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Added 1 min ago
SM
Recruiter
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- Full-time
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AME Consulting Group Ltd

Office Coordinator

Victoria, BC, Canada

$55,000 to $68,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $55,000 to $68,000 CAD / year
Job type: Full-time
Experience: Typically, 2+ years of experience in office administration, office coordination, workplace coordination, executive support, or a similar role.
Posting language: English
Posted: Oct 2, 2026

Original job description

Position Details

We are looking for an Office Coordinator to join our Vancouver office. In this role, you will provide front-desk, administrative, and workplace support services to ensure the Vancouver office operates efficiently and maintains a professional, organized, and welcoming environment for team members, clients, and visitors. The role coordinates routine office administration, workplace resources, and office services, working independently within established processes and in close collaboration with the Vancouver Office Manager.

The AME Consulting Group is an employee-owned organization that provides our employees with opportunities to build their legacy with exciting career possibilities and growth. We specialize in sustainable and environmentally responsible design, with projects across a diverse range of sectors. With a resolve for a better tomorrow, we have cultivated an environment where learning and mentoring thrives. We are looking for someone who is motivated, talented, and a committed team member to join us.

Key Responsibilities

Front Desk & Office Administration

Serve as the primary contact for reception and general office inquiries, welcoming visitors and directing them to the appropriate team members.
Answer and direct phone calls, coordinate courier services, and manage incoming and outgoing mail.
Coordinate meeting room bookings, room setup, and meeting support requirements.
Maintain office records, contact lists, reception procedures, and relevant team member information, handling personal information with discretion.
Provide document preparation, data entry, filing, and other administrative support related to Vancouver office operations.
Support Vancouver onboarding and offboarding activities in coordination with People & Culture and IT, including access cards, workstation readiness, office orientation, and equipment return coordination.

Office Operations

Maintain a tidy, organized, and professional office environment, including reception, meeting rooms, kitchens, and shared spaces.
Maintain office and kitchen supplies, monitor inventory levels, and coordinate replenishment as required.
Coordinate routine interactions with office vendors and service providers, submit building and maintenance requests through property management systems, and follow up on outstanding issues.
Liaise with IT regarding office equipment, meeting room technology, and workplace support requirements.
Collaborate with the Office Manager to support office operations and workplace needs.

Health and Safety

Serve as the Vancouver office contact for Health & Safety activities, coordinate assigned actions, and report workplace hazards or concerns through the appropriate channels.
Act as the designated Fire Warden, completing required training and supporting emergency preparedness, evacuation drills, and the safe evacuation of team members and visitors.
Maintain emergency supplies, information, and workplace postings as required.

Office Events and Team Member Experience

Assist with planning and delivering Vancouver office events, including anniversary celebrations, winter and summer parties, and other team engagement activities.
Coordinate event logistics, vendor communications, invitations, registrations, catering, and on-site support.
Coordinate Lunch & Learn sessions and other internal meetings and events for the Vancouver office.
Support local recognition activities, including welcome and birthday initiatives.

Key Skills

Strong organizational, problem-solving, and attention-to-detail skills.
Excellent written and verbal communication skills.
Strong customer service skills and a commitment to providing a positive experience for team members, clients, and visitors.
Ability to manage multiple priorities, meet deadlines, and adapt to changing demands.
Ability to work independently within established processes while collaborating effectively with others.
Demonstrated discretion, professionalism, and ability to maintain confidentiality.
Ability to identify issues, exercise sound judgment, and escalate non-routine matters appropriately.
Strong follow-through and commitment to completing assigned tasks.

Qualifications and Experience

Diploma or certificate in Business Administration, Office Administration, or a related field is preferred.
Typically, 2+ years of experience in office administration, office coordination, workplace coordination, executive support, or a similar role.
Experience coordinating meetings, events, and administrative processes.
Experience supporting multiple teams, service areas, and competing priorities in a professional office environment.
Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, Teams, and SharePoint.

We Offer:

Competitive pay
Vacation starting at 3 weeks
Comprehensive health and dental benefits
Flexible work options
Employee & Family Assistance Program (EFAP)
RRSP matching
Potential shareholder opportunity

How to Apply:

Please use the Apply button to submit your application using our Career Portal.

At AME, we are committed to the principles of employment equity in all our offices, and we welcome applications from all qualified individuals. We consider all qualified candidates regardless of gender, ethnicity, country of birth, political or religious affiliation, health status, or any other status protected by law.

We thank all those that apply but only those applicants invited for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

The Office Coordinator provides front-desk, administrative, and workplace support to ensure the Vancouver office operates efficiently. Responsibilities include managing office inquiries, coordinating events, maintaining supplies, and serving as the primary contact for health and safety activities.

Requirements

Candidates should have at least 2 years of experience in office administration or a similar role and possess strong organizational and communication skills. A diploma or certificate in Business or Office Administration is preferred, along with proficiency in Microsoft 365 applications.

Skills

Office administration
Front desk support
Customer service
Organizational skills
Problem-solving
Attention to detail
Written communication
Verbal communication
Data entry
Event coordination
Vendor management
Health and safety coordination
Microsoft 365
Outlook
Word
Excel

Benefits

Competitive pay
Vacation starting at 3 weeks
Comprehensive health and dental benefits
Flexible work options
Employee & Family Assistance Program (EFAP)
RRSP matching
Potential shareholder opportunity

Visa sponsorship

Not detected in the job text

Keywords

Office Coordinator
Administrative Support
Front Desk
Workplace Support
Office Operations
Vendor Management
Health and Safety
Fire Warden
Event Planning
Microsoft 365
Outlook
Word
Excel
Teams
SharePoint
Data Entry
Onboarding
Offboarding
Inventory Management
Customer Service
Sustainable Design
Employee-owned
Business Administration

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