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Added 21 mins ago
CV
Event Specialist
CPABC Vancouver Chapter
Vancouver, BC
- Full-time
Reports To: Associate Director, Member & Community Events
Added 1 hour ago
SS
Saskatchewan Soccer Association - PPL Manager and SSA Operations Coordinator
Sask Sport
Regina, SK
- Full-time
The PPL Manager & SSA Operations Coordinator will primarily lead the day-to-day administration, coordination, and growth of the Prairies Premier League (PPL), while supporting Saskatchewan…
Added 1 hour ago
FO
Coordonnateur de projet
First Onsite Property Restoration
Dorval, QC
- Full-time
Are you a detail-driven multitasker who thrives on bringing order and clarity to complex projects? As our Project Coordinator (internally known as Project Coordinator II), you'll take…
Added 2 hours ago
UO
School Coordinator, School of Computing
University of the Fraser Valley
Abbotsford, BC
- Full-time
The Coordinator provides confidential administrative support, dealing with administrative problems and inquiries as appropriate. The Coordinator serves as a primary point of direct…
Added 2 hours ago
WI
Project Coordinator
Western Integrated Ltd.
Burnaby, BC
- Full-time
We are seeking a professional, organized, and detail-oriented Project Coordinator to support the successful delivery of electrical projects. As a key member of the project team, the Project…
Added 3 hours ago
NO
FESTIVAL COORDINATOR
NFB ONF Education
Montreal, QC
- Full-time
Plans upcoming submissions based on the strategies and schedules for all festivals and events.
Added 3 hours ago
TR
Early Talent Acquisition Coordinator (12 months)
Teck Resources Limited
Vancouver, BC · Greater Vancouver, BC
- $68,000 to $84,000 CAD / year
- Full-time
The coordinator supports both internal and external student engagement by organizing a variety of events and activities, while also providing operational and administrative support to the…
Added 3 hours ago
L
Seafood Assistant Department Manager - Full Time
Longo's
Toronto, ON
- Full-time
Travel is required to support off-site events
Added 4 hours ago
ML
MRO Coordinator
Maple Leaf Foods Inc
Hamilton, ON
- $47,000 to $69,000 CAD / year
- Full-time
Reporting to the MRO Leader the MRO Coordinator maintains the inventory management and warehousing long-term strategies based on the consequences of equipment failure and the business’…
Added 4 hours ago
BM
Repairs Technician - Winter - Part-Time
Blue Mountain Resort
The Blue Mountains, ON
- Part-time
Join a vibrant team community with employee events all summer, including but not limited to Sunset Hikes, Under the Big Top, Ice Cream Day and more.
Added 4 hours ago
FT
Sales Operations Coordinator
Fast Tire Co
Vaudreuil-Dorion, QC
- Full-time
…and product initiatives. You'll partner with the Marketing Coordinator on customer events, trade shows, and promotional programs to ensure alignment with commercial…
Added 5 hours ago
E
Hotel and Event Management Coordinator
EventConnect
London, ON
- Other
At EventConnect, our clients are the focus of our team every day. As an Event Management Coordinator, you will play a key role in creating an excellent experience for our travelling teams…
Added 5 hours ago
WI
Quality Coordinator
Wesgar Inc.
Port Coquitlam, BC
- Full-time
We are looking for an experienced Quality Coordinator to support our Quality team and help maintain a strong, effective Quality Management System.
Added 5 hours ago
Recreation Manager
Optima Living
Calgary, AB
Collaborates with the Sales/Marketing team to organize events that support the marketing plan and promote community activities.
Added 5 hours ago
Warehouse Supervisor
Coldstream Clear Distillery Limited
Truro, NS
Experience: 3+ years of proven experience as a Warehouse Supervisor, Lead, or Coordinator in a fast-paced environment.
Added 5 hours ago
GW
Deskside Technician
Gowling WLG
Calgary, AB
- Full-time
Reporting to the Information Technology Manager and Technical Coordinator, the successful candidate will be responsible for application and hardware systems support, ensuring that requests…
Added 5 hours ago
WI
Quality Coordinator
Wesgar Inc.
Port Coquitlam, BC
- $28 to $30 CAD / hour
- Full-time
We are looking for an experienced Quality Coordinator to support our Quality team and help maintain a strong, effective Quality Management System.
Added 5 hours ago
AC
Office Coordinator
AME Consulting Group Ltd
Victoria, BC
- $55,000 to $68,000 CAD / year
- Full-time
We are looking for an Office Coordinator to join our Vancouver office. In this role, you will provide front-desk, administrative, and workplace support services to ensure the Vancouver…
Added 5 hours ago
TT
Coordinator, Events
The Toronto Region Board of Trade
Toronto, ON
- Contract
The Toronto Region Board of Trade (the Board) is seeking an ambitious and enthusiastic Events Coordinator who can operate at a fast pace to provide support and take the lead on various…
Added 5 hours ago
V
Business and Commercial Lending Coordinator
Vancity
Vancouver, BC
- Full-time
As a Business & Commercial Lending Coordinator, you will play a critical role in supporting the delivery of exceptional service to our business and commercial members by ensuring loan…
Added 6 hours ago
SA
First-Year Experience Coordinator
Southern Alberta Institute of Technology (SAIT)
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
SAIT’s Student Services team is excited to welcome a First-Year Experience Coordinator to play a key role in shaping how students begin their journey at SAIT. Reporting to the Team Lead,…
Added 6 hours ago
AW
Lending Advisor
Alberta Women Entrepreneurs
Calgary, AB
- Full-time
Contribute to the delivery of learning sessions and client-facing events as needed
Added 6 hours ago
LC
Instructor, Indigenous Leadership in Recreation, Recreation Studies
Langara College
Vancouver, BC
- Part-time
RECR 1110 Indigenous Recreation Programming & Events (Spring 2027)
Added 6 hours ago
LC
CS Instructor, Economics - Micro and Macro
Langara College
Vancouver, BC
- Part-time
Reporting to the Program Coordinator, the Instructor is responsible for the delivery and student evaluation of the assigned course as described in the curriculum/course outline. Instructors…
Added 6 hours ago
Administrative Coordinator
Odlum Brown
Vancouver, BC
We have an opportunity for an Administrative Coordinator to join our award-winning firm in the Vancouver office.

AME Group

Office Coordinator

Vancouver, BC, Canada

$55,000 to $68,000 CAD / year · Full-time

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Job details

Pay: $55,000 to $68,000 CAD / year
Job type: Full-time
Apply by: Nov 1, 2026
Experience: Typically, 2+ years of experience in office administration, office coordination, workplace coordination, executive support, or a similar role.
Posting language: English
Posted: Oct 2, 2026

Original job description

Position Details

We are looking for an Office Coordinator to join our Vancouver office. In this role, you will provide front-desk, administrative, and workplace support services to ensure the Vancouver office operates efficiently and maintains a professional, organized, and welcoming environment for team members, clients, and visitors. The role coordinates routine office administration, workplace resources, and office services, working independently within established processes and in close collaboration with the Vancouver Office Manager.

The AME Consulting Group is an employee-owned organization that provides our employees with opportunities to build their legacy with exciting career possibilities and growth. We specialize in sustainable and environmentally responsible design, with projects across a diverse range of sectors. With a resolve for a better tomorrow, we have cultivated an environment where learning and mentoring thrives. We are looking for someone who is motivated, talented, and a committed team member to join us.

Key Responsibilities

Front Desk & Office Administration

Serve as the primary contact for reception and general office inquiries, welcoming visitors and directing them to the appropriate team members.
Answer and direct phone calls, coordinate courier services, and manage incoming and outgoing mail.
Coordinate meeting room bookings, room setup, and meeting support requirements.
Maintain office records, contact lists, reception procedures, and relevant team member information, handling personal information with discretion.
Provide document preparation, data entry, filing, and other administrative support related to Vancouver office operations.
Support Vancouver onboarding and offboarding activities in coordination with People & Culture and IT, including access cards, workstation readiness, office orientation, and equipment return coordination.

Office Operations

Maintain a tidy, organized, and professional office environment, including reception, meeting rooms, kitchens, and shared spaces.
Maintain office and kitchen supplies, monitor inventory levels, and coordinate replenishment as required.
Coordinate routine interactions with office vendors and service providers, submit building and maintenance requests through property management systems, and follow up on outstanding issues.
Liaise with IT regarding office equipment, meeting room technology, and workplace support requirements.
Collaborate with the Office Manager to support office operations and workplace needs.

Health and Safety

Serve as the Vancouver office contact for Health & Safety activities, coordinate assigned actions, and report workplace hazards or concerns through the appropriate channels.
Act as the designated Fire Warden, completing required training and supporting emergency preparedness, evacuation drills, and the safe evacuation of team members and visitors.
Maintain emergency supplies, information, and workplace postings as required.

Office Events and Team Member Experience

Assist with planning and delivering Vancouver office events, including anniversary celebrations, winter and summer parties, and other team engagement activities.
Coordinate event logistics, vendor communications, invitations, registrations, catering, and on-site support.
Coordinate Lunch & Learn sessions and other internal meetings and events for the Vancouver office.
Support local recognition activities, including welcome and birthday initiatives.

Key Skills

Strong organizational, problem-solving, and attention-to-detail skills.
Excellent written and verbal communication skills.
Strong customer service skills and a commitment to providing a positive experience for team members, clients, and visitors.
Ability to manage multiple priorities, meet deadlines, and adapt to changing demands.
Ability to work independently within established processes while collaborating effectively with others.
Demonstrated discretion, professionalism, and ability to maintain confidentiality.
Ability to identify issues, exercise sound judgment, and escalate non-routine matters appropriately.
Strong follow-through and commitment to completing assigned tasks.

Qualifications and Experience

Diploma or certificate in Business Administration, Office Administration, or a related field is preferred.
Typically, 2+ years of experience in office administration, office coordination, workplace coordination, executive support, or a similar role.
Experience coordinating meetings, events, and administrative processes.
Experience supporting multiple teams, service areas, and competing priorities in a professional office environment.
Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, Teams, and SharePoint.

We Offer:

Competitive pay
Vacation starting at 3 weeks
Comprehensive health and dental benefits
Flexible work options
Employee & Family Assistance Program (EFAP)
RRSP matching
Potential shareholder opportunity

How to Apply:

Please use the Apply button to submit your application using our Career Portal.

At AME, we are committed to the principles of employment equity in all our offices, and we welcome applications from all qualified individuals. We consider all qualified candidates regardless of gender, ethnicity, country of birth, political or religious affiliation, health status, or any other status protected by law.

We thank all those that apply but only those applicants invited for an interview will be contacted.

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More about this job

Responsibilities

Provide reception, administrative, and workplace support to keep the Vancouver office organized, welcoming, and operating efficiently. Coordinate office services, supplies, onboarding and offboarding support, health and safety activities, emergency preparedness, and local events.

Requirements

A diploma or certificate in Business Administration, Office Administration, or a related field is preferred, along with typically 2 or more years of relevant office or workplace coordination experience. Candidates should have experience coordinating meetings, events, and administrative processes, be proficient with Microsoft 365, and demonstrate strong organization, communication, customer service, discretion, and follow-through.

Skills

Organization
Problem-Solving
Attention To Detail
Written Communication
Verbal Communication
Customer Service
Time Management
Adaptability
Independent Work
Collaboration
Discretion
Confidentiality
Sound Judgment
Task Follow-Through
Event Coordination
Microsoft 365

Benefits

Competitive Pay
Vacation Starting At 3 Weeks
Comprehensive Health And Dental Benefits
Flexible Work Options
Employee And Family Assistance Program
RRSP Matching
Potential Shareholder Opportunity

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Office Coordination
Reception
Front Desk
Administrative Support
Workplace Coordination
Meeting Coordination
Event Planning
Vendor Coordination
Courier Services
Mail Management
Document Preparation
Data Entry
Filing
Onboarding
Offboarding
People And Culture
IT Support
Office Supplies
Property Management Systems
Health And Safety
Fire Warden
Emergency Preparedness
Microsoft 365
Outlook
Word
Excel
Teams
SharePoint
Engineering Services

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