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Added 41 mins ago
Director of Product Management Enterprise
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Full-time
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Added 55 mins ago
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Peter Lucas Project Management invests in people and community to provide gold standard project delivery. We are currently looking for a Project Manager to join our team.
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Closed listing

AMA - Alberta Motor Association

Executive Assistant (12-months)

Edmonton, AB, Canada
Administration Centre, Canada

Job type: Full-time
Experience: At least 5 years of experience in an Executive Assistant role.
Posting language: English
Posted: Sep 23, 2026

This opening has closed.

The original listing is kept below for reference.

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About employer

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Original job description

Archived listing. The details below describe a past opening.

YOU’RE AN executive ASSISTANT DYNAMO

The Opportunity

You aren’t just an organized professional. You are an expert at managing executive schedules and competing priorities. While others see a chaotic calendar and a long list of tasks, you see a series of critical deliverables that you solve with total accuracy and precision. Sound familiar? Then you might just be the person we’re looking for.

We’re looking for an Executive Assistant to the CFO to provide critical support to our senior leadership. You’ll be the one managing complex schedules, coordinating key deliverables, and preparing the executive-level communications and reports that keep our team moving. If you thrive on deadlines, believe in the power of being proactive, and bring a high degree of professionalism and discretion to everything you do, you belong on our team.

AMA is more than a workplace; it’s a family. Together, we help protect the things that matter most to our more than one million members everything from roadside safety to retail savings, food security to childhood well-being. And with operations that span automotive, registries, travel, insurance and more, the opportunities to grow with us are almost limitless!

Building on a century of proud service in Alberta communities, we’re passionate about making a meaningful difference in the places where we live and work. And that all begins with our people. As part of the AMA team, you’ll enjoy:

Competitive wage.
Employee-exclusive discounts on travel, insurance, memberships, and more.
Ongoing professional development.
Vacation earnings paid out with each pay period.

Who You Are

You manage your time as expertly as you manage your projects prioritizing, planning, and organizing are important to you.
You take initiative and can enthusiastically manage multiple projects with limited supervision.
You’re just as comfortable working with senior executives as you are with staff on the frontline.
You have outstanding interpersonal and communication skills.
You're a natural at consulting with stakeholders to anticipate and understand their needs.
You recognize the details and handle even the tightest deadlines.

How You’ll Make an Impact

Reporting to the Chief Financial Officer (CFO), you will maintain their executive work schedule and calendar including triaging and prioritizing incoming meeting requests. Scheduling meetings, conference calls, coordinating agendas and meeting materials, and recording minutes.
Facilitate CFO preparedness for meetings and other obligations by reviewing all meeting invites and agendas and preparing materials.
Develop, prepare and produce written correspondence, presentations and reports, including Board reports, within established timelines.
Ensure critical deadlines are met, acting as liaison with internal business units and external partners as required.
Review financial statements, budgets, and related finance materials for consistency, formatting, content accuracy, and overall quality.
Coordinate administrative processes such as signing authorities and system access, ensuring requests are completed accurately and in a timely manner.
Coordinate and organize town halls and other Finance events, including logistics, materials, invitations, and follow-up activities.
Code and track invoices against contracts for investment fees, audit, tax, pension and consulting fees and complete monthly expense claims.
Maintain and update Finance-related content within the Backyard (intranet) site.
Serve as back-up support for board-related activities, including meeting preparation, materials coordination and posting, and follow-up as required.
Lead a strong administrative and organizational process to support the executive.
Maintain the strictest of confidence when handling sensitive and confidential information.
Ability to work and communicate effectively with many levels within the organization to ensure appropriate support is provided and work is accurately executed.

What You Bring to the Table

You have a Certificate or Diploma in Business Administration, or a recognized Office Assistant Program or equivalent education and experience is preferred.
At least 5 years of experience in an Executive Assistant role.
Experience working with senior board of directors and executives.
Experience working with financial statements/information/reports, corporate governance and executive management, board governance procedures and drafting and maintaining thorough board minutes and records of decisions.
Capable of managing competing priorities and assignments with ease, calm and unflinching accuracy in a deadline-oriented environment.
Computer skills with in-depth knowledge and experience with Microsoft Office Suite (Word, PowerPoint, Excel), Adobe Acrobat and Visio.
Strong organizational and time management skills.

Belonging Matters Here
AMA is committed to providing an inclusive, respectful, and accessible environment. If you require an accommodation at any time during our recruitment process, please contact recruitment@ama.ab.ca. We’ll work with you to feel supported throughout your journey with us.

WORK MODEL:

In-Office-

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

About employer

More about this job

Responsibilities

Provide executive administrative support to the CFO by managing schedules, coordinating meetings, preparing correspondence and reports, and ensuring deadlines and follow-up activities are completed. Review finance materials, coordinate administrative processes and events, track invoices and expenses, support board activities, and handle confidential information with discretion.

Requirements

A business administration, office assistant, or equivalent education and experience is preferred, along with at least five years of executive assistant experience. Candidates should have experience supporting senior executives and boards, working with financial information and governance procedures, and strong organizational, communication, time-management, and Microsoft Office skills.

Skills

Executive Calendar Management
Meeting Coordination
Agenda And Materials Preparation
Minute Taking
Executive Communications
Report And Presentation Preparation
Financial Statement Review
Board Governance
Confidential Information Handling
Stakeholder Communication
Prioritization
Time Management
Invoice Tracking
Expense Claims
Microsoft Office
Adobe Acrobat

Benefits

Competitive Wage
Employee Discounts
Ongoing Professional Development
Vacation Earnings Paid With Each Pay Period

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Chief Financial Officer
Executive Calendar
Meeting Requests
Meeting Agendas
Meeting Materials
Board Reports
Board Governance
Board Minutes
Records Of Decisions
Financial Statements
Budgets
Finance Reports
Corporate Governance
Written Correspondence
Presentations
Microsoft Office Suite
Microsoft Word
Microsoft PowerPoint
Microsoft Excel
Adobe Acrobat
Visio
Signing Authorities
System Access
Invoice Coding
Expense Claims
Intranet
Town Halls
Confidential Information

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