Documentation Specialist

Job Description

Amaris Consulting is looking for a Documentation Specialist to support an engineering or capital project ahead of an audit.

You’ll bring project records, vendor documentation and cost information into order, making sure the project team has accurate evidence when they need it.

Your responsibilities

• Manage project documentation, including filing, version control and turnover packages.
• Collect, review and verify vendor documents and certificates, including material certificates, calibration certificates and equipment manuals.
• Follow up with vendors to close documentation gaps and resolve missing or incomplete records.
• Track project budgets, commitments and actual costs.
• Reconcile purchase orders and invoices with the project’s financial records.
• Maintain project schedules and prepare progress reports for the project team.
• Prepare the documents and supporting evidence required for the audit.
  
  
  

Your profile

• You have a degree or diploma in engineering, business, accounting or a related field.
• You have 2 to 5 years of experience in project controls, document control or project coordination, ideally on engineering or capital projects.
• You’ve worked with vendor documentation and project cost tracking.
• You have strong Excel skills. Experience with SAP or another ERP system is a plus.
• You’re organised, rigorous and comfortable working independently from day one.
  
  
  

Expected Compensation Range:

50K -70K OR 45$/H - 50$/H The final compensation offered will be determined based on the candidate’s level of experience, skills, and qualifications, in compliance with applicable pay transparency requirements.

Canadian Experience Requirement:

No Canadian work experience is required for this position. Candidates are encouraged to apply regardless of previous Canadian experience.

Artificial Intelligence (AI) Disclosure:

No Artificial Intelligence (AI) tools are used in the screening, assessment, or selection of candidates for this position. All stages of the recruitment process are conducted by human recruiters and hiring managers.

Statement Regarding Job Vacancy:

This position is a Job creation, created to support ongoing project needs.

Recruitment Process & Feedback Timeline:

Candidates will receive feedback on their application within a maximum of 45 days from the date of application or from their most recent interview stage.

Why choose us

• An international community bringing together more than 110 different nationalities
• An environment where trust is central: 70% of our leaders started their careers at the entry level
• A strong training system with our internal Academy and more than 250 modules available
• A dynamic work environment that frequently comes together for internal events (afterworks, team buildings, etc.)
  
  
  

Amaris Consulting promotes equal opportunities. We are committed to bringing together people from diverse backgrounds and creating an inclusive work environment. In this regard, we welcome applications from all qualified individuals, regardless of sex, sexual orientation, race, ethnicity, beliefs, age, marital status, disability, or other characteristics.

Who are we?

Amaris Consulting, part of Mantu is an independent technology consulting firm providing guidance and solutions to businesses. With more than 1,000 clients across the globe, we have been rolling out solutions in major projects for over a decade – this is made possible by an international team of 7,600 people spread across 5 continents and more than 60 countries. Our solutions focus on four different Business Lines: Information System & Digital, Telecom, Life Sciences and Engineering. We’re focused on building and nurturing a top talent community where all our team members can achieve their full potential. Amaris is your steppingstone to cross rivers of change, meet challenges and achieve all your projects with success.

At Amaris, we strive to provide our candidates with the best possible recruitment experience. We like to get to know our candidates, challenge them, and be able to give them proper feedback as quickly as possible. Here's what our recruitment process looks like:

Brief Call: Our process typically begins with a brief virtual/phone conversation to get to know you! The objective? Learn about you, understand your motivations, and make sure we have the right job for you!

Interviews (the average number of interviews is 3 - the number may vary depending on the level of seniority required for the position). During the interviews, you will meet people from our team: your line manager of course, but also other people related to your future role. We will talk in depth about you, your experience, and skills, but also about the position and what will be expected of you. Of course, you will also get to know Amaris: our culture, our roots, our teams, and your career opportunities!

Case study: Depending on the position, we may ask you to take a test. This could be a role play, a technical assessment, a problem-solving scenario, etc.

As you know, every person is different and so is every role in a company. That is why we have to adapt accordingly, and the process may differ slightly at times. However, please know that we always put ourselves in the candidate's shoes to ensure they have the best possible experience.

We look forward to meeting you!