health Care
On-Site Parking
Paid Time Off
Vision Care

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Office
QuickBooks Online
Salesforce
Client Invoicing
Purchase Orders
Inventory
Stock Replenishment
Order Coordination
Supplier Coordination
Travel Itineraries
Flight Bookings
Hotel Bookings
Ground Transportation
Trade Shows
Workshops
Demonstrations
Event Planning
Event Logistics
Event Budgets
Lead Entry
Lead Assignment
Sales Support
Administrative Support
Operations Coordination
Confidential Information

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Work requirements

Jobs in Canada