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Added 9 mins ago
BC
Site Manager - Infrastructure and Site Services (Permanent)
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Victoria, BC
- Full-time
Site Manager, Infrastructure & Site Services (Permanent)
Added 9 mins ago
A
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- Full-time
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Added 10 mins ago
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Added 25 mins ago
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Added 39 mins ago
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Added 39 mins ago
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AMS

Coordinator - Recruitment Administration

Montreal, QC, Canada

For this role, the initial expected remuneration is CAD 45,600 - 60,000 , plus applicable benefits. · Full-time

Apply About employer

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Job details

Pay: For this role, the initial expected remuneration is CAD 45,600 - 60,000 , plus applicable benefits.
Job type: Full-time
Apply by: Dec 3, 2026
Education: Bachelor’s degree
Posting language: English · French
Posted: Nov 3, 2026

Original job description

English section of this bilingual listing.

About Us:

Global, inclusive and innovative - welcome to AMS, where talent connects across cultures and backgrounds to shape the future of work.

We work with leading organisations to design and deliver talent strategies that bring together people, process, data and technology, helping millions of people find meaningful work every year. Our diverse, connected community collaborates to create results for clients and opportunities for our people to learn, grow and make an impact.

At AMS, we look for people who bring more than experience, and we welcome different perspectives and ways of thinking.

https://www.weareams.com/

At AMS, we focus on skills, potential, and the ability to grow. We are looking for a Coordinator- Recruitment administration who brings strong capability in program coordination and administration and is motivated to contribute to real, measurable results.

Provide administrative and project support to the Program Manager for training and events initiatives.
Manage calendars, scheduling, and coordination of meetings, training sessions, and event activities.
Support speaker management, including scheduling, communications, logistics, and event-day coordination.
Maintain and manage training rosters, attendance records, and program documentation.
Track and monitor event and training budgets, ensuring accurate reporting and expense management.
Assist with budget planning, forecasting, and reconciliation for training programs and events.
Coordinate and support the delivery of training events and programs throughout the summer.
Assist with end-to-end event planning, including venue coordination, logistics, communications, and stakeholder engagement.
Partner with internal teams and external vendors to ensure successful event execution.
Support the onboarding, coordination, and training of program coordinators and event staff.
Provide operational support across multiple business functions and special projects as required.
Prepare reports, presentations, and program updates for leadership and stakeholders.
Ensure a positive participant experience through effective communication and organization.
Excellent administrative and organizational skills with strong attention to detail.
Strong business communication skills, both written and verbal.
Ability to manage multiple priorities, deadlines, and stakeholders in a fast-paced environment.
Experience coordinating meetings, events, training sessions, or business programs.
Comfortable working in a professional corporate environment and collaborating with cross-functional teams.
Demonstrated ability to maintain confidentiality and handle sensitive information professionally.
Strong proficiency in Microsoft Office 365

Skills & Requirement

Baccalauréat ou diplôme universitaire requis.

At AMS, we come from every walk of life - and that’s what makes us unique. Our culture is open, inclusive and built on trust. We empower our people with the flexibility and autonomy to work in ways that bring out their best. We offer career opportunities in every direction you want to explore.

We offer

Growth and development focused on your strengths
A team that values being Passionate, Bold, and Authentic
Supportive communities such as our Employee Resource Groups (ERGs)
Volunteer day - you get one additional paid day off each year to volunteer for a cause that matters to you
We are committed to pay transparency and fairness. For this role, the initial expected remuneration is CAD 45,600 - 60,000 , plus applicable benefits.

This range is specific to the advertised locations and may not be applicable to other locations.

Canada Supplemental Medical/Dental/Vision, Life, Disability, RRSP/DPSP, Paid Holidays/Vacation/Sick Time, Paid Parental Leave, Performance Bonus

Our statement

We’re committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email Talent@weareams.com or make a member of our Talent Acquisition team aware at any time.

If you’re ready to bring your skills and curiosity, click Apply and let’s explore what we can achieve together!

Read the full bilingual original

About Us:

Global, inclusive and innovative - welcome to AMS, where talent connects across cultures and backgrounds to shape the future of work.

At AMS, we look for people who bring more than experience, and we welcome different perspectives and ways of thinking.

https://www.weareams.com/

Mondiale, inclusive et innovante, AMS est un chef de file en acquisition et gestion des talents, où les personnes, les cultures et les perspectives se rencontrent pour façonner l’avenir du travail.

Nous collaborons avec des organisations de premier plan afin de concevoir et de mettre en œuvre des stratégies de talents intégrant les personnes, les processus, les données et la technologie. Chaque année, nous aidons des millions de personnes à accéder à des occasions de carrière enrichissantes.

Notre communauté diversifiée et interconnectée travaille en partenariat pour créer de la valeur pour nos clients tout en offrant à nos employés des occasions d’apprentissage, de perfectionnement et d’avancement professionnel.

Chez AMS, nous recherchons des personnes qui apportent bien plus que leur expérience. Nous valorisons la diversité des points de vue, des parcours et des façons de penser, car nous croyons que l’innovation naît de l’inclusion.

Pour en savoir davantage sur AMS, visitez : https://www.weareams.com/.

The Role

Your next opportunity shouldn’t depend on your last job title but on your skills.

Votre prochaine occasion de carrière ne devrait pas dépendre de votre dernier titre d’emploi, mais plutôt de vos compétences.

Chez AMS, nous valorisons les compétences, le potentiel et la capacité d’évoluer. Nous sommes à la recherche d’un(e) coordonnateur(trice) en administration du recrutement possédant de solides aptitudes en coordination de programmes et en administration, ainsi qu’une réelle motivation à contribuer à des résultats concrets et mesurables.

Si vous aimez évoluer dans un environnement dynamique, collaborer avec diverses parties prenantes et soutenir des processus de recrutement de grande qualité, nous vous invitons à découvrir cette opportunité et à faire progresser votre carrière avec AMS.

Key Accountabilities

Provide administrative and project support to the Program Manager for training and events initiatives.
Manage calendars, scheduling, and coordination of meetings, training sessions, and event activities.
Support speaker management, including scheduling, communications, logistics, and event-day coordination.
Maintain and manage training rosters, attendance records, and program documentation.
Track and monitor event and training budgets, ensuring accurate reporting and expense management.
Assist with budget planning, forecasting, and reconciliation for training programs and events.
Coordinate and support the delivery of training events and programs throughout the summer.
Assist with end-to-end event planning, including venue coordination, logistics, communications, and stakeholder engagement.
Partner with internal teams and external vendors to ensure successful event execution.
Support the onboarding, coordination, and training of program coordinators and event staff.
Provide operational support across multiple business functions and special projects as required.
Prepare reports, presentations, and program updates for leadership and stakeholders.
Ensure a positive participant experience through effective communication and organization.

Key Accountabilities:

Fournir un soutien administratif et de gestion de projets au gestionnaire de programme pour les initiatives de formation et les événements.
Gérer les calendriers, la planification et la coordination des réunions, des séances de formation et des activités liées aux événements.
Soutenir la gestion des conférenciers, notamment la planification, les communications, la logistique et la coordination le jour de l’événement.
Maintenir à jour les listes de participants, les registres de présence et la documentation des programmes de formation.
Assurer le suivi des budgets de formation et d’événements, en veillant à l’exactitude des rapports et à la gestion des dépenses.
Participer à la planification budgétaire, aux prévisions et aux conciliations financières liées aux programmes de formation et aux événements.
Coordonner et soutenir la mise en œuvre des programmes et événements de formation tout au long de la période estivale.
Contribuer à la planification complète des événements, y compris la coordination des lieux, la logistique, les communications et la mobilisation des parties prenantes.
Collaborer avec les équipes internes et les fournisseurs externes afin d’assurer la réussite des événements.
Soutenir l’intégration, la coordination et la formation des coordonnateurs de programme et du personnel événementiel.
Fournir un soutien opérationnel à diverses fonctions de l’entreprise ainsi qu’aux projets spéciaux, au besoin.
Préparer des rapports, des présentations et des mises à jour destinés aux dirigeants et aux parties prenantes.
Assurer une expérience positive aux participants grâce à une communication efficace et à une excellente organisation

Skills & Requirements

Bachelor's degree (college/university degree required).
Excellent administrative and organizational skills with strong attention to detail.
Strong business communication skills, both written and verbal.
Ability to manage multiple priorities, deadlines, and stakeholders in a fast-paced environment.
Experience coordinating meetings, events, training sessions, or business programs.
Comfortable working in a professional corporate environment and collaborating with cross-functional teams.
Demonstrated ability to maintain confidentiality and handle sensitive information professionally.
Strong proficiency in Microsoft Office 365

Skills & Requirement

Baccalauréat ou diplôme universitaire requis.
Excellentes compétences administratives et organisationnelles, avec un grand souci du détail.
Solides habiletés en communication d’affaires, tant à l’oral qu’à l’écrit.
Capacité à gérer plusieurs priorités, échéances et parties prenantes dans un environnement dynamique et en évolution rapide.
Expérience en coordination de réunions, d’événements, de formations ou de programmes d’affaires.
Aisance à évoluer dans un environnement corporatif professionnel et à collaborer avec des équipes multidisciplinaires.
Capacité démontrée à traiter des renseignements confidentiels avec discrétion et professionnalisme.
Excellente maîtrise de la suite Microsoft 365 (Outlook, Word, Excel, PowerPoint et Teams).

Why AMS?

We offer

Growth and development focused on your strengths
A team that values being Passionate, Bold, and Authentic
Supportive communities such as our Employee Resource Groups (ERGs)
Volunteer day - you get one additional paid day off each year to volunteer for a cause that matters to you
We are committed to pay transparency and fairness. For this role, the initial expected remuneration is CAD 45,600 - 60,000 , plus applicable benefits.

This range is specific to the advertised locations and may not be applicable to other locations.

Canada Supplemental Medical/Dental/Vision, Life, Disability, RRSP/DPSP, Paid Holidays/Vacation/Sick Time, Paid Parental Leave, Performance Bonus

Our statement

If you require any accommodations or have any accessibility needs, please reach out via email Talent@weareams.com or make a member of our Talent Acquisition team aware at any time.

If you’re ready to bring your skills and curiosity, click Apply and let’s explore what we can achieve together!

Apply About employer

More about this job

Responsibilities

Provide administrative and project support for training programs and events, including scheduling, speaker and vendor coordination, participant records, and event logistics. Track budgets and expenses, prepare reports and presentations, support program staff, and help ensure a positive participant experience.

Requirements

A bachelor's degree or university degree is required, along with strong administrative, organizational, and written and verbal communication skills. Candidates should have experience coordinating meetings, events, training, or business programs; be able to manage competing priorities and confidential information; and be proficient in Microsoft Office 365.

Skills

Program Coordination
Administrative Support
Event Planning
Training Coordination
Calendar Management
Scheduling
Budget Tracking
Budget Forecasting
Expense Reconciliation
Stakeholder Management
Vendor Coordination
Business Communication
Organization
Attention to Detail
Confidentiality
Microsoft Office 365

Benefits

Supplemental Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance
Disability Insurance
RRSP/DPSP
Paid Holidays
Paid Vacation
Paid Sick Time
Paid Parental Leave
Performance Bonus
One Additional Paid Volunteer Day
Employee Resource Groups
Growth and Development Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Recruitment Administration
Program Coordination
Administrative Support
Project Support
Training Programs
Event Planning
Calendar Management
Meeting Coordination
Speaker Management
Training Rosters
Attendance Records
Program Documentation
Budget Tracking
Budget Planning
Forecasting
Expense Management
Budget Reconciliation
Venue Coordination
Event Logistics
Stakeholder Engagement
Vendor Coordination
Staff Onboarding
Operational Support
Reports
Presentations
Confidential Information
Microsoft Office 365
Outlook
Word
Excel

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