Office & administration jobs in Canada

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Added 13 days ago
MD
Office Receptionist - Student Worker Clerical
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Part-time
Work Shift/Work Hours: Day Shift
Added 13 days ago
WF
Constituency Assistant
Working for a Member of Parliament / Travailler pour un(e) député(e)
Terrace, BC
- $48,000 to $53,000 CAD / year
- Full-time
The office of Ellis Ross, Member of Parliament for Skeena – Bulkley Valley is currently seeking a qualified candidate to fill the Constituency Assistant position.
Added 13 days ago
OC
Office Manager
Options Consulting Solutions
Toronto, ON
- $75,000 to $130,000 CAD / year
- Full-time
A small, fast-paced and highly confidential Family Office is making its first dedicated hire. The Office Manager will handle bookkeeping, portfolio administration and general office…
Added 13 days ago
TH
Clinic Clerical Assistant (Temporary Full Time) -Q CIAC Hip/Knee
Trillium Health Partners
ON · ON, Canada
- Full-time
…management; patient administrative services, ensures the clerical administration and operation of the patient services department/group of clinics; and performs other duties consistent with…
Added 13 days ago
R
Executive Assistant
RBC
Montreal, QC
- Full-time
Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software
Added 13 days ago
Casual Receptionist - Westpointe Retirement
Claridge Homes
Ottawa, ON
Secretarial skills and experience with office procedures required;
Added 13 days ago
A
Human Resources Administrator
Amico
Mississauga, ON
- Full-time
The HR Administrator is responsible for supporting the day-to-day administration of Human Resources programs, employee records, compliance activities, and security clearance processes. This…
Added 13 days ago
WM
Office Administrator
Waste Management, Inc. (WM)
Brampton, ON
- Full-time
Accordingly, successful candidates must have, or be willing to obtain, a REAL ID or TSA‑approved alternative
Added 13 days ago
CB
Procurement Manager
Cerelia Bakery Canada LP
Mississauga, ON
- $115,000 to $125,000 CAD / year
- Full-time
Proficiency with ERP systems and Microsoft Office applications, with the ability to manage cross-functional projects.
Added 13 days ago
HS
Property Administrator
Hove Street Properties
Toronto, ON
- Full-time
This person will be based in our Toronto Yorkdale office.
Added 13 days ago
School Administrative Assistant - Yarmouth Cons. Mem High (YCMHS) - PT-Perm (3.5hrs) 2026 (93032)
Nova Scotia Regional Centres for Education & CSAP
Yarmouth Indian Reserve No. 33, NS · Yarmouth, NS
Drafts routine letters and memos to school staff, parents, central office administration;
Added 13 days ago
MD
Data Analyst - Management Analyst 3
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Work Shift/Work Hours: Day Shift
Added 13 days ago
MP
Human Resources/Office Administrator (Spanish speaking)
Mastronardi Produce
Delta, BC
- Full-time
Fresh4Sunset, Mastronardi’s Greenhouse partner located in Delta, BC is currently seeking an HR/Office Administrator to join our team. The Human Resources/Office Administrator (“the…
Added 13 days ago
Administrative Assistant, SASS
Cape Breton University
Sydney Indian Reserve No. 28A, NS · Sydney, NS
…including academic timetable development, enrollment and course administration, waitlist and field placement coordination, faculty advising scheduling, admissions and practicum support, and…
Added 13 days ago
SG
Purchaser - MH
S3 Group Ltd.
Medicine Hat, AB
- Full-time
Added 13 days ago
TS
Senior Commercial Property Manager
TalentSphere Staffing Solutions
Waterloo, ON
- Full-time
Added 13 days ago
OG
Bilingual Receptionist / Administrative Agent / Réceptionniste / Agent(e) Administratif(ve) Bilingue
Ottawa Gatineau Imaging
Gatineau, QC
- Other
We are currently seeking a Bilingual Receptionist / Administrative Agent (English/French required) to join our growing team
Added 13 days ago
EB
Personal Brand Specialist & Executive Assistant
ECG Brands
Ottawa, ON
- Full-time
Assist with front-desk coverage and general office administration when required.
Added 14 days ago
Executive Assistant
Kraken Robotics Inc.
Dartmouth, NS
Post secondary diploma in a business administration or related field
Added 14 days ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 14 days ago
SS
Administrative Coordinator
Summit Search Group
Winnipeg, MB
- Full-time
Added 14 days ago
A
Interim Office Manager
AccorHotel
Jasper, AB
- Full-time
Previous experience in office management, executive assistance, business administration or a related coordination role, preferably within hospitality.
Added 14 days ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 14 days ago
Office Administrative Assistant
HealthCareersInSask.ca
Meadow Lake, SK
Department: Community Health Services Administration
Added 14 days ago
W
Home Modification Contract Specialist
WCB-Alberta
AB · Edmonton - Millard Health
- Full-time
The successful candidate must reside in Alberta and be able to work in person from our Edmonton Millard Health office as required

Amico

Human Resources Administrator

5900 Explorer Drive, Mississauga, ON, L4W 5L2, Canada

Full-time

Apply on iaefup.fa.ocs.oraclecloud.com About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Oct 27, 2026

Original job description

The HR Administrator is responsible for supporting the day-to-day administration of Human Resources programs, employee records, compliance activities, and security clearance processes. This role ensures employee documentation is maintained accurately and confidentially while supporting regulatory, client, and organizational requirements. The successful candidate is highly organized, detail-oriented, and capable of managing sensitive information with professionalism and discretion.

Responsibilities

Support day-to-day HR operations, including recruitment, pre-onboarding, onboarding, and offboarding.
Ensuring compliance with HR-related requirements for government-funded and defense-related work (e.g., Controlled Goods Program, security clearance processes, reporting obligations).
Serve as a point of contact for employee inquiries regarding policies, procedures, and collective agreements.
Assist in maintaining employee records and HR reporting.
Administer background checks (criminal record checks, reference checks, employment verification)
Coordinate provincial or federal clearance processes (e.g., police checks, site-specific clearances, client-required screenings)
Liaise with external agencies and vendors (e.g., screening providers, police services, government portals)
Monitor clearance status and communicate updates to hiring managers and employees
Ensure compliance with privacy legislation and data protection standards
Maintain a secure tracking system for clearance renewals and expirations
Escalate clearance delays or compliance risks to HR leadership
Audit employee files for completeness and accuracy
Track probationary periods and milestone check-ins
Support internal and external audits related to employee documentation
Other duties and tasks as required

Qualifications

Post-secondary education in Human Resources, Business Administration, or a related field.
Proven experience working in a unionized environment.
Strong knowledge of HR policies, labor law, and collective agreements.
Excellent communication, problem-solving, and organizational skills.
Proficiency with HRIS systems and Microsoft Office Suite.
CHRP/CHRL designation or working towards certification is an asset.

Employment Type: Permanent Full Time

Vacancy Status: A current vacancy exists for this position.

Artificial Intelligence: Amico does not use AI to screen, assess, or select applicants for this role.

Come Build Your Career at Amico

Amico delivers complex and impactful infrastructure projects that help communities grow, move and thrive. From highways and bridges to transit and residential and commercial environments, our work strengthens Ontario’s communities and helps build a more connected future.

As a Canadian-owned and operated construction company, Amico brings together expertise in general contracting, civil engineering and road building to deliver projects of significant scale and complexity. Through careful planning, innovative thinking and disciplined execution, we work alongside our clients and partners to create infrastructure that will serve communities for generations.

At Amico, our people are at the heart of our success. As one of Canada’s Best Managed Companies, we are proud to be recognized for the strength of our leadership, culture and commitment to continuous improvement. We foster a collaborative, inclusive and performance-driven environment where employees are empowered to contribute their expertise, take on meaningful challenges and continue developing their careers.

Amico fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply, including women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity. We also recognize that experience and potential are not always reflected by a checklist. If you are excited about this opportunity but do not meet every listed requirement, we encourage you to apply as your skills, perspective and experience may make you a strong fit for this role or another opportunity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. By implementing the requirements of the ACA and its applicable regulations, we will provide appropriate accommodation upon request throughout the interview and hiring process. If you require accommodation, please contact Lujain.safadi@amico.build, and we will work with you to support your individual needs.

We thank all applicants for their interest. However, only those selected for an interview will be contacted.

Strictly no third party resumes accepted.

Apply on iaefup.fa.ocs.oraclecloud.com About employer

More about this job

Responsibilities

The HR Administrator supports daily HR operations, including recruitment, onboarding, and offboarding processes. They are also responsible for ensuring compliance with security clearance requirements and maintaining accurate employee documentation.

Requirements

Candidates must have post-secondary education in Human Resources or a related field and experience working in a unionized environment. Proficiency in HRIS systems and strong knowledge of labor laws and collective agreements are required.

Skills

Human Resources Administration
Compliance
Security Clearance
Employee Records Management
Recruitment
Onboarding
Offboarding
Background Checks
HRIS
Microsoft Office Suite
Labor Law
Collective Agreements
Data Protection
Auditing
Communication
Problem-solving

Visa sponsorship

Not detected in the job text

Hiring contact

Lujain Safadi

Hiring contact email

Lujain.safadi@amico.build

Keywords

Human Resources
Administration
Compliance
Security Clearance
Controlled Goods Program
Recruitment
Onboarding
Offboarding
Background Checks
HRIS
Microsoft Office
Labor Law
Collective Agreements
Privacy Legislation
Data Protection
Auditing
Construction
Infrastructure
CHRP
CHRL

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Office & administration jobs in Canada

Office Receptionist - Student Worker Clerical

Constituency Assistant

Office Manager

Clinic Clerical Assistant (Temporary Full Time) -Q CIAC Hip/Knee

Executive Assistant

Casual Receptionist - Westpointe Retirement