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Added 6 mins ago
LP
Curriculum & Transfer Specialist
Lethbridge Polytechnic
Lethbridge, AB
- Full-time
Reporting to the Manager, Admissions, Curriculum & Transfer, the Curriculum & Transfer Specialist is an integral member of the Registrar’s Office (RO) team. This role requires strong…
Added 6 mins ago
MJ
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- Full-time
Advance Your Skills: Access ongoing professional development, advanced education, and a tuition loan program.
Added 6 mins ago
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Manufacturing Job Site
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…equipment. May require some direction or guidance from the Service…
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Sr. Marketing Manager (18 month contract)
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Calgary, AB
- Full-time
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Health, dental, and employee assistance program benefits
Added 6 mins ago
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Added 36 mins ago
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Added 36 mins ago
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American Iron & Metal (AIM)

Administrative Assistant

Levis, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Oct 30, 2026
Posting language: English
Posted: Oct 2, 2026

Original job description

Company Description

American Iron & Metal (AIM) is a family-owned company and a recognized global leader in the metal recycling industry, with more than 135 sites and 4,000 employees worldwide. We have continued to thrive over the past eight decades thanks to the dedication of our employees and the continued trust and support of our customers.

Be part of the AIM team, a growing team with an entrepreneurial spirit that has evolved over the years to become a successful and multi-faceted company with business divisions that include metal recycling, decommissioning and demolition, auto parts sales and recycling, welded assembly manufacturing, construction waste recycling, and the production of customized industrial and mining products.

We are proud to do good things for the environment to help create a greener and more sustainable future for everyone.

It’s simple; we do it right. We aim for excellence.

What we offer:

Competitive salary, vacation, benefits, and RRSP matching program
AIM’s annual tuition scholarship program of up to $8,500 per eligible dependent
The tools and support needed to succeed in your career and professional development
A dynamic and rewarding work environment that is also a lot of fun!

Job Description

We are currently looking for a motivated Administrative Assistant to join our team at our Lévis, Quebec site. This is a daytime, on-site position from Monday to Friday.

Reporting to the general manager, the administrative assistant plays a key role in supporting the General Manager in both their responsibilities as General Manager and Commercial Director, particularly with purchasing-related activities.

What you'll be responsible for:

Draft emails to clients and review client agreements.
Work closely with the Account Manager in Québec.
Answer incoming calls for the Lévis office and route calls to the appropriate departments.
Schedule client appointments and follow up with clients as needed.
Generate data analysis reports.
Manage the manager's email inbox.
Forward marketing emails to the appropriate buyer.
Track employee payroll and vacation requests under the manager's supervision.
Enter data to produce reports.
Provide support to internal and external clients.
Handle administrative follow-up for employees on the manager's team.
Manage uniforms, personal protective equipment (PPE), and office supply orders.
Coordinate logistics for corporate suite events.
Follow up on invoices for specific projects.
Perform other related duties as assigned.

Qualifications

To join our team:

Have relevant experience in an administrative assistant, executive support, or similar role;
Are proficient with computer applications, including Microsoft Office and OpenERP;
Have excellent verbal and written communication skills;
Are able to manage multiple priorities simultaneously with accuracy and attention to detail;
Have a strong customer service mindset and collaborate effectively with a variety of stakeholders;
Demonstrate discretion and are able to handle confidential information;
Are self-motivated, resourceful, and take initiative;
Are bilingual in English and French, both written and spoken.

Additional Information

American Iron & Metal Company and its subsidiaries are equal opportunity employers. The masculine form is used solely to simplify the text. Only candidates selected for an interview will be contacted.

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More about this job

Responsibilities

Support the General Manager and Commercial Director with administrative and purchasing-related activities, including client communications, scheduling, reporting, inbox management, and employee follow-up. Coordinate office supplies, uniforms and PPE, event logistics, and project invoice follow-up while providing support to internal and external clients.

Requirements

Relevant experience in an administrative assistant, executive support, or similar role is required, along with proficiency in Microsoft Office and OpenERP. Candidates should have strong written and verbal communication skills, attention to detail, customer service and collaboration abilities, discretion, initiative, and spoken and written fluency in English and French.

Skills

Administrative Support
Executive Support
Microsoft Office
OpenERP
Written Communication
Verbal Communication
Data Analysis
Report Generation
Customer Service
Scheduling
Payroll Tracking
Invoice Follow-Up
Purchasing Support
Confidentiality
Multitasking

Benefits

Competitive Salary
Vacation
Benefits
RRSP Matching Program
Tuition Scholarship Program

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Executive Support
Purchasing
Microsoft Office
OpenERP
Client Agreements
Client Communications
Account Management
Call Routing
Appointment Scheduling
Data Analysis
Report Generation
Email Management
Payroll Tracking
Vacation Requests
Personal Protective Equipment
Office Supplies
Event Logistics
Invoice Follow-Up
Customer Service
Confidential Information
Bilingual English And French
Metal Recycling
Environmental Sustainability

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