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Added 12 mins ago
Medical Laboratory Assistant
Government of Northwest Territories
Yellowknife, NT
$82,232 to $98,202 CAD / year
Full-time
…collection, patient interaction, quality assurance, laboratory operations, and point-of-care testing while working in a fast-paced referral hospital that processes more than 410,000 tests…
Added 12 mins ago
Pharmacy Assistant II - PT
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Sydney Indian Reserve No. 28A, NS · Sydney, NS
Assist with other pharmacy operations as required
Added 12 mins ago
ASSISTANT MANAGER
Boutique La Vie En Rose
Pointe-Claire, QC
Added 12 mins ago
JUNIOR ASSISTANT MANAGER
Boutique La Vie En Rose
Regina, SK
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 12 mins ago
ACTING ASSISTANT MANAGER
Boutique La Vie En Rose
Laval, QC
Added 12 mins ago
Staff Accommodation - Assistant Supervisor
Sunshine Village Corporation
Banff, AB
The Staff Accommodation Assistant Supervisor works in all aspects of housing for those who engage in the unique experience of both working and living at Sunshine Village. This role excels…
Added 12 mins ago
Store Manager
Sherwin-Williams
Brampton, ON
Have at least one (1) year of work experience as an Assistant Store or Branch Operations Manager for Sherwin-Williams
Added 12 mins ago
Manager
Planet Fitness
Medicine Hat, AB
Full-time
…accountable for the successful management, administration, and daily operations of the gym. We are looking for a leader who is results-oriented and committed to quality…
Added 12 mins ago
Receptionist & Administrative Assistant- Casual/On-Call (Re-Posting)
Smithers Community Services Association
Smithers, BC
POSITION: Receptionist & Administrative Assistant
Added 12 mins ago
Receptionist / Administrative Assistant
STARS
Calgary, AB
Full-time
We are currently looking for a Receptionist / Administrative Assistant at our Calgary base in the Corporate Services department.
Added 27 mins ago
Pharmacy Technician (Midtown)
Calgary Co-op
Calgary, AB
Full-time
…position reports to the Pharmacy manager and assists in the daily operations of the Pharmacy…
Added 41 mins ago
(CAN) Overnight Lead Department Manager
Walmart Canada
Timmins, ON
Full-time
…who enjoy leading others and making a visible impact on store…
Added 41 mins ago
(CAN) Pharmacy Assistant
Walmart Canada
Winnipeg, MB
Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 41 mins ago
(CAN) Pharmacy Assistant
Walmart Canada
St. Thomas, ON
Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 41 mins ago
HMHA Administrative Assistant
Métis Nation-Saskatchewan
Saskatoon, SK
Full-time
POSITION TITLE: HMHA Administrative Assistant
Added 41 mins ago
Assistant Controller
MB Global Foods
Montreal, QC
Full-time
Reporting to the Controller, the Assistant Controller will play an important role in the day-to-day accounting operations, month-end and year-end processes, financial reporting, and…
Added 41 mins ago
Billing Administrative Assistant
Gowling WLG
Toronto, ON
$50,000 to $55,000 CAD / year
Full-time
The Toronto office is currently recruiting a Billing Administrative Assistant to coordinate and process all billing-related functions for two to three professionals in the IP (Trademark)…
Added 41 mins ago
Marketing & Administrative Assistant to CRO (Calgary Alberta)
Bullpen Capital
Calgary, AB
Full-time
We’re looking for a highly organized, execution-oriented Marketing & Executive Operations Coordinator to support both our marketing initiatives and the operational execution that keeps the…
Added 42 mins ago
Business Operations Coordinator (12 Month Term)
The Canada Life Assurance Company
Winnipeg, MB · London, ON
As a Business Operations Coordinator, you will play an important role in maintaining accurate advisor and firm information across several of our sales channels, including Group, ADSL, MGA…
Added 42 mins ago
Executive Assistant
Government of Alberta
AB
Bring your organization, initiative and professionalism to a role where no two days are the same. As an Executive Assistant, you will provide executive-level support, manage complex…
Added 56 mins ago
Facility Assistant II
Bunge
Saskatoon, SK
As a Facility Assistant II, you play a key role in coordinating and optimizing grain and special crops operations. This position combines hands-on equipment operation with planning,…
Added 56 mins ago
Administrative Assistant
Steele Auto Group
St. John's, NL
Full-time
Get ready to take charge of the front desk at Mercedes-Benz St. John's! As our Administrative Assistant, you will not just be greeting customers, you will be setting the tone for the entire…
Added 56 mins ago
Assistant Manager
Structube
Mississauga, ON
Full-time
Ensure day-to-day operations, and delegate effectively to meet daily/weekly deadlines;
Added 56 mins ago
Assistant General Manager, Clockwork & Library Bar
AccorHotel
Toronto, ON
Full-time
Responsible for the ongoing day-to-day front-of-house operations of the venue. The Assistant General Manager works under the direction of the General Manager and provides leadership and…
Added 1 hour ago
VISUAL ARTS STUDIO ASSISTANT (BAND LEVEL 8)
Memorial University, Newfoundland and Labrador
St. John's, NL
Full-time
Reporting to the Technical Director of the School of Fine Arts, the Visual Arts Studio Assistant will have primary responsibilities in the area of sculpture and fabrication; as well as…

Closed listing

AMA - Alberta Motor Association

Executive Assistant (12-months)

Edmonton, AB, Canada
Administration Centre, Canada

Job type: Full-time
Experience: At least 5 years of experience in an Executive Assistant role.
Posting language: English
Posted: Sep 23, 2026

This opening has closed.

The original listing is kept below for reference.

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About employer

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Original job description

Archived listing. The details below describe a past opening.

YOU’RE AN executive ASSISTANT DYNAMO

The Opportunity

You aren’t just an organized professional. You are an expert at managing executive schedules and competing priorities. While others see a chaotic calendar and a long list of tasks, you see a series of critical deliverables that you solve with total accuracy and precision. Sound familiar? Then you might just be the person we’re looking for.

We’re looking for an Executive Assistant to the CFO to provide critical support to our senior leadership. You’ll be the one managing complex schedules, coordinating key deliverables, and preparing the executive-level communications and reports that keep our team moving. If you thrive on deadlines, believe in the power of being proactive, and bring a high degree of professionalism and discretion to everything you do, you belong on our team.

AMA is more than a workplace; it’s a family. Together, we help protect the things that matter most to our more than one million members everything from roadside safety to retail savings, food security to childhood well-being. And with operations that span automotive, registries, travel, insurance and more, the opportunities to grow with us are almost limitless!

Building on a century of proud service in Alberta communities, we’re passionate about making a meaningful difference in the places where we live and work. And that all begins with our people. As part of the AMA team, you’ll enjoy:

Competitive wage.
Employee-exclusive discounts on travel, insurance, memberships, and more.
Ongoing professional development.
Vacation earnings paid out with each pay period.

Who You Are

You manage your time as expertly as you manage your projects prioritizing, planning, and organizing are important to you.
You take initiative and can enthusiastically manage multiple projects with limited supervision.
You’re just as comfortable working with senior executives as you are with staff on the frontline.
You have outstanding interpersonal and communication skills.
You're a natural at consulting with stakeholders to anticipate and understand their needs.
You recognize the details and handle even the tightest deadlines.

How You’ll Make an Impact

Reporting to the Chief Financial Officer (CFO), you will maintain their executive work schedule and calendar including triaging and prioritizing incoming meeting requests. Scheduling meetings, conference calls, coordinating agendas and meeting materials, and recording minutes.
Facilitate CFO preparedness for meetings and other obligations by reviewing all meeting invites and agendas and preparing materials.
Develop, prepare and produce written correspondence, presentations and reports, including Board reports, within established timelines.
Ensure critical deadlines are met, acting as liaison with internal business units and external partners as required.
Review financial statements, budgets, and related finance materials for consistency, formatting, content accuracy, and overall quality.
Coordinate administrative processes such as signing authorities and system access, ensuring requests are completed accurately and in a timely manner.
Coordinate and organize town halls and other Finance events, including logistics, materials, invitations, and follow-up activities.
Code and track invoices against contracts for investment fees, audit, tax, pension and consulting fees and complete monthly expense claims.
Maintain and update Finance-related content within the Backyard (intranet) site.
Serve as back-up support for board-related activities, including meeting preparation, materials coordination and posting, and follow-up as required.
Lead a strong administrative and organizational process to support the executive.
Maintain the strictest of confidence when handling sensitive and confidential information.
Ability to work and communicate effectively with many levels within the organization to ensure appropriate support is provided and work is accurately executed.

What You Bring to the Table

You have a Certificate or Diploma in Business Administration, or a recognized Office Assistant Program or equivalent education and experience is preferred.
At least 5 years of experience in an Executive Assistant role.
Experience working with senior board of directors and executives.
Experience working with financial statements/information/reports, corporate governance and executive management, board governance procedures and drafting and maintaining thorough board minutes and records of decisions.
Capable of managing competing priorities and assignments with ease, calm and unflinching accuracy in a deadline-oriented environment.
Computer skills with in-depth knowledge and experience with Microsoft Office Suite (Word, PowerPoint, Excel), Adobe Acrobat and Visio.
Strong organizational and time management skills.

Belonging Matters Here
AMA is committed to providing an inclusive, respectful, and accessible environment. If you require an accommodation at any time during our recruitment process, please contact recruitment@ama.ab.ca. We’ll work with you to feel supported throughout your journey with us.

WORK MODEL:

In-Office-

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

About employer

More about this job

Responsibilities

Provide executive administrative support to the CFO by managing schedules, coordinating meetings, preparing correspondence and reports, and ensuring deadlines and follow-up activities are completed. Review finance materials, coordinate administrative processes and events, track invoices and expenses, support board activities, and handle confidential information with discretion.

Requirements

A business administration, office assistant, or equivalent education and experience is preferred, along with at least five years of executive assistant experience. Candidates should have experience supporting senior executives and boards, working with financial information and governance procedures, and strong organizational, communication, time-management, and Microsoft Office skills.

Skills

Executive Calendar Management
Meeting Coordination
Agenda And Materials Preparation
Minute Taking
Executive Communications
Report And Presentation Preparation
Financial Statement Review
Board Governance
Confidential Information Handling
Stakeholder Communication
Prioritization
Time Management
Invoice Tracking
Expense Claims
Microsoft Office
Adobe Acrobat

Benefits

Competitive Wage
Employee Discounts
Ongoing Professional Development
Vacation Earnings Paid With Each Pay Period

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Chief Financial Officer
Executive Calendar
Meeting Requests
Meeting Agendas
Meeting Materials
Board Reports
Board Governance
Board Minutes
Records Of Decisions
Financial Statements
Budgets
Finance Reports
Corporate Governance
Written Correspondence
Presentations
Microsoft Office Suite
Microsoft Word
Microsoft PowerPoint
Microsoft Excel
Adobe Acrobat
Visio
Signing Authorities
System Access
Invoice Coding
Expense Claims
Intranet
Town Halls
Confidential Information

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