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Added 16 mins ago
AH
Health Care Aide
Alberta Health Services
Vermilion, AB
- Part-time
…safety. The Health Care Aide provides direct client care and support in accordance with ALA policies, professional standards, and the Health Care Aide Competency Profile. Responsibilities…
Added 16 mins ago
AH
Supply Coordinator
Alberta Health Services
AB · Edmonton, AB
- Part-time
Qualified supply and inventory management professional with extensive experience in healthcare procurement, inventory control, and shipping and receiving operations. Proficient in Microsoft…
Added 16 mins ago
GE
Hospitality F&B Assistant Manager
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
We are looking for a dynamic team player with high energy, creativity, professional manner and strong work ethic to join our experienced Food & Beverage team! The successful candidate must…
Added 16 mins ago
AH
Trainer - Provincial Training Specialist
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
…exercised by the Provincial Training Specialist in the offering of professional opinions to the Protective Services Operations. Professional opinions and expertise are also given to AHS key…
Added 16 mins ago
GE
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Calgary, AB
- Full-time
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Added 16 mins ago
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Added 16 mins ago
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Stage Bar Server
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Calgary, AB
- Full-time
Under the direction of the Outlets Manager and Outlet Supervisor, the Server is responsible for providing professional, efficient, and attentive food and beverage service to guests in…
Added 1 hour ago
H
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HDR
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- Full-time
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Added 1 hour ago
LC
Associate Faculty - Clinical Nursing
Lambton College
Sarnia, ON
- Part-time
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Added 1 hour ago
CO
Director, Health, Safety, & Organizational Resilience
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Saint John, NB
- Full-time
…necessary for sustainable adoption of new policies, practices, systems, and…
Added 1 hour ago
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Human Resources Generalist
City of Saint John
Saint John, NB
- Full-time
The Human Resources Generalist also provides cross-functional support and backup coverage for other Human Resources roles as required, helping to maintain continuity of service during…
Added 1 hour ago
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Family Practitioner/General Practitioner
Health Match BC
Burnaby, BC
- Part-time
Physicians have different professional priorities, family commitments and career plans.
Added 2 hours ago
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Controller
AeroVect
Remote, Canada
- $250,000 to $300,000 CAD / year
- Full-time
- Remote
Improve the accounting and planning systems, including ERP selection or implementation as needed. Use automation and AI tools to reduce manual work while maintaining reliable review…
Added 2 hours ago
A
Sous Chef - Full Time
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Vancouver, BC
- Full-time
Our Culture is strongly rooted in diversity, inclusion, professional growth and development - over 60% of promotions are from within. We are committed to empowering ambitious individuals to…
Added 2 hours ago
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Abbotsford, BC
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Added 2 hours ago
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Family Practitioner/General Practitioner
Health Match BC
Abbotsford, BC
- Full-time
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Added 2 hours ago
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Family Practitioner/General Practitioner
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Abbotsford, BC
- Full-time
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Added 2 hours ago
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Family Practitioner/General Practitioner
Health Match BC
Abbotsford, BC
- Full-time
Our goal is to demonstrate how we support physicians in leading healthier, happier, and more connected lives. We offer robust support systems and foster an environment where medical…
Added 2 hours ago
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Commercial HVAC Service Technician
Captiveaire - Region 114 Western PA
Rivière-Saint-Jean, QC
- Full-time
Nation’s leading manufacturer of commercial kitchen ventilation systems, and now offering a complete solution of fans, heaters, ductwork and HVAC equipment. Our primary purpose is to…
Added 2 hours ago
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Marketing Communications Coordinator
The Clarice Smith Performing Arts Center
Montreal, QC · Urban agglomeration of Montreal, QC
- Full-time
…Performing Arts. The MCC provides marketing communications support to the unit Director and serves as the main point of contact for unit faculty as well as programming leads; and supervises…
Added 2 hours ago
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Crestline
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Added 2 hours ago
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Pharmacy Assistant, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Ottawa, ON
- Full-time
Assist in prescription preparation to company's standards and professional services
Added 2 hours ago
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Pharmacist, Hourly Part Time Day
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Nanaimo, BC
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…health care providers, practice to full scope in providing professional services, dispensing medication, and assisting in the maintenance of the…

Amica Senior Lifestyles

Business Office Coordinator

Hamilton, ON, Canada
Dundas, ON, Canada

Expected Salary Range: $55,000 - $69,000 · Full-time

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Job details

Pay: Expected Salary Range: $55,000 - $69,000
Job type: Full-time
Apply by: Nov 15, 2026
Posting language: English
Posted: Oct 16, 2026

Original job description

Job Description

BUSINESS OFFICE COORDINATOR

Amica Dundas

Temporary Full- Time ( 6-month)

Amica embraces pay-for-performance compensation philosophy and offers a competitive total compensation package designed to reward performance.

Expected Salary Range: $55,000 - $69,000

Maximum Bonus Potential: 5% of base pay, that rewards exceptional performance.

Benefits: Comprehensive health, dental, and vision coverage, retirement plan contributions, disability,and employee wellness programs.

Vacation: Generous annual vacation entitlement, aligned with company policy.

Compensation is determined based on skills, experience, and qualifications. Candidates whose experience surpasses the expectations for this role may be eligible for compensation above the advertised range.

Established in 1996, Amica Senior Lifestyles operates over 30 senior living residences in British Columbia and Ontario, while continuing to grow in select markets. We offer Independent Living (IL), Assisted Living (AL) and Memory Care (MC) lifestyle options, along with Long Term Care (LTC) in BC. We combine expert care with unparalleled premium hospitality and amenities for a personalized senior living experience.

At Amica, our values are at the heart of all we do. We are privileged to spend our days enriching the lives of seniors, their families and each other. We celebrate diverse perspectives, lived experiences, and we are committed to fostering an inclusive environment where everyone feels they belong.

We welcome applicants from all backgrounds, including those of all religions, ethnicities, people of diverse sexual and gender identities and expressions, Black, Indigenous, Racialized People, and Persons with Disabilities.

Become part of a team where you can make a real impact in the lives of others each and every day.

Job Summary

The Office Manager is responsible for the efficient and effective operation of the business office at the residence. This role provides comprehensive administrative, accounting, payroll, and people-support services while acting as a key liaison between residents, families, team members, and the Support Office. The Office Manager ensures financial accuracy, regulatory compliance, confidentiality, and a welcoming front-of-house experience, while supporting a culture of service excellence aligned with Amica’s values.

Key Responsibilities

Administrative & Office Operations

Maintain confidential financial, resident, and team member records in accordance with privacy legislation and company policy.
Manage office workflows, filing systems, and internal documentation.
Complete and submit required documentation for government agencies and industry partners as directed by the General Manager.
Maintain office supply inventory and order supplies from approved vendors.
Prepare Rental Agreements and ensure all documentation received for move-ins
Prepare internal reports and correspondence for the General Manager as required.

Accounting & Payroll

Manage accounts payable and receivable, including resident billings and invoice processing.
Manage Bank Deposits
Liaise with residents and families regarding financial matters, providing clear explanations and timely follow-up.
Process payroll accurately and on time, including rate changes, status changes, and employee records.
Maintain accurate records of team member schedules, sick time, and attendance in collaboration with the local leaders.
Submit all required payroll and benefits documentation to the Support Office and external agencies (e.g., Service Canada, benefits providers).

Team Member Support & Leadership

Support recruitment, onboarding, and orientation of new team members with local leaders.
Ensure all Team Member files are complete, renewals are received in timely manner
Ensure Annual Training completed
Identify training and development needs to support team engagement and growth.

Communication & Leadership Support

Keep the General Manager informed of issues, risks, or unusual matters, recommending solutions when appropriate.
Build effective working relationships with residents, families, team members, and external partners.
Perform all duties in accordance with Amica policies, procedures, and values.

Health, Safety & Compliance

Ensure a safe, healthy, and compliant work environment.
Adhere to all applicable health and safety legislation, policies, and procedures.
Promote safe work practices for self and others.

Other Duties

Perform other related duties as assigned, consistent with the scope of the role.

Qualifications

Experience

Experience in an administrative, office management, or bookkeeping role

Knowledge & Technical Skills

General office procedures, practices, and equipment
Proficiency with Microsoft Office (Word, Excel, Outlook)
Payroll and electronic billing systems
Filing and records management systems
Understanding of relevant legislation, including employment standards, privacy, and health & safety
Familiarity with senior living operations considered an asset

Competencies, Skills & Abilities

Strong administrative, bookkeeping, and payroll skills
Ability to motivate a diverse team
Excellent verbal, written, and interpersonal communication skills
Strong organizational and time management abilities
Ability to handle sensitive and confidential information with discretion
Sound judgement and problem-solving skills
Ability to resolve issues calmly and professionally
Resident-focused mindset with a high standard of service excellence

Personal Suitability

Genuine passion for serving seniors
Professional, approachable, and responsive
Trustworthy and dependable
Takes initiative and demonstrates commitment to excellence
Resident-centred and values-driven

Preferred Qualifications

Experience with Yardi or similar electronic billing systems

#Leaders-Hiring-Amica

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More about this job

Responsibilities

Manage the residence business office, including administrative records, accounts payable and receivable, resident billing, bank deposits, and accurate payroll processing. Support recruitment, onboarding, training, and communication with residents, families, team members, and external partners while maintaining confidentiality and regulatory compliance.

Requirements

The role requires experience in administration, office management, or bookkeeping, along with knowledge of office procedures, Microsoft Office, payroll, electronic billing, and records management. Strong organizational, communication, interpersonal, and problem-solving skills are required; senior living experience and Yardi or similar billing-system experience are assets.

Skills

Office Administration
Bookkeeping
Payroll Processing
Accounts Payable
Accounts Receivable
Resident Billing
Microsoft Office
Records Management
Confidentiality
Recruitment Support
Onboarding
Team Member Training
Communication
Organization
Problem-Solving
Customer Service

Benefits

Health Coverage
Dental Coverage
Vision Coverage
Retirement Plan Contributions
Disability Benefits
Employee Wellness Programs
Annual Vacation

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Office
Word
Excel
Outlook
Payroll
Electronic Billing Systems
Yardi
Accounts Payable
Accounts Receivable
Resident Billing
Bank Deposits
Bookkeeping
Office Management
Records Management
Privacy Legislation
Employment Standards
Health And Safety
Senior Living
Independent Living
Assisted Living
Memory Care
Long-Term Care
Recruitment
Onboarding
Team Member Training
Rental Agreements
Confidentiality
Regulatory Compliance

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