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Added 1 min ago
GC
Duty Supervisors - Paramedic Services (Permanent, Part-time)
Grey County
Owen Sound, ON
- Part-time
…covering Health and safety, Harassment and/or Discrimination, and General Corporate…
Added 31 mins ago
WC
Service and Support Representative - Edmonton, AB
Wurth Canada
Edmonton, AB
- $55,000 to $65,000 CAD / year
- Full-time
A 6-week onboarding training and development program along with a 6-month mentoring program for new employees.
Added 31 mins ago
AM
Quality and Innovations Empowerment Facilitator
Arc Mercer
Barrie, ON
- Full-time
In conjunction with the Manager providing support and guidance to Self-Advocate members of the Believe in Yourself Council.
Added 31 mins ago
CG
General Help, Part Time
Compass Group Canada
Hamilton, ON
- Part-time
To actively gain customer feedback, passing information onto your manager
Added 31 mins ago
SS
Saskatchewan Soccer Association - Female EXCEL Program Manager
Sask Sport
Saskatoon, SK
- Full-time
The Female EXCEL Program Manager is responsible for leading and developing the high-performance female soccer program. This role involves creating and implementing a comprehensive training…
Added 31 mins ago
RR
Production Manager
Radius Recycling
Calgary, AB
- Full-time
Participate in the hiring, training, and proper delegation of personnel and scheduling work hours.
Added 31 mins ago
BC
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Brantford, ON
- Full-time
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Added 31 mins ago
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Brantford, ON
- Full-time
The Brantford General is an acute care hospital
Added 31 mins ago
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BOH Key Leader | ZURICH
lululemon
Zurich, ON
- Full-time
lululemon is an innovative performance apparel company for yoga, running, training, and other athletic pursuits. Setting the bar in technical fabrics and functional design, we create…
Added 31 mins ago
P&
Manufacturing Line Manager – Assembly Lines
Pratt & Whitney
Halifax, NS
- Full-time
Reporting to the General Manager, the Manufacturing Line Manager will manage one of three product lines manufactured at the Halifax facility. They will be responsible for a production team…
Added 31 mins ago
FH
Registered Nurse - Surgical Services - Surgical Specialty Unit - Burnaby Hospital
Fraser Health Authority
Burnaby, BC
- $41.42 to $59.52 CAD / hour
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…an extensive surgery program with anesthesia, orthopedics, general surgery, ENT, ophthalmology, obstetrics and gynecology, urology, and plastics…
Added 46 mins ago
TC
Manager, Budget Services
The City of Guelph
Guelph, ON
- Other
Resumes are being accepted for the position of Manager, Budget Services within the Finance Department. The Manager, Budget Services provides leadership for the City’s operating and capital…
Added 1 hour ago
TH
Merchandising Execution Associate: Part Time - CAMBIE
The Home Depot Canada
Vancouver, BC · Greater Vancouver Metropolitan Area
- Part-time
…departments in the stores. These associates execute approved general bay service, tasking, projects and resets safely, accurately and efficiently. MEAs must build and maintain strong…
Added 1 hour ago
TH
Merchandising Associate : Part Time - CAMBIE (Mon-Fri 6AM-3PM Availability)
The Home Depot Canada
Vancouver, BC · Greater Vancouver Metropolitan Area
- Part-time
…departments in the stores. These associates execute approved general bay service, tasking, projects and resets safely, accurately and efficiently. MEAs must build and maintain strong…
Added 1 hour ago
TS
TDS Operations Analyst II
TD Securities
Toronto, ON
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Provide training, coaching and/or guidance to others on the team
Added 1 hour ago
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GL Accounting Manager
CBRE
Toronto, ON
- Full-time
CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The salary range being offered for this GL Accounting…
Added 1 hour ago
S
Meat & Seafood - Cutter Meat
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Provide technical training to new staff and clerks
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In Store Bakery - Baker
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Halifax, NS
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Provide customers with friendly and professional service. Under the direction of the Bakery Manager, prepare baking products for customer purchases. Actively contribute to an environment of…
Added 1 hour ago
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In Store Bakery - Baker
Safeway Canada
Halifax, NS
- Full-time
Provide customers with friendly and professional service. Under the direction of the Bakery Manager, prepare baking products for customer purchases. Actively contribute to an environment of…
Added 1 hour ago
ME
Department Manager, Category
Mountain Equipment Company
Nanaimo, BC
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Reporting to the General Manager, you oversee assigned product categories and are responsible for store-floor assortment, inventory flow, merchandising execution, pricing, and visual…
Added 1 hour ago
C
Senior Project Manager Finance Modernization
CGI
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We are seeking an experienced Senior Project Manager to support a large-scale Finance Modernization initiative. This role will be responsible for strategically planning, coordinating, and…
Added 1 hour ago
SI
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Added 1 hour ago
WI
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Added 1 hour ago
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Senior Project Manager
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…an in-house safety team, engineering department, extensive training programs, and a culture of accountability, we make sure every member of our crew gets home…
Added 2 hours ago
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corporate sales manager
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AME Group

Office Coordinator

Vancouver, BC, Canada

$55,000 to $68,000 CAD / year · Full-time

Apply About employer

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Job details

Pay: $55,000 to $68,000 CAD / year
Job type: Full-time
Apply by: Nov 1, 2026
Experience: Typically, 2+ years of experience in office administration, office coordination, workplace coordination, executive support, or a similar role.
Posting language: English
Posted: Oct 2, 2026

Original job description

Position Details

We are looking for an Office Coordinator to join our Vancouver office. In this role, you will provide front-desk, administrative, and workplace support services to ensure the Vancouver office operates efficiently and maintains a professional, organized, and welcoming environment for team members, clients, and visitors. The role coordinates routine office administration, workplace resources, and office services, working independently within established processes and in close collaboration with the Vancouver Office Manager.

The AME Consulting Group is an employee-owned organization that provides our employees with opportunities to build their legacy with exciting career possibilities and growth. We specialize in sustainable and environmentally responsible design, with projects across a diverse range of sectors. With a resolve for a better tomorrow, we have cultivated an environment where learning and mentoring thrives. We are looking for someone who is motivated, talented, and a committed team member to join us.

Key Responsibilities

Front Desk & Office Administration

Serve as the primary contact for reception and general office inquiries, welcoming visitors and directing them to the appropriate team members.
Answer and direct phone calls, coordinate courier services, and manage incoming and outgoing mail.
Coordinate meeting room bookings, room setup, and meeting support requirements.
Maintain office records, contact lists, reception procedures, and relevant team member information, handling personal information with discretion.
Provide document preparation, data entry, filing, and other administrative support related to Vancouver office operations.
Support Vancouver onboarding and offboarding activities in coordination with People & Culture and IT, including access cards, workstation readiness, office orientation, and equipment return coordination.

Office Operations

Maintain a tidy, organized, and professional office environment, including reception, meeting rooms, kitchens, and shared spaces.
Maintain office and kitchen supplies, monitor inventory levels, and coordinate replenishment as required.
Coordinate routine interactions with office vendors and service providers, submit building and maintenance requests through property management systems, and follow up on outstanding issues.
Liaise with IT regarding office equipment, meeting room technology, and workplace support requirements.
Collaborate with the Office Manager to support office operations and workplace needs.

Health and Safety

Serve as the Vancouver office contact for Health & Safety activities, coordinate assigned actions, and report workplace hazards or concerns through the appropriate channels.
Act as the designated Fire Warden, completing required training and supporting emergency preparedness, evacuation drills, and the safe evacuation of team members and visitors.
Maintain emergency supplies, information, and workplace postings as required.

Office Events and Team Member Experience

Assist with planning and delivering Vancouver office events, including anniversary celebrations, winter and summer parties, and other team engagement activities.
Coordinate event logistics, vendor communications, invitations, registrations, catering, and on-site support.
Coordinate Lunch & Learn sessions and other internal meetings and events for the Vancouver office.
Support local recognition activities, including welcome and birthday initiatives.

Key Skills

Strong organizational, problem-solving, and attention-to-detail skills.
Excellent written and verbal communication skills.
Strong customer service skills and a commitment to providing a positive experience for team members, clients, and visitors.
Ability to manage multiple priorities, meet deadlines, and adapt to changing demands.
Ability to work independently within established processes while collaborating effectively with others.
Demonstrated discretion, professionalism, and ability to maintain confidentiality.
Ability to identify issues, exercise sound judgment, and escalate non-routine matters appropriately.
Strong follow-through and commitment to completing assigned tasks.

Qualifications and Experience

Diploma or certificate in Business Administration, Office Administration, or a related field is preferred.
Typically, 2+ years of experience in office administration, office coordination, workplace coordination, executive support, or a similar role.
Experience coordinating meetings, events, and administrative processes.
Experience supporting multiple teams, service areas, and competing priorities in a professional office environment.
Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, Teams, and SharePoint.

We Offer:

Competitive pay
Vacation starting at 3 weeks
Comprehensive health and dental benefits
Flexible work options
Employee & Family Assistance Program (EFAP)
RRSP matching
Potential shareholder opportunity

How to Apply:

Please use the Apply button to submit your application using our Career Portal.

At AME, we are committed to the principles of employment equity in all our offices, and we welcome applications from all qualified individuals. We consider all qualified candidates regardless of gender, ethnicity, country of birth, political or religious affiliation, health status, or any other status protected by law.

We thank all those that apply but only those applicants invited for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

Provide reception, administrative, and workplace support to keep the Vancouver office organized, welcoming, and operating efficiently. Coordinate office services, supplies, onboarding and offboarding support, health and safety activities, emergency preparedness, and local events.

Requirements

A diploma or certificate in Business Administration, Office Administration, or a related field is preferred, along with typically 2 or more years of relevant office or workplace coordination experience. Candidates should have experience coordinating meetings, events, and administrative processes, be proficient with Microsoft 365, and demonstrate strong organization, communication, customer service, discretion, and follow-through.

Skills

Organization
Problem-Solving
Attention To Detail
Written Communication
Verbal Communication
Customer Service
Time Management
Adaptability
Independent Work
Collaboration
Discretion
Confidentiality
Sound Judgment
Task Follow-Through
Event Coordination
Microsoft 365

Benefits

Competitive Pay
Vacation Starting At 3 Weeks
Comprehensive Health And Dental Benefits
Flexible Work Options
Employee And Family Assistance Program
RRSP Matching
Potential Shareholder Opportunity

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Office Coordination
Reception
Front Desk
Administrative Support
Workplace Coordination
Meeting Coordination
Event Planning
Vendor Coordination
Courier Services
Mail Management
Document Preparation
Data Entry
Filing
Onboarding
Offboarding
People And Culture
IT Support
Office Supplies
Property Management Systems
Health And Safety
Fire Warden
Emergency Preparedness
Microsoft 365
Outlook
Word
Excel
Teams
SharePoint
Engineering Services

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