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Added 6 mins ago
Machinist
Dingwells North America
Thunder Bay, ON
Full-time
Work as a team member to aid all shifts and support personnel to operate to departmental standards including quality and productivity goals.
Added 7 mins ago
Director of Professional Services
Vivid Solutions
Victoria, BC
Full-time
As our Director of Professional Services, you will be a billable, client-facing leader and a member of our Management Team. You will lead delivery on your own client portfolios and projects…
Added 7 mins ago
Replenishing Associate
Veterinary Purchasing Co. Ltd.
St. Marys, ON
Full-time
…types of animals. We are looking for new members to join our Operations team in the Replenishing Associate role. Be a part of the supply chain industry and join…
Added 7 mins ago
Junior AI Engineer
The Citco Group Limited
Halifax, NS
Full-time
As a core member of our technology team, you will work with dedicated professionals to build and support secure, cloud-native, AI-enabled applications for the financial services industry.…
Added 7 mins ago
Bilingual Claims Technical Specialist
Wawanesa Insurance
Calgary, AB · AB · Lethbridge, AB · Vancouver, BC · Wawanesa, MB · Winnipeg, MB · Moncton, NB · Dartmouth, NS · Kitchener, ON · Ottawa, ON · Toronto, ON · Montreal, QC · North York - Toronto, ON (Hybr, ON · Edmonton, AB (Hybrid), AB
…for providing advanced claims expertise, coaching, quality support, and technical leadership across Auto Claims…
Added 7 mins ago
Boissevain Yard Attendant - PT
Co-op
Boissevain, MB
Part-time
Our team provides a range of products and services to support our member-owners. Through the work that we do, we help to build, fuel, feed and grow Western Canadian communities together.
Added 7 mins ago
Personal Banking Associate
TD
Thompson, MB
Full-time
…products and services to refer customers to the appropriate team member or internal Bank partner, while ensuring a positive customer…
Added 7 mins ago
TDS Operations Analyst II
TD
Toronto, ON
Full-time
Participate fully as a member of the team, support a positive work environment that promotes service to the business, quality, innovation and teamwork and ensure the timely communication of…
Added 21 mins ago
Bilingual Estates Specialist
Aviso
Vancouver, BC
$60,000 to $70,000 CAD / year
Full-time
We're looking to fill an opening for a Bilingual Estates Specialist to join our Operations team.
Added 21 mins ago
Bilingual Estates Specialist
Aviso
Toronto, ON
$60,000 to $70,000 CAD / year
Full-time
We're looking to fill an opening for a Bilingual Estates Specialist to join our Operations team.
Added 21 mins ago
Credit Clerk
Federated Co-operatives Limited
Saskatoon, SK
Full-time
Are you detail-oriented, organized, and passionate about providing great customer service? Join our Credit team and support credit operations across FCL and the Co-operative Retailing…
Added 21 mins ago
Butcher Assistant
Armour Meats
Beechwood, NB
Full-time
…and other high-quality products to a diverse customer base. Team members work in a hands-on environment where quality, safety, and customer satisfaction are central to daily…
Added 21 mins ago
310T / 310J Licensed Truck & Coach Diesel Mechanic/Technician
Ryder System, Inc.
Teeswater, ON
Full-time
Other support duties as required to support operations. These could include but are not limited to Service Island support.
Added 21 mins ago
Sr Manager, Compensation - Technology & Operations
BMO
Toronto, ON
Full-time
…business/group and leadership engagements to execute BMO’s strategy and support the business/group strategy. Supports/defines the strategic direction, governance design, program design and…
Added 21 mins ago
Fulfillment Center Equipment Operator
Cozey
Mont-Royal, QC
Internship
…We value data, learning, and adaptability, ensuring that our operations are as dynamic as the market we operate in. We believe in providing a platform where ideas are heard, respected, and…
Added 21 mins ago
Senior Director, Airport Assessments and Services
ACI World - Airports Council International
Montreal, QC
Full-time
Develop new products, assessments, and advisory services related to airport and airside operations and the related business cases.
Added 21 mins ago
Bilingual Claims Technical Specialist
Wawanesa Insurance
Montreal, QC
Other
…for providing advanced claims expertise, coaching, quality support, and technical leadership across Auto Claims…
Added 22 mins ago
Overnight Maintenance
McDonald's
Winnipeg, MB
We are seeking a dependable and hardworking individual to join our team as a Maintenance Crew Member. This role is essential in keeping our kitchen and work areas clean, safe, and fully…
Added 22 mins ago
Cast Member - Seasonal
Cineplex
Thunder Bay, ON · SC Thunder Bay
Part-time
We use AI-assisted tools to help us review applications and support parts of the recruitment process. However, every application is reviewed by our HR team, and all hiring decisions are…
Added 22 mins ago
Regional Associate
CIBC
Vancouver, BC
Full-time
As a member of CIBC Wood Gundy, you will be responsible for building and growing Wood Gundy client portfolios through dedicated relationship management, trusted investment advice and…
Added 22 mins ago
Security Guard Hiring Event (Multiple Vacancies)
Securitas Canada
Toronto, ON
Full-time
A member of our recruitment team will review your application and contact qualified candidates to discuss current opportunities.
Added 22 mins ago
Senior Digital Product Owner
BMO
Toronto, ON · BMOPLACE
Full-time
As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our…
Added 22 mins ago
Senior Digital Product Owner, Open Banking - Business Banking
BMO
Toronto, ON · BMOPLACE
Full-time
As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our…
Added 22 mins ago
CNC Operator (Machine Shop) Intermediate - Afternoon Shift
S&C Electric Company
Toronto, ON · Etobicoke, ON
Full-time
As an S&C Electric Canada team member, you’ll work on tasks and projects that have real-world impact. You’ll help transform the grid for resilient and reliable power worldwide. S&C has a…
Added 22 mins ago
CNC Operator (Job Shop) - Intermediate - Day Shift
S&C Electric Company
Toronto, ON · Etobicoke, ON
Full-time
As an S&C Electric Canada team member, you’ll work on tasks and projects that have real-world impact. You’ll help transform the grid for resilient and reliable power worldwide. S&C has a…

AME Group

Office Coordinator

Vancouver, BC, Canada

Pay: $55,000 to $68,000 CAD / year
Job type: Full-time
Apply by: Nov 1, 2026
Experience: Typically, 2+ years of experience in office administration, office coordination, workplace coordination, executive support, or a similar role.
Posting language: English
Posted: Oct 2, 2026

Apply About employer

Applications open in a new tab.

Original job description

Position Details

We are looking for an Office Coordinator to join our Vancouver office. In this role, you will provide front-desk, administrative, and workplace support services to ensure the Vancouver office operates efficiently and maintains a professional, organized, and welcoming environment for team members, clients, and visitors. The role coordinates routine office administration, workplace resources, and office services, working independently within established processes and in close collaboration with the Vancouver Office Manager.

The AME Consulting Group is an employee-owned organization that provides our employees with opportunities to build their legacy with exciting career possibilities and growth. We specialize in sustainable and environmentally responsible design, with projects across a diverse range of sectors. With a resolve for a better tomorrow, we have cultivated an environment where learning and mentoring thrives. We are looking for someone who is motivated, talented, and a committed team member to join us.

Key Responsibilities

Front Desk & Office Administration

Serve as the primary contact for reception and general office inquiries, welcoming visitors and directing them to the appropriate team members.
Answer and direct phone calls, coordinate courier services, and manage incoming and outgoing mail.
Coordinate meeting room bookings, room setup, and meeting support requirements.
Maintain office records, contact lists, reception procedures, and relevant team member information, handling personal information with discretion.
Provide document preparation, data entry, filing, and other administrative support related to Vancouver office operations.
Support Vancouver onboarding and offboarding activities in coordination with People & Culture and IT, including access cards, workstation readiness, office orientation, and equipment return coordination.

Office Operations

Maintain a tidy, organized, and professional office environment, including reception, meeting rooms, kitchens, and shared spaces.
Maintain office and kitchen supplies, monitor inventory levels, and coordinate replenishment as required.
Coordinate routine interactions with office vendors and service providers, submit building and maintenance requests through property management systems, and follow up on outstanding issues.
Liaise with IT regarding office equipment, meeting room technology, and workplace support requirements.
Collaborate with the Office Manager to support office operations and workplace needs.

Health and Safety

Serve as the Vancouver office contact for Health & Safety activities, coordinate assigned actions, and report workplace hazards or concerns through the appropriate channels.
Act as the designated Fire Warden, completing required training and supporting emergency preparedness, evacuation drills, and the safe evacuation of team members and visitors.
Maintain emergency supplies, information, and workplace postings as required.

Office Events and Team Member Experience

Assist with planning and delivering Vancouver office events, including anniversary celebrations, winter and summer parties, and other team engagement activities.
Coordinate event logistics, vendor communications, invitations, registrations, catering, and on-site support.
Coordinate Lunch & Learn sessions and other internal meetings and events for the Vancouver office.
Support local recognition activities, including welcome and birthday initiatives.

Key Skills

Strong organizational, problem-solving, and attention-to-detail skills.
Excellent written and verbal communication skills.
Strong customer service skills and a commitment to providing a positive experience for team members, clients, and visitors.
Ability to manage multiple priorities, meet deadlines, and adapt to changing demands.
Ability to work independently within established processes while collaborating effectively with others.
Demonstrated discretion, professionalism, and ability to maintain confidentiality.
Ability to identify issues, exercise sound judgment, and escalate non-routine matters appropriately.
Strong follow-through and commitment to completing assigned tasks.

Qualifications and Experience

Diploma or certificate in Business Administration, Office Administration, or a related field is preferred.
Typically, 2+ years of experience in office administration, office coordination, workplace coordination, executive support, or a similar role.
Experience coordinating meetings, events, and administrative processes.
Experience supporting multiple teams, service areas, and competing priorities in a professional office environment.
Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, Teams, and SharePoint.

We Offer:

Competitive pay
Vacation starting at 3 weeks
Comprehensive health and dental benefits
Flexible work options
Employee & Family Assistance Program (EFAP)
RRSP matching
Potential shareholder opportunity

How to Apply:

Please use the Apply button to submit your application using our Career Portal.

At AME, we are committed to the principles of employment equity in all our offices, and we welcome applications from all qualified individuals. We consider all qualified candidates regardless of gender, ethnicity, country of birth, political or religious affiliation, health status, or any other status protected by law.

We thank all those that apply but only those applicants invited for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

Provide reception, administrative, and workplace support to keep the Vancouver office organized, welcoming, and operating efficiently. Coordinate office services, supplies, onboarding and offboarding support, health and safety activities, emergency preparedness, and local events.

Requirements

A diploma or certificate in Business Administration, Office Administration, or a related field is preferred, along with typically 2 or more years of relevant office or workplace coordination experience. Candidates should have experience coordinating meetings, events, and administrative processes, be proficient with Microsoft 365, and demonstrate strong organization, communication, customer service, discretion, and follow-through.

Skills

Organization
Problem-Solving
Attention To Detail
Written Communication
Verbal Communication
Customer Service
Time Management
Adaptability
Independent Work
Collaboration
Discretion
Confidentiality
Sound Judgment
Task Follow-Through
Event Coordination
Microsoft 365

Benefits

Competitive Pay
Vacation Starting At 3 Weeks
Comprehensive Health And Dental Benefits
Flexible Work Options
Employee And Family Assistance Program
RRSP Matching
Potential Shareholder Opportunity

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Office Coordination
Reception
Front Desk
Administrative Support
Workplace Coordination
Meeting Coordination
Event Planning
Vendor Coordination
Courier Services
Mail Management
Document Preparation
Data Entry
Filing
Onboarding
Offboarding
People And Culture
IT Support
Office Supplies
Property Management Systems
Health And Safety
Fire Warden
Emergency Preparedness
Microsoft 365
Outlook
Word
Excel
Teams
SharePoint
Engineering Services

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