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Added 18 mins ago
GE
Reservation Agent - Internal Candidates Only
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Under the direction of the Front Office supervisor, Assistant Front Office Manager, and/or Front Office Manager, the Reservation Agent promotes and sells room nights to existing and…
Added 18 mins ago
GE
Hospitality F&B Assistant Manager
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Reporting to the Restaurant Manager is responsible to provide leadership with the team and takes ownership of daily operations. The ability to react to situations that need a sense of…
Added 18 mins ago
GE
Bar Assistant - Stage Bar
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
…Supervisor, the Bar Porter is responsible for supporting bar operations by assisting Bartenders and maintaining clean, organized, stocked, and operationally ready bar and beverage service…
Added 1 hour ago
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(CAN) Pharmacy Assistant
Walmart
Kelowna, BC
- Part-time
The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient…
Added 1 hour ago
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Assistant Directeur - Cinéma Capitol St-Jean
Careerowl.in
Saint-Jean-sur-Richelieu, QC · St-Jean-Sur-Richelieu, QC
- Part-time
Cineplex’s Part-Time Assistant Managers are an integral part of the team who provide an exceptional experience to each and every guest. Our PT Assistant Managers are passionate about movies…
Added 2 hours ago
SD
Assistant Front Store Manager
Shoppers Drug Mart
North Vancouver, BC
- Full-time
Role Description The Assistant Front Store Manager is a full-time, on-site role based in North Vancouver, BC. This position supports the Front Store Manager in overseeing daily store…
Added 2 hours ago
HC
construction assistant manager
Habermehl Contracting Ltd.
Bedford, NS
- Full-time
Added 2 hours ago
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restaurant assistant manager
Stacked
Port Hope, ON
- Full-time
Added 2 hours ago
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restaurant assistant manager
Stacked
Goderich, ON
- Full-time
Added 2 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
- Full-time
Added 2 hours ago
SA
Assistant Restaurant Manager
SSP America
Richmond, BC
- Full-time
We’re looking for an Assistant Restaurant Manager who thrives in high-volume environments, leads from the floor, and partners closely with both the Restaurant General Manager and Kitchen…
Added 2 hours ago
SA
Assistant Restaurant Manager
SSP America
Richmond, BC
- Full-time
We’re looking for an Assistant Restaurant Manager who thrives in high-volume environments, leads from the floor, and partners closely with both the Restaurant General Manager and Kitchen…
Added 3 hours ago
SM
Registered Practical Nurse - Med/Surg
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Hours of Work: In order to provide the necessary patient care, our operations run 24/7. There is the expectation that you are available to work weekdays, weekends and all shifts (days,…
Added 4 hours ago
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Personal Assistant
Centro (Ortnec)
Montreal, QC
- Full-time
We are looking for a proactive, highly organized, and reliable Personal Assistant to the CEO to provide comprehensive support across both business and personal matters. This role has a…
Added 4 hours ago
WC
(CAN) Pharmacy Assistant
Walmart Canada
Kelowna, BC
- Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 4 hours ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 4 hours ago
WC
(CAN) Pharmacy Assistant
Walmart Canada
Leduc, AB
- Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 4 hours ago
RP
Event Assistant
Roylo Partners
Vancouver, BC
- Full-time
We are hiring an Events Assistant to join our expanding team in Vancouver. This full-time event operations job is ideal for candidates seeking an entry-level position with genuine career…
Added 4 hours ago
Administrative Assistant
Winnipeg Regional Health Authority
Selkirk, MB
Under the direction of the Regional Coordinator, Primary Care, the Administrative Assistant is responsible for providing administrative/clerical/reception support for the day-to-day…
Added 5 hours ago
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Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the direct supervision of the Director of Operations, the incumbent provides administrative support to the CHILD-BRIGHT Network Central Office, committees, working groups, and…
Added 6 hours ago
PV
Full - Time Keyholder
Pet Valu
Pickering, ON
- Full-time
…and Total Pet and together we are one of the largest retail operations in North America dedicated to providing families with food and supplies for dogs, cats, companion birds, wild birds,…
Added 6 hours ago
SD
Merchandiser, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Saskatoon, SK
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 6 hours ago
SD
Pharmacy Assistant, Hourly Full Time Day
Shoppers Drug Mart
Vancouver, BC
- Full-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 6 hours ago
SD
Pharmacy Assistant, Hourly Part Time Day
Shoppers Drug Mart
Vancouver, BC
- Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 7 hours ago
RI
Founder’s Executive & Personal Assistant
Rivram Inc
Toronto, ON
- $23 to $28 CAD / hour
- Full-time
A technology entrepreneur managing multiple SaaS and technology businesses across North America is seeking a proactive, organized, and resourceful Executive & Personal Assistant.

AMA - Alberta Motor Association

Executive Assistant, Chief Operating Officer (Insurance)

Edmonton, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Oct 1, 2026

Original job description

YOU KEEP LEADERS FOCUSED, TEAMS CONNECTED, AND WORK MOVING.

The Opportunity

Are you an exceptionally organized professional who thrives on bringing clarity to busy schedules, competing priorities and important work? As AMA’s Executive Assistant, Chief Operating Officer (COO), Insurance, you’ll provide trusted executive, administrative and program support to the COO and Insurance leadership team, helping the department operate efficiently and stay focused on what matters most.

This is more than a traditional administrative support role. You’ll be a proactive partner in keeping priorities organized, leaders prepared and commitments moving forward. You’ll anticipate needs, coordinate information and follow-up, and create capacity for the COO and Insurance leadership team to focus on strategic priorities and decision-making.

In this highly visible role, you’ll work closely with the COO and Director, Communications and Administration, and interact regularly with employees and leaders across the organization. Because you’ll be trusted with sensitive and confidential information, success requires exceptional professionalism, sound judgment, and discretion.

The Team You’ve Been Looking For

AMA is more than a workplace; it’s a family. Together, we help protect the things that matter most to our more than one-million members, from roadside safety and retail savings to food security and childhood well-being. And with operations spanning automotive, registries, travel, insurance and more, the opportunities to grow with us are almost limitless!

Building on a century of proud service in Alberta communities, we’re passionate about making a meaningful difference in the places where we live and work. And that all begins with our people. As part of the AMA team, you’ll enjoy:

Competitive salary and flexible benefits
Employer-paid retirement savings program
Employee-exclusive discounts on travel, insurance, memberships and more
Free travel medical insurance for you and your immediate family
Ongoing professional development
Paid vacation and personal days, including a Volunteer Day and Me Day
Flexible work models that make sense for your lifestyle

For us, curiosity fuels innovation. We value people who are eager to explore new ideas and put emerging technologies into practice. Experience with AI-powered tools such as ChatGPT, Copilot and similar platforms is a real plus, especially when it’s used to work smarter, increase efficiency and find better ways to get things done.

Who You Are

You’re the hub that others count on to bring order and clarity to a busy environment, with relentless follow-through that keeps commitments, people and priorities moving.
You anticipate what leaders will need, from information and preparation to scheduling, logistics, and additional support, and take action before you’re asked.
You notice when information, ownership or next steps are unclear and know when to resolve, clarify or escalate to keep work moving.
You manage competing priorities with calm, sound judgment, and unwavering accuracy, even when timelines are tight.
You are digitally savvy and constantly look for practical ways to improve administrative processes, information flow, and workflow.
You build strong relationships across the organization and are resourceful and independent while collaborating effectively with others.
You have a sharp eye for detail and take pride in producing polished, accurate work.

How You’ll Make an Impact

Proactively manage the COO’s calendar in line with established priorities, assess incoming requests, and coordinate meetings, agendas, materials, and minutes.
Proactively prepare the COO for meetings and commitments by organizing relevant background information, identifying missing information, and ensuring that required follow-up is captured.
Proofread, edit and format documents with a high degree of accuracy and professionalism.
Apply strong project-management discipline to executive and administrative work by building workback plans, tracking milestones and dependencies, following up with owners, and flagging risks or gaps that require attention.
Code and track invoices, complete monthly expense claims and review management expenses for accuracy and completeness.
Serve as a key administrative point of coordination among Insurance leaders, internal business units, project teams and external partners, ensuring information, requests and follow-up reach the right people.
Coordinate travel arrangements and maintain organized information and filing systems.
Recommend practical improvements to administrative processes, information management, and executive workflows, including opportunities to use AI, automation and other tools to improve efficiency and implement approved changes in partnership with the Director, Communications and Administration.

What You Bring to the Table

A certificate or diploma in Business Administration, completion of a recognized Office Assistant program, or an equivalent combination of education and experience is preferred.
Progressive experience providing senior-level administrative or executive support, ideally to an executive or leadership team.
Advanced proficiency with Microsoft 365 Office Suite and demonstrated ability to use AI-powered tools, as well as experience using Adobe Acrobat and Visio.
Superior written and verbal communication skills, with the ability to tailor information for different audiences and communication channels.
Impeccable organization and time-management skills.
Demonstrated resourcefulness, initiative, and the ability to work independently.
Exceptional interpersonal skills and the ability to build and maintain strong working relationships.
A consistent commitment to executive-level confidentiality, integrity, and professionalism.

Belonging Matters Here

AMA is committed to providing an inclusive, respectful, and accessible environment. If you require an accommodation at any time during our recruitment process, please contact recruitment@ama.ab.ca. We’ll work with you to feel supported throughout your journey with us.

WORK MODEL:

In-Office-

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

Provide comprehensive executive and administrative support to the COO and Insurance leadership team to ensure operational efficiency. Manage calendars, coordinate meetings, prepare documentation, and apply project management discipline to track milestones and deliverables.

Requirements

Requires a certificate or diploma in Business Administration or equivalent experience in a senior-level administrative role. Must possess advanced proficiency in Microsoft 365, experience with AI tools, and strong organizational and communication skills.

Skills

Executive support
Administrative support
Calendar management
Project management
Microsoft 365 Office Suite
AI-powered tools
Adobe Acrobat
Visio
Written communication
Verbal communication
Time management
Confidentiality
Data accuracy
Workflow optimization
Relationship building
Problem solving

Benefits

Competitive salary
Flexible benefits
Employee-exclusive discounts
Free travel medical insurance
Ongoing professional development
Paid vacation
Personal days
Volunteer Day
Me Day
Flexible work models

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
COO
Insurance
Administrative Support
Microsoft 365
AI-powered tools
ChatGPT
Copilot
Adobe Acrobat
Visio
Project Management
Workflow
Confidentiality
Calendar Management
Invoicing
Expense Claims
Business Administration
Office Assistant
Communication
Time Management
Logistics
Data Accuracy
Strategic Priorities
Decision-making
Professionalism

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