Administrative Assistant

Please send your resume at mounika.karnati@amyantek.com if you are interested in this 06 months (11/16/2026 to 04/30/2027) contract role. Please feel free to forward if you are not interested. This is with Govt of Alberta.

Administrative Assistant - Junior (GOAPRDJP00001044)

Work Status: On-Site

Work Location: 10020 - 100 Street, Edmonton, Alberta

Education and Experience

• High school diploma and minimum two years of administrative experience

Must Have: Education

• High School Diploma/GED.

Must Have: Work Experience

• 2 years experience editing documents in Adobe Acrobat Pro, or similar PDF editing software
• 2 years experience in records and document management, with a strong understanding of the records life cycle for both physical and electronic formats within information systems
• 2 years experience proofing and formatting word documents in a work setting.
• 2 years experience using Microsoft Outlook for email messaging, task and calendar tracking, and other relevant, efficient features.

Nice to Have: Education

• Relevant post-secondary education in the area of office administration. Acceptable education includes degrees, diplomas and certificates

Nice to Have: Work Experience

• 2 years experience with and knowledge of financial transactions ensuring the accuracy and reliability of financial data, and using Microsoft Excel.
• 2 years experience with Records Management/Document Management using Sharepoint 2
• 2 years experience working in an environment where the work is delivered through a ticket or email.
• 2 years relevant experience in a role similar to this. Experience must be applicable to this role.

Description:

Duties will include the following but are not limited to:

• Use ARTS to assign, track and process Action Requests according to Ministry requirements
• Monitor and maintain grant-related Action Requests in the ARTS system
• Respond to inquiries by directing questions to the appropriate area based on a thorough understanding of the contacts and resources available
• Compose written responses according to general instructions
• Prepare all invoices for review and approval of Expenditure Officer
• Process invoices using 1GX
• Maintain accurate physical and electronic records of all invoices/claims
• Organize/maintain branch files by creating records using current records management systems
• Coordinate master file system to reflect proper record keeping in accordance with the Alberta Government standards and expectations.
• Proofing and formatting word documents.
• Record tracking in Excel.
• Create documents and memos as required.
• Copy, scan, fax, file and perform records management of physical and digital documents.
• Organize events, coordinate meetings and book rooms as required.
• Answer phone calls and emails.

Knowledge

• Knowledge of government and department administrative policies, processes, and standards (e.g., ministry style guides, processes related to ARs, financial timelines, records management, hosting policies)
• Knowledge of the business priorities of the branch to apply to decision-making and prioritization of activities
• Knowledge of the branch programs and services
• Awareness of legislation governing Access to Information Act (ATIA) and Personal Information Protection Act (POPA) and how it applies to branch information
• Awareness of diverse stakeholder network connected to the branch and current key issues
• Advance knowledge of the software tools and automated systems and applications used to carry out responsibilities (i.e. Microsoft Office (Word and Excel); Adobe; relevant web / internet applications, records management)

Skills and Abilities

• Skilled in coordinating and prioritizing large volumes of work within short timelines
• Interpersonal and communication skills, including ability to communicate with other staff members, clients, and stakeholders, and to supervise the administrative team
• Written communication skills to prepare correspondence, presentations, etc. for a range of audiences and follow up on correspondence as necessary
• Organization skills to prioritize and monitor multiple ongoing tasks
• Time management skills, including ability to prioritize multiple functions effectively
• Accurate keyboarding and document formatting skills
• Basic research skills to compile information for projects
• Ability to make decisions independently while considering the consequences and impact on the Executive Director and branch
• Ability to work independently within general instruction; take initiative and follow through with tasks
• Keen attention to detail.

Working Hours/location:

This is a Onsite role.

Standard Hours of work are 8:15 to 4:30 with a 1 hr lunch break Alberta time, Monday through Friday excluding holidays observed by the province.

Location: 10020 - 100 Street, Edmonton, Alberta

The expectation will be for the resource to work from the office 5 days a Week

Anticipated Interviews dates

Interviews are estimated to be held between Oct 30- Nov 4.

Scoring Methodology:

• Financial/Pricing: 10%
• Resource Qualifications: 30%
• Interview Process: 60%

SUBMISSION MUST INCLUDE:

• RESUME
• TO PROCEED TO THE NEXT STAGE, YOUR RESUME MUST CLEARLY DESCRIBE ALL REQUIRED EXPERIENCE WITHIN THE CONTEXT OF THE SPECIFIC JOB OR PROJECT WHERE IT WAS GAINED. SIMPLY COPYING THE QUALIFICATION WITHOUT THIS EXPLANATION WILL NOT BE SUFFICIENT.
• EACH JOB/PROJECT MUST CONTAIN THE TERM OF THE JOB/PROJECT IN THE FORMAT MMM/YYYY to MMM/YYYY.
• THREE REFERENCES, FOR WHOM SIMILAR WORK HAS BEEN PERFORMED, MUST BE PROVIDED. THE MOST RECENT REFERENCE SHOULD BE LISTED FIRST. REFERENCE CHECKS MAY OR MAY NOT BE COMPLETED TO ASSIST WITH SCORING THE PROPOSED RESOURCE.