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Added 3 mins ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
Added 3 mins ago
RH
Executive Assistant
RE/MAX Hallmark Realty Group
Ottawa, ON · Nepean, ON
- Full-time
Role Description The Executive Assistant role is a full-time, on-site position based in Nepean, ON. The Executive Assistant will provide high-level administrative support to senior…
Added 3 mins ago
BH
Administrative Assistant
Baptist Housing Seniors Living
Maple Ridge, BC
- Part-time
…experience life well in supportive communities. As an Administrative Assistant at Maple Towers in Maple ridge, you will play a key role in supporting the daily operations of our seniors’…
Added 19 mins ago
SM
HR Assistant
Shambhala Music Festival
Nelson, BC · Salmo, BC
- Full-time
The HR Assistant supports the Human Resources department by assisting with recruitment and hiring, facilitating communication, supervising volunteers, managing post-show administrative…
Added 33 mins ago
SD
Executive Assistant to the Secretary Treasurer - Communications Specialist
School District 67 (Okanagan Skaha)
Penticton, BC
- $75,858 to $94,822 CAD / year
- Full-time
The Board of Education invites applications for the position of Executive Assistant to the Secretary- Treasurer/Communications Specialist for Okanagan Skaha School District. Duties will…
Added 33 mins ago
S
Program Assistant, Program/Department Std
Sanya’k̓ula
Vancouver, BC
- Full-time
The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is…
Added 33 mins ago
M
Salesforce Solution Lead
McKesson
Mississauga, ON
- Full-time
Added 34 mins ago
Assistant Director, Accessibility Services
University of Toronto
Toronto, ON
The Assistant Director implements projects related to improving the effectiveness of the accommodations process for students with disabilities and improves the effectiveness of the service…
Added 49 mins ago
SL
Executive Assistant
Smythe LLP
Vancouver, BC
- Full-time
Smythe LLP (Smythe) is looking for an organized and proactive Executive Assistant to support our Assurance Practice Group Leader in Downtown Vancouver.
Added 1 hour ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
Added 1 hour ago
BC
Program Assistant, Full-time Programs
British Columbia Institute of Technology
North Vancouver, BC
- $56,241 to $60,872 CAD / year
- Full-time
- Contract
BCIT’s School of Transportation is seeking a temporary, full time (1.0 FTE) Program Assistant. This role provides administrative and support services, records and information management and…
Added 1 hour ago
DT
Part-Time Assistant Manager
Dollar Tree Stores
Yorkton, SK
- Part-time
We’re seeking an Assistant Store Manager to join our team to help with store operations, customer service and team development. Duties include, but are not limited to, the following:
Added 1 hour ago
LW
Sales & Events Assistant
Lume Women + Health
Toronto, ON
- Full-time
…looking for an organized, warm, and resourceful Sales & Events Assistant to support our founders and sales team as we bring Lume to more of Canada's leading employers and the women who work…
Added 1 hour ago
M
Director, SAP Finance Transformation & Enterprise Solutions
McKesson
Mississauga, ON
- Full-time
…Gmail or Hotmail. Note that McKesson does rely on a virtual assistant (Gia) for certain recruiting-related communications with…
Added 1 hour ago
BU
Marker-Grader MATH 1P67 Winter D3-3
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
…assigned; whether it is due to substantive content, or to written communications, including spelling, punctuation, grammar, and overall structure and organization of the…
Added 1 hour ago
BU
Marker-Grader MATH 1P97 Winter D3-3
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
…assigned; whether it is due to substantive content, or to written communications, including spelling, punctuation, grammar, and overall structure and organization of the…
Added 1 hour ago
BU
Marker-Grader STAT 1P98 Winter D3-2
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
…assigned; whether it is due to substantive content, or to written communications, including spelling, punctuation, grammar, and overall structure and organization of the…
Added 1 hour ago
BU
Marker-Grader STAT 1P99 Winter D3-3
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
…assigned; whether it is due to substantive content, or to written communications, including spelling, punctuation, grammar, and overall structure and organization of the…
Added 1 hour ago
Executive Assistant to the Chair
University of Toronto
Toronto, ON
Under the general direction of the Chair, Graduate Chair and the Chief Administrative Officer, the Executive Assistant to the Chair provides high-level administrative support to the Chair…
Added 1 hour ago
AY
Global Operations Coordinator
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Toronto, ON
- Full-time
This role is ideal for an experienced Executive Assistant, Senior Administrative Professional, or Project Coordinator who thrives in a fast-paced environment, enjoys bringing structure to…
Added 1 hour ago
HO
Constituency Assistant
House of Commons (Canada) / Chambre des communes (Canada)
Thompson, MB
- Full-time
The office of the Honourable Rebecca Chartrand, Member of Parliament for Churchill-Keewatinook Aski is currently seeking a qualified candidate to fill the Constituency Assistant position.
Added 2 hours ago
WF
Constituency Assistant
Working for a Member of Parliament / Travailler pour un(e) député(e)
Thompson, MB
- Full-time
The office of the Honourable Rebecca Chartrand, Member of Parliament for Churchill-Keewatinook Aski is currently seeking a qualified candidate to fill the Constituency Assistant position.
Added 2 hours ago
AY
Global Operations Coordinator
Avison Young | Canada
Toronto, ON
- Full-time
This role is ideal for an experienced Executive Assistant, Senior Administrative Professional, or Project Coordinator who thrives in a fast-paced environment, enjoys bringing structure to…
Added 2 hours ago
TH
Executive Assistant to CEO
Talent Harbour
Burnaby, BC
- $75,000 to $100,000 CAD / year
- Full-time
They are seeking a proactive, resourceful, and adaptable Executive Assistant to support the CEO, collaborate with the team, and help drive growth. This high-responsibility role requires…
Added 2 hours ago
M
Technical Delivery Lead
McKesson
Mississauga, ON
- Full-time

Annapolis Valley First Nation

Front Office Administrative Assistant

Cambridge, NS, B0P 1R0, Canada

Employment Type: Permanent Full-Time Location: Cambridge, Nova Scotia Hours: Monday to Thursday, 8:30 a.m. – 4:00 p.m. (30 hours per week) Annual Salary: $40,000 – $45,000, based on qualifications and experience · Full-time

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Job details

Pay: Employment Type: Permanent Full-Time Location: Cambridge, Nova Scotia Hours: Monday to Thursday, 8:30 a.m. – 4:00 p.m. (30 hours per week) Annual Salary: $40,000 – $45,000, based on qualifications and experience
Job type: Full-time
Working hours: 30 hours per week
Posting language: English
Posted: Oct 28, 2026

Original job description

Jijiktukwej L’nue’kati (formerly Annapolis Valley First Nation)

About the Position

Jijiktukwej L’nue’kati is seeking a friendly, dependable, and highly organized individual to join our team as a Front Office Administrative Assistant.

As the first point of contact for community members, visitors, and callers, the successful candidate will play an important role in creating a welcoming, respectful, and professional environment at the Band Office.

This position provides essential administrative and clerical support to ensure the efficient day-to-day operations of the office. The ideal candidate will possess strong communication and organizational skills, demonstrate initiative, maintain confidentiality, and be comfortable managing multiple responsibilities in a busy office environment.

Key Responsibilities

Reception & Front Office Administration

Greet community members, visitors, and staff in a friendly, courteous, and professional manner.
Answer incoming telephone calls, respond to general inquiries, and direct calls to the appropriate departments.
Maintain an organized, welcoming, and professional reception area.
Perform general administrative duties, including filing, photocopying, scanning, data entry, document preparation, and transcription.
Receive, sort, distribute, and prepare incoming and outgoing mail and courier packages.
Maintain confidentiality when handling sensitive information and ensure compliance with organizational policies and procedures.
Monitor visitor access and assist in maintaining office security.
Maintain accurate records, filing systems, and administrative documentation.

Office Coordination & Support

Monitor and maintain office, kitchen, and coffee supplies, ensuring adequate inventory.
Order office supplies and coordinate purchases as required.
Organize and submit receipts and purchasing documentation to the Finance Department.
Ensure the office lobby, kitchen, and shared spaces remain tidy, organized, and welcoming.
Coordinate maintenance requests and report issues involving office equipment or facilities.
Maintain office key records, monitor key distribution, and ensure key boxes are organized and secure.
Assist with travel arrangements, including booking transportation and accommodations for management as required.
Coordinate food orders, refreshments, and other arrangements for meetings, staff events, and office functions.
Provide general administrative assistance to management and other departments as needed.

Communications & Community Engagement

Create and update posters, newsletters, notices, and informational materials for community programs and events.
Assist with updating office signage, community announcements, and bulletin boards.
Post approved community events, workshops, training opportunities, employment postings, and other announcements on Jijiktukwej L’nue’kati social media platforms.
Assist with distributing important community information in a timely and professional manner.
Support the coordination and promotion of community events and organizational initiatives.

Qualifications & Essential Skills

Previous experience in an administrative, clerical, reception, or customer service role is preferred.
Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities.
Excellent verbal and written communication skills.
Strong interpersonal skills and a friendly, professional, and approachable manner.
Ability to maintain confidentiality and exercise discretion when handling sensitive information.
Strong attention to detail and accuracy in completing administrative tasks.
Ability to work independently, demonstrate initiative, and contribute positively to a team environment.
Strong time-management and problem-solving abilities.
Dependability, punctuality, and a commitment to providing excellent service to community members.

Additional Skills & Assets

Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
Experience using Canva or similar graphic design platforms to create posters, newsletters, and promotional materials.
Familiarity with social media platforms, particularly Facebook, and experience creating or scheduling organizational posts.
Strong general computer skills, including email communication, internet research, electronic filing, and data entry.
Experience operating standard office equipment, including printers, scanners, photocopiers, and telephone systems.
Experience coordinating meetings, travel arrangements, and office events.
Familiarity with office inventory management and ordering procedures.
Knowledge of Mi'kmaw culture, traditions, and community values.
Previous experience working within a First Nation community or organization.
Ability to communicate in the Mi'kmaw language would be considered an asset.

A combination of relevant education, training, experience, and demonstrated skills will be considered.

We thank all applicants for their interest. Only those selected for an interview will be contacted.

Preference will be given to qualified Indigenous applicants in accordance with applicable Indigenous employment preference provisions under the Canadian Human Rights Act.

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More about this job

Responsibilities

Welcome visitors and callers, manage reception and correspondence, maintain records and office supplies, and provide general administrative support to management and departments. Create and distribute community communications, update social media, and assist with coordinating meetings, travel, and community events.

Requirements

Previous experience in administration, clerical work, reception, or customer service is preferred, along with strong organizational, communication, interpersonal, and time-management skills. Candidates should be dependable, discreet, detail-oriented, and able to work independently and as part of a team; Microsoft Office, Canva, social media, and knowledge of Mi’kmaw culture are assets.

Skills

Reception
Administrative Support
Customer Service
Organization
Verbal Communication
Written Communication
Confidentiality
Attention To Detail
Time Management
Problem Solving
Microsoft Office
Canva
Social Media
Data Entry
Office Inventory Management
Event Coordination

Visa sponsorship

Not detected in the job text

Keywords

Reception
Administrative Support
Clerical Support
Customer Service
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Canva
Facebook
Social Media
Data Entry
Electronic Filing
Document Preparation
Transcription
Mail And Courier Handling
Office Inventory
Supply Ordering
Records Management
Confidentiality
Visitor Access
Office Security
Travel Arrangements
Meeting Coordination
Event Coordination
Community Engagement
Community Communications
Mi’kmaw Culture
First Nation Community
Office Equipment

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