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Added 2 mins ago
RG
Maintenance Planner/ Stores Supervisor
ROCKWOOL Group
Grand Forks, BC
- Full-time
The Maintenance Planner/ Stores Supervisor will report to the Maintenance Manager and has two direct reports.
Added 2 mins ago
MJ
Golf, Turf & Agricultural Technician
Manufacturing Job Site
Upper Onslow, NS
- Full-time
Perform other duties as assigned by the Golf Operations Manager.
Added 2 mins ago
MJ
Property Housekeeping & Groundskeeping Worker (Casual)
Manufacturing Job Site
ON · Kenora, ON
- Internship
…rental locations grounds. Under the direct supervision of the Manager of Education, Organizational Development and Talent Management, the Housekeeping and Groundskeeping Worker works…
Added 2 mins ago
MJ
CNC MACHINIST
Manufacturing Job Site
ON · Desboro, ON
- Full-time
Reporting to the Operations Manager, the CNC Machinist is responsible for safe work practices producing quality parts using saws, lathes and mills by reviewing drawings, instructions or…
Added 2 mins ago
BC
Interface Planner
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Toronto, ON
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…from initial planning and investment, through start-up and…
Added 2 mins ago
Durham- Parts Coordinator
Human Resources
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Today, Miller Waste operates collection fleets, recycling facilities, transfer stations, and composting operations that help communities manage waste responsibly while recovering valuable…
Added 2 mins ago
DC
Team Lead, Coordinated Entry Program
Distress Centre Calgary
Calgary, AB
- $62,000 to $65,000 CAD / year
- Full-time
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Added 18 mins ago
S
Client Experience Manager
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Edmonton, AB
- Full-time
As the Client Experience Manager, you will be responsible for managing all aspects of the sales experience and all services, classes and events in a specific Sephora store location. You…
Added 18 mins ago
U
Revenue Marketing Program Manager / Gestionnaire des programmes de marketing des revenus
UKG
Remote, Canada
- Full-time
- Remote
As the Revenue Marketing Program Manager, Canada, you will lead the Canadian Revenue Marketing strategy and the programs that bring it to life. This is a hybrid strategy and program…
Added 32 mins ago
BC
Health & Safety Manager (Formwork)
Bosa Construction
Vancouver, BC
- Full-time
The ideal Health & Safety Manager is an experienced construction safety professional with strong knowledge of high-rise concrete and formwork operations. You are hands-on, approachable, and…
Added 32 mins ago
S
Gestionnaire principal·e, Opérations numériques // Senior Manager, Digital Operations
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- Full-time
…commerciaux, vous piloterez la feuille de route stratégique de nos opérations de réseau mondial de bout en bout. Il s'agit d'un rôle de leadership charnière, conçu pour un·e expert·e…
Added 32 mins ago
PA
Assistant Sales Manager (AutoPlanet Durham)
Performance Auto Group
Bowmanville, ON
- Full-time
Autoplanet Durham is looking for an Assistant Sales Manager to join their dynamic team!
Added 32 mins ago
T
Customer Experience Associate
TD
Duncan, BC
- Part-time
…career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs…
Added 47 mins ago
WU
Engineer Team Leader
Workforce Unlimited - Boston
Leader, SK
- Full-time
…business? Our Client are investing over £10 million in their operations and infrastructure, and they want passionate, expert engineers to help drive their…
Added 47 mins ago
S
Toronto - Development - Senior Manager- Real Estate
Subway
Toronto, ON
- Full-time
The Senior Manager, Real Estate is responsible for leading Subway Canada's national real estate execution strategy to accelerate high-quality restaurant growth, strengthen the development…
Added 47 mins ago
TT
Project Manager - Equipment
trane technologies
London, ON
- Full-time
Trane in London, ON is hiring for an Equipment Project Manager to join our team. In this role, you will be responsible for coordinating and supporting multiple smaller-scale equipment…
Added 1 hour ago
FB
Pharmacy Manager
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Toronto, ON · Scarborough, ON
- Full-time
Are you ready to lead a dynamic team and make a real impact in the world of healthcare? As a Pharmacy Manager, you’ll play a pivotal role in driving the success of our pharmacy by achieving…
Added 1 hour ago
R&
Assistant Restaurant Manager - The Wickaninnish Inn
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Tofino, BC
- $57,750 CAD / year
- Full-time
Join our Restaurant Team as an Assistant Restaurant Manager, where you have the opportunity to learn and grow in a Relais & Châteaux property recognized by Forbes, Michelin Key, AAA Four…
Added 1 hour ago
B
Intern, Operations (Winter 2027)
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Added 1 hour ago
R&
Sommelier - The Wickaninnish Inn
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Support the service team and floor manager while on shift.
Added 1 hour ago
PI
Sorter AM 073
Purolator Inc.
Grande Prairie, AB
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Added 1 hour ago
PI
Courier Utility 073
Purolator Inc.
Grande Prairie, AB
- Full-time
When inspections fail, the Courier advises the unit manager
Added 1 hour ago
TH
Operations Assistant Manager- 7024 Barrie
The Home Depot Canada
Barrie, ON
- Full-time
Assistant Store Managers (ASMs) report to the Store Manager and are responsible for managing store associates, sales, customer service, safety standards, product availability, store…
Added 1 hour ago
IC
Talent Acquisition Supervisor- EN
IAMGOLD Corporation
Gogama, ON
- Full-time
IAMGOLD is a Canadian-based gold mining company with operations and development projects across North America and West Africa. With flagship operations such as the Côté Gold Mine in Ontario…
Added 1 hour ago
L
5768 - Assistant Store Manager FT
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Brantford, ON
- $19 to $20 USD / hour
- Full-time
Act as Manager on duty for any employee scheduling issues, customer complaints, etc. when Store Manager is not present.

AME Group

Office Coordinator

Vancouver, BC, Canada

$55,000 to $68,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $55,000 to $68,000 CAD / year
Job type: Full-time
Apply by: Nov 1, 2026
Experience: Typically, 2+ years of experience in office administration, office coordination, workplace coordination, executive support, or a similar role.
Posting language: English
Posted: Oct 2, 2026

Original job description

Position Details

We are looking for an Office Coordinator to join our Vancouver office. In this role, you will provide front-desk, administrative, and workplace support services to ensure the Vancouver office operates efficiently and maintains a professional, organized, and welcoming environment for team members, clients, and visitors. The role coordinates routine office administration, workplace resources, and office services, working independently within established processes and in close collaboration with the Vancouver Office Manager.

The AME Consulting Group is an employee-owned organization that provides our employees with opportunities to build their legacy with exciting career possibilities and growth. We specialize in sustainable and environmentally responsible design, with projects across a diverse range of sectors. With a resolve for a better tomorrow, we have cultivated an environment where learning and mentoring thrives. We are looking for someone who is motivated, talented, and a committed team member to join us.

Key Responsibilities

Front Desk & Office Administration

Serve as the primary contact for reception and general office inquiries, welcoming visitors and directing them to the appropriate team members.
Answer and direct phone calls, coordinate courier services, and manage incoming and outgoing mail.
Coordinate meeting room bookings, room setup, and meeting support requirements.
Maintain office records, contact lists, reception procedures, and relevant team member information, handling personal information with discretion.
Provide document preparation, data entry, filing, and other administrative support related to Vancouver office operations.
Support Vancouver onboarding and offboarding activities in coordination with People & Culture and IT, including access cards, workstation readiness, office orientation, and equipment return coordination.

Office Operations

Maintain a tidy, organized, and professional office environment, including reception, meeting rooms, kitchens, and shared spaces.
Maintain office and kitchen supplies, monitor inventory levels, and coordinate replenishment as required.
Coordinate routine interactions with office vendors and service providers, submit building and maintenance requests through property management systems, and follow up on outstanding issues.
Liaise with IT regarding office equipment, meeting room technology, and workplace support requirements.
Collaborate with the Office Manager to support office operations and workplace needs.

Health and Safety

Serve as the Vancouver office contact for Health & Safety activities, coordinate assigned actions, and report workplace hazards or concerns through the appropriate channels.
Act as the designated Fire Warden, completing required training and supporting emergency preparedness, evacuation drills, and the safe evacuation of team members and visitors.
Maintain emergency supplies, information, and workplace postings as required.

Office Events and Team Member Experience

Assist with planning and delivering Vancouver office events, including anniversary celebrations, winter and summer parties, and other team engagement activities.
Coordinate event logistics, vendor communications, invitations, registrations, catering, and on-site support.
Coordinate Lunch & Learn sessions and other internal meetings and events for the Vancouver office.
Support local recognition activities, including welcome and birthday initiatives.

Key Skills

Strong organizational, problem-solving, and attention-to-detail skills.
Excellent written and verbal communication skills.
Strong customer service skills and a commitment to providing a positive experience for team members, clients, and visitors.
Ability to manage multiple priorities, meet deadlines, and adapt to changing demands.
Ability to work independently within established processes while collaborating effectively with others.
Demonstrated discretion, professionalism, and ability to maintain confidentiality.
Ability to identify issues, exercise sound judgment, and escalate non-routine matters appropriately.
Strong follow-through and commitment to completing assigned tasks.

Qualifications and Experience

Diploma or certificate in Business Administration, Office Administration, or a related field is preferred.
Typically, 2+ years of experience in office administration, office coordination, workplace coordination, executive support, or a similar role.
Experience coordinating meetings, events, and administrative processes.
Experience supporting multiple teams, service areas, and competing priorities in a professional office environment.
Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, Teams, and SharePoint.

We Offer:

Competitive pay
Vacation starting at 3 weeks
Comprehensive health and dental benefits
Flexible work options
Employee & Family Assistance Program (EFAP)
RRSP matching
Potential shareholder opportunity

How to Apply:

Please use the Apply button to submit your application using our Career Portal.

At AME, we are committed to the principles of employment equity in all our offices, and we welcome applications from all qualified individuals. We consider all qualified candidates regardless of gender, ethnicity, country of birth, political or religious affiliation, health status, or any other status protected by law.

We thank all those that apply but only those applicants invited for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

Provide reception, administrative, and workplace support to keep the Vancouver office organized, welcoming, and operating efficiently. Coordinate office services, supplies, onboarding and offboarding support, health and safety activities, emergency preparedness, and local events.

Requirements

A diploma or certificate in Business Administration, Office Administration, or a related field is preferred, along with typically 2 or more years of relevant office or workplace coordination experience. Candidates should have experience coordinating meetings, events, and administrative processes, be proficient with Microsoft 365, and demonstrate strong organization, communication, customer service, discretion, and follow-through.

Skills

Organization
Problem-Solving
Attention To Detail
Written Communication
Verbal Communication
Customer Service
Time Management
Adaptability
Independent Work
Collaboration
Discretion
Confidentiality
Sound Judgment
Task Follow-Through
Event Coordination
Microsoft 365

Benefits

Competitive Pay
Vacation Starting At 3 Weeks
Comprehensive Health And Dental Benefits
Flexible Work Options
Employee And Family Assistance Program
RRSP Matching
Potential Shareholder Opportunity

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Office Coordination
Reception
Front Desk
Administrative Support
Workplace Coordination
Meeting Coordination
Event Planning
Vendor Coordination
Courier Services
Mail Management
Document Preparation
Data Entry
Filing
Onboarding
Offboarding
People And Culture
IT Support
Office Supplies
Property Management Systems
Health And Safety
Fire Warden
Emergency Preparedness
Microsoft 365
Outlook
Word
Excel
Teams
SharePoint
Engineering Services

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