Jobs in Canada

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Added 7 mins ago
Credit Administration Associate
Your Neighbourhood Credit Union
Toronto, ON
…transfers from external financial institutions, and other account maintenance…
Added 7 mins ago
BR
Project Manager
Brad Ryan - Wright Canada Holdings LTD
Prince George, BC · Vancouver, BC · CAN - Field - BC
- Full-time
Supervises a team of Project Coordinators, while being responsible for the proper administration, communication and enforcement of supervisory and economic work practices such as policy…
Added 7 mins ago
BR
Project Manager
Brad Ryan - Wright Canada Holdings LTD
AB · Calgary, AB · CAN - Field - AB
- Full-time
Supervises a team of Project Coordinators, while being responsible for the proper administration, communication and enforcement of supervisory and economic work practices such as policy…
Added 7 mins ago
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Technical Quality Specialist Pre-Analytical - Contract (Onsite - Burnaby, BC)
LifeLabs
Burnaby, BC
- $74,941 to $95,549 CAD / year
…tests come through LifeLabs’ laboratories annually, and our team of more than 6,000 passionate, caring, and diverse professionals works together as one to provide high quality testing and…
Added 7 mins ago
Wellness Worker
Tungasuvvingat Inuit
Ottawa, ON
Must have strong understanding of mental health conditions, substance use, and developmental challenges across diverse populations
Added 7 mins ago
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Senior Manager, Wealth & Insurance Compliance, Compliance Programs and Transformation (5136)
TD
Toronto, ON
- Full-time
Lead the development, implementation, maintenance, and enhancement of Wealth and Insurance Compliance oversight programs to ensure ongoing alignment with Enterprise standards and evolving…
Added 23 mins ago
M
Foreman
Mainroad
Vermilion, AB
- Full-time
…field teams, and ensure the effective delivery of our highway maintenance contract. This is a full-time salaried position based in Vermilion, reporting directly to the…
Added 23 mins ago
LC
Marine Operations Supervisor
LNG Canada
Kitimat, BC
- Full-time
Lead and participate in the work of Operating Technicians and mooring crews, and coordinate Maintenance and Marine Service Contractors to ensure safe, reliable, and efficient terminal…
Added 23 mins ago
LC
Assistant Store Manager Fresh
Loblaw Companies Limited
Vaughan, ON
- Full-time
Lead your team to achieve financial goals, optimizing sales, gross profit and cost efficiency.
Added 23 mins ago
LC
Assistant Store Manager, Dry
Loblaw Companies Limited
Vaughan, ON
- Full-time
· Lead your team to achieve financial goals, optimizing sales, gross profit and cost efficiency.
Added 23 mins ago
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Shift Supervisor
KITH
Vancouver, BC
- Part-time
…planning and directing the day-to-day operations of the shop. They lead and supervise the team to improve customer service, drive store sales, and increase profitability. The Shift…
Added 23 mins ago
LC
Assistant Store Manager Pane Fresco
Loblaw Companies Limited
Vaughan, ON
- Full-time
Lead your team and provide clear expectations, feedback and development plans.
Added 23 mins ago
VF
Team Lead, Processing (Evening)
Village Farms International Inc.
Huntingdon, QC
- Full-time
Added 23 mins ago
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Chef
Kids & Company
Halifax, NS
- $22 to $23 CAD / hour
2–4 years of experience as a Kitchen Lead, Sous Chef, or equivalent.
Added 23 mins ago
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Team Lead, Technical Services
Johnston Group Inc.
Winnipeg, MB
- Full-time
Must have basic knowledge of Project Management processes
Added 23 mins ago
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Carpenter (Kitchen Installer)
IKEA
Richmond, BC
- Full-time
Must have a valid driver’s license, current auto insurance, and reliable transportation
Added 38 mins ago
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Site Lead, Data Center Operations
Oracle
Toronto, ON
- $93,900 to $143,900 CAD / year
- Full-time
…alignment with industry best practices (e.g., Lean, Six Sigma), lead significant improvement projects, and ensure alignment with strategic…
Added 38 mins ago
3PL Operations Supervisor
Recrute Action
Saint-Eustache, QC
Ensure an active presence on the floor and serve as a reference point for the team.
Added 38 mins ago
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Operations Administrative Assistant
Altohelix
Toronto, ON · North York, ON
- Contract
This position requires attendance in the office five days per week
Added 38 mins ago
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Level 3 Rope Access Technicians
Rockwood Service Corporation
Rocky View No 44, AB · Rocky View County, AB
- Full-time
Standard First Aid Certification required
Added 53 mins ago
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Member Services Rep
Crunch Fitness Canada
Woodbridge, ON
- $17.95 CAD / hour
- Part-time
CPR/AED certification required (can be obtained within 30 days of hire)
Added 53 mins ago
PH
Registration Business Analyst
Providence Healthcare
Vancouver, BC
- Temporary
The Registration Standards and Data Quality (RSDQ) Analyst Team develops and maintains registration and scheduling related policies, procedures, standards, and Guidelines. They also provife…
Added 53 mins ago
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Manager, Chief Control Office - SOX
RBC
Toronto, ON
- Full-time
The Chief Control Office - SOX at RBC is a second line team reporting to the CFO Group, enhancing the financial control environment and reporting. As the team responsible for designing and…
Added 1 hour ago
Structural Design Engineer
Westerkirk
Mississauga, ON · Victoria, BC · Calgary, AB
…aerospace company with capabilities that span design, production, maintenance, repair, and overhaul (MRO) services. Our operations are supported by a team of skilled engineers, technicians,…
Added 1 hour ago
Blending Operator T3
Factors Group of Nutritional Companies
Kelowna, BC
The opportunity to work with great people, the ability to influence and lead change within a company dedicated to continuous improvement

Altohelix

Operations Administrative Assistant

Toronto, ON, Canada
North York, ON, Canada

Contract

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Applications open in a new tab.

Job details

Job type: Contract
Apply by: May 11, 2027
Posting language: English
Posted: Nov 12, 2026

Original job description

Altohelix is seeking an organized, proactive Operations & Administrative Coordinator to support our Chief Operating Officer and help keep daily business activities running smoothly. This role combines administrative support, client invoicing, inventory purchasing, travel coordination, and the planning and execution of trade shows and events.

The ideal candidate takes ownership of their work, pays close attention to detail, and can manage competing priorities while communicating clearly with colleagues, clients, and suppliers.

Key responsibilities:

Administrative support and travel

Provide day-to-day administrative and coordination support to the management team
Arrange flights, hotels, ground transportation, and travel itineraries for staff.
Track booking confirmations, travel costs, and changes to schedules.
Maintain task lists and follow up on outstanding items to keep deadlines on track.

Client invoicing and order coordination

Prepare and issue accurate client invoices in a timely manner.
Verify client information, product details, quantities, and pricing against approved quotes and orders.
Coordinate with sales and finance to confirm payment status before orders are released, following company procedures.
Respond to routine invoicing and order inquiries and maintain accurate records.

Purchasing and inventory support

Prepare and submit purchase orders for stock replenishment and client requirements.
Confirm product models, SKU numbers, quantities, and pricing before placing orders.
Track supplier confirmations, shipping updates, backorders, and expected delivery dates.
Coordinate with internal staff to monitor stock levels and resolve order discrepancies.

Trade shows and event planning

Coordinate logistics for trade shows, workshops, demonstrations, and company events.
Manage registrations, exhibitor requirements, deadlines, travel, accommodations, and shipping.
Organize booth materials, promotional items, demonstration equipment, and event supplies.
Maintain event schedules and budgets, and track expenses.
Attend selected events to assist with setup, registration, on-site coordination, and teardown.

Lead entry and sales support

Enter leads from trade shows, events, website inquiries, and other sources into Salesforce.
Ensure contact information, lead sources, notes, and follow-up requirements are accurate and complete.
Assign leads to the appropriate team members and flag time-sensitive inquiries.
Support the sales team with administrative follow-up and record maintenance.

Qualifications and skills

Experience in office administration, operations coordination, sales support, or a similar role.
Strong organizational skills and the ability to manage several deadlines at once.
Excellent attention to detail, particularly when handling invoices, purchase orders, and client information.
Clear written and verbal communication skills.
Confidence working independently and following tasks through to completion.
Proficiency with Microsoft Office or comparable business software.
Experience with QuickBooks Online and Salesforce is an asset.
Experience arranging business travel or coordinating trade shows and events is an asset.
Professional judgment and discretion when handling confidential information.

Working requirements

This position requires attendance in the office five days per week. Occasional travel and flexibility to work outside regular office hours will be required to support trade shows and events.

Benefits:

Company events
Dental care
Extended health care
On-site parking
Paid time off
Vision care

Ability to commute/relocate:

North York, ON: reliably commute or plan to relocate before starting work (required)

Language:

English (required)

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide administrative and operational support to the management team, including travel arrangements, invoicing, order coordination, purchasing, and inventory tracking. Coordinate trade shows and events, enter and assign leads in Salesforce, and maintain accurate records while supporting sales follow-up.

Requirements

Experience in office administration, operations coordination, sales support, or a similar role is required, along with strong organization, attention to detail, communication, and independent follow-through. Proficiency with Microsoft Office or comparable software is expected; QuickBooks Online, Salesforce, business travel, and event coordination experience are assets.

Skills

Office Administration
Operations Coordination
Administrative Support
Travel Coordination
Client Invoicing
Order Coordination
Purchase Order Processing
Inventory Management
Trade Show Coordination
Event Planning
Lead Entry
Sales Support
Salesforce
QuickBooks Online
Microsoft Office
Attention to Detail

Benefits

Company Events
Dental Care
Extended Health Care
On-Site Parking
Paid Time Off
Vision Care

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Office
QuickBooks Online
Salesforce
Client Invoicing
Purchase Orders
Inventory
Stock Replenishment
Order Coordination
Supplier Coordination
Travel Itineraries
Flight Bookings
Hotel Bookings
Ground Transportation
Trade Shows
Workshops
Demonstrations
Event Planning
Event Logistics
Event Budgets
Lead Entry
Lead Assignment
Sales Support
Administrative Support
Operations Coordination
Confidential Information

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Work requirements

Jobs in Canada