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Added 5 mins ago
Replenishing Associate
Veterinary Purchasing Co. Ltd.
St. Marys, ON
Full-time
Under the general direction of the Stock/Receiving Coordinator and the Receiving & Inventory Supervisor, the Replenishing Associate is responsible for the efficient movement of received…
Added 19 mins ago
Practice Consultant, EHS - Abbotsford
Fraser Health Authority
Abbotsford, BC
$46.6 to $58.18 CAD / hour
Full-time
Provides consultation to staff and managers on the day-to-day operation and delivery of the Environmental Health program.
Added 19 mins ago
#2026-HL23 - House Lead (POSITION IS LOCATED IN ELIE, MB
Life's Journey Inc.
Winnipeg, MB
Full-time
…Workers, Residential Assistant Coordinators, the Residential Coordinator and Program Manager. In addition to the Residential Care Team, the House Lead is also responsible to ensure positive…
Added 20 mins ago
Maintenance Technician, Instrumentation
Cenovus Energy
Lloydminster, SK
Full-time
Reporting to the Sr. Coordinator, Planned Maintenance, the Maintenance Technician, Instrumentation will support the Lloydminster Thermal Assets. The successful candidate will be responsible…
Added 34 mins ago
Coordinator, Strategic Initiatives
University of Calgary
Calgary, AB
Full-time
The Signature Learning Experience Office in the Office of the Provost & Vice-President (Academic) is currently seeking a Full-time Regular Coordinator.
Added 47 mins ago
EarlyON Worker #26-71
North Eastern Ontario Family and Children's Services (NEOFACS)
Timmins, ON
$27.29 to $31.64 CAD / hour
Part-time
…youths, families and caregivers participating in the EarlyON program. Programs will be provided in-person and virtually, as required. The EarlyON Worker will promote the services of the…
Added 49 mins ago
HACCP/ SQF Coordinator-PREM- Milton
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Milton, ON
Full-time
The HACCP & SQF Coordinator is responsible for developing, implementing, and maintaining food safety and quality systems in compliance with HACCP principles, Good Manufacturing Practices…
Added 49 mins ago
Guest Experience Coordinator
Dilawri Group of Companies
Vancouver, BC
Part-time
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Added 49 mins ago
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Williams Lake, BC
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Added 49 mins ago
Administrative Coordinator
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Richmond, BC
Full-time
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Added 50 mins ago
Sales Operations Coordinator
Fastco
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As a Sales Operations Coordinator, reporting to the Senior Business Analyst, you'll play a key role within the Marketing team, serving as the primary liaison between Marketing, Sales, and…
Added 50 mins ago
Customs Coordinator
The Erb Group
Mississauga, ON
The Customs Coordinator is responsible for creating and updating ACE/ACI manifests for drivers, while also providing ACE/ACI related support to dispatchers.
Added 50 mins ago
Supply Chain Coordinator
Groupe AGF / AGF Group
Kitchener, ON
AGF Rebar is looking for a proactive and detail-oriented Supply Chain Coordinator to join our team! This is a full-time, permanent, on-site position based at our Kitchener office.
Added 50 mins ago
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Accounts Payable Coordinator
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Inside Sales Coordinator
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$45,000 to $55,000 CAD / year
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Added 50 mins ago
Design Coordinator
VINCI Construction Grands Projets Canada
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The Pickering Nuclear Generating Station refurbishment program involves designing and building a new deep-water intake in Lake Ontario to improve the plant's cooling system. This will…
Added 1 hour ago
Operations Centre Coordinator - Casual on Call
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Vancouver, BC
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Reporting to the Supervisor, Operations, the Operations Centre Coordinator, will be responsible for providing scheduling and customer service to our Security Officers and to our valued…
Added 1 hour ago
REGISTERED NURSE (RN), COORDINATOR, EMERGENCY
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In accordance with the established mission, vision, values, and strategic priorities of Northern Health, the Program Leader practices in accordance with the standards of professional…
Added 1 hour ago
Care Coordinator
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Full-time
As a Care Coordinator, you will assess and determine patient care needs and eligibility, provide access and referrals to community services, and engage with patients, caregivers and other…
Added 1 hour ago
Senior Project Coordinator
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…you! Our Port Hope location is looking for a Senior Project Coordinator to play a key role in planning and executing multi-year remediation and restoration projects. Apply…
Added 1 hour ago
Clinical Education & IPAC Coordinators
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Full-time
Reporting to the Regional Director/Manager, LTC, the Clinical Education & IPAC Coordinator, LTC works collaboratively with Regional Operations Teams and Shannex’s Clinical Services Team,…
Added 1 hour ago
Technical Marketing & Training Coordinator
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Contract
As our Marketing & Training Coordinator, you will plan, develop, and design technical training material related to BeautiTone Paint & Home Products. You will work with various departments…
Added 1 hour ago
Employment Support Assistant (Permanent)
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Full-time
Under the direction of the Principal and the Coordinator of Special Education and Student Services, the Employment Support Assistant provides support in the students alternate and…
Added 1 hour ago
Athletics Facility Coordinator - SSE - FT Support
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This role is part of the Athletics and Recreation team, which is a program within the Student Success & Engagement (SSE) department. SSE is a service-oriented portfolio with a mission to…

AME Group

Office Coordinator

Vancouver, BC, Canada

Pay: $55,000 to $68,000 CAD / year
Job type: Full-time
Apply by: Nov 1, 2026
Experience: Typically, 2+ years of experience in office administration, office coordination, workplace coordination, executive support, or a similar role.
Posting language: English
Posted: Oct 2, 2026

Apply About employer

Applications open in a new tab.

Original job description

Position Details

We are looking for an Office Coordinator to join our Vancouver office. In this role, you will provide front-desk, administrative, and workplace support services to ensure the Vancouver office operates efficiently and maintains a professional, organized, and welcoming environment for team members, clients, and visitors. The role coordinates routine office administration, workplace resources, and office services, working independently within established processes and in close collaboration with the Vancouver Office Manager.

The AME Consulting Group is an employee-owned organization that provides our employees with opportunities to build their legacy with exciting career possibilities and growth. We specialize in sustainable and environmentally responsible design, with projects across a diverse range of sectors. With a resolve for a better tomorrow, we have cultivated an environment where learning and mentoring thrives. We are looking for someone who is motivated, talented, and a committed team member to join us.

Key Responsibilities

Front Desk & Office Administration

Serve as the primary contact for reception and general office inquiries, welcoming visitors and directing them to the appropriate team members.
Answer and direct phone calls, coordinate courier services, and manage incoming and outgoing mail.
Coordinate meeting room bookings, room setup, and meeting support requirements.
Maintain office records, contact lists, reception procedures, and relevant team member information, handling personal information with discretion.
Provide document preparation, data entry, filing, and other administrative support related to Vancouver office operations.
Support Vancouver onboarding and offboarding activities in coordination with People & Culture and IT, including access cards, workstation readiness, office orientation, and equipment return coordination.

Office Operations

Maintain a tidy, organized, and professional office environment, including reception, meeting rooms, kitchens, and shared spaces.
Maintain office and kitchen supplies, monitor inventory levels, and coordinate replenishment as required.
Coordinate routine interactions with office vendors and service providers, submit building and maintenance requests through property management systems, and follow up on outstanding issues.
Liaise with IT regarding office equipment, meeting room technology, and workplace support requirements.
Collaborate with the Office Manager to support office operations and workplace needs.

Health and Safety

Serve as the Vancouver office contact for Health & Safety activities, coordinate assigned actions, and report workplace hazards or concerns through the appropriate channels.
Act as the designated Fire Warden, completing required training and supporting emergency preparedness, evacuation drills, and the safe evacuation of team members and visitors.
Maintain emergency supplies, information, and workplace postings as required.

Office Events and Team Member Experience

Assist with planning and delivering Vancouver office events, including anniversary celebrations, winter and summer parties, and other team engagement activities.
Coordinate event logistics, vendor communications, invitations, registrations, catering, and on-site support.
Coordinate Lunch & Learn sessions and other internal meetings and events for the Vancouver office.
Support local recognition activities, including welcome and birthday initiatives.

Key Skills

Strong organizational, problem-solving, and attention-to-detail skills.
Excellent written and verbal communication skills.
Strong customer service skills and a commitment to providing a positive experience for team members, clients, and visitors.
Ability to manage multiple priorities, meet deadlines, and adapt to changing demands.
Ability to work independently within established processes while collaborating effectively with others.
Demonstrated discretion, professionalism, and ability to maintain confidentiality.
Ability to identify issues, exercise sound judgment, and escalate non-routine matters appropriately.
Strong follow-through and commitment to completing assigned tasks.

Qualifications and Experience

Diploma or certificate in Business Administration, Office Administration, or a related field is preferred.
Typically, 2+ years of experience in office administration, office coordination, workplace coordination, executive support, or a similar role.
Experience coordinating meetings, events, and administrative processes.
Experience supporting multiple teams, service areas, and competing priorities in a professional office environment.
Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, Teams, and SharePoint.

We Offer:

Competitive pay
Vacation starting at 3 weeks
Comprehensive health and dental benefits
Flexible work options
Employee & Family Assistance Program (EFAP)
RRSP matching
Potential shareholder opportunity

How to Apply:

Please use the Apply button to submit your application using our Career Portal.

At AME, we are committed to the principles of employment equity in all our offices, and we welcome applications from all qualified individuals. We consider all qualified candidates regardless of gender, ethnicity, country of birth, political or religious affiliation, health status, or any other status protected by law.

We thank all those that apply but only those applicants invited for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

Provide reception, administrative, and workplace support to keep the Vancouver office organized, welcoming, and operating efficiently. Coordinate office services, supplies, onboarding and offboarding support, health and safety activities, emergency preparedness, and local events.

Requirements

A diploma or certificate in Business Administration, Office Administration, or a related field is preferred, along with typically 2 or more years of relevant office or workplace coordination experience. Candidates should have experience coordinating meetings, events, and administrative processes, be proficient with Microsoft 365, and demonstrate strong organization, communication, customer service, discretion, and follow-through.

Skills

Organization
Problem-Solving
Attention To Detail
Written Communication
Verbal Communication
Customer Service
Time Management
Adaptability
Independent Work
Collaboration
Discretion
Confidentiality
Sound Judgment
Task Follow-Through
Event Coordination
Microsoft 365

Benefits

Competitive Pay
Vacation Starting At 3 Weeks
Comprehensive Health And Dental Benefits
Flexible Work Options
Employee And Family Assistance Program
RRSP Matching
Potential Shareholder Opportunity

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Office Coordination
Reception
Front Desk
Administrative Support
Workplace Coordination
Meeting Coordination
Event Planning
Vendor Coordination
Courier Services
Mail Management
Document Preparation
Data Entry
Filing
Onboarding
Offboarding
People And Culture
IT Support
Office Supplies
Property Management Systems
Health And Safety
Fire Warden
Emergency Preparedness
Microsoft 365
Outlook
Word
Excel
Teams
SharePoint
Engineering Services

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