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Added 1 min ago
CT
Retail Advisor - Part Time
Clutch Technologies Inc.
Markham, ON
- Part-time
Welcome customers and create a warm, professional, and personal experience from the moment they arrive
Added 1 min ago
CS
Health and Safety Advisor
Cobalt Safety Consulting
Burlington, ON
- Full-time
…delivering safety training programs. The position requires direct client interaction, contractor coordination, and emergency response capabilities while ensuring adherence to Occupational…
Added 1 min ago
Sales and Marketing Coordinator
Claridge Homes
Ottawa, ON
…employees supporting them in all areas of their personal and professional…
Added 1 min ago
SP
Licensed Practical Nurse
Sherwood Park Primary Care Network
AB
- $28.66 to $37.74 CAD / hour
- Part-time
…experienced and patient-focused Licensed Practical Nurse (LPN) to support the delivery of comprehensive primary healthcare services within a family medicine…
Added 1 min ago
MD
IT Business Manager - State Prog Admin Manager Prin
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…inclusion, and invests in employees by providing benefits, support resources, and training and development…
Added 1 min ago
MD
Public Information Officer - Communications Specialist 3
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Bargaining Unit/Union: 214 - Minnesota Association of Professional Employees (MAPE)
Added 1 min ago
MD
Project Manager - State Prog Admin Manager
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…inclusion, and invests in employees by providing benefits, support resources, and training and development…
Added 1 min ago
KM
Services and Solutions Sales Executive - Konica Minolta Business Solutions
Konica Minolta Business Solutions U.S.A., Inc.
Burnaby, BC
- $62,800 to $90,276 CAD / year
- Full-time
…branch subject matter expert relative to the Solutions, and Professional Service strategies of the Konica Minolta Business Solutions - Direct division. The SSE is a dedicated pre-sales…
Added 1 min ago
KM
Services and Solutions Sales Executive - Konica Minolta Business Solutions
Konica Minolta Business Solutions U.S.A., Inc.
AB · Edmonton, AB
- Full-time
…branch subject matter expert relative to the Solutions, and Professional Service strategies of the Konica Minolta Business Solutions - Direct division. The SSE is a dedicated pre-sales…
Added 1 min ago
AR
Technical Service Specialist (Paint)
Accu-staff Resource Systems Enterprises LTD
NS · Nova Scotia, Canada
- Full-time
…Industry talent and to help people achieve their personal and professional goals through the growth of their careers. Our core values are the backbone of our business, which is how we guide…
Added 1 min ago
MD
Grants and Contracts Specialist - Grants Specialist 2 (Intermediate)
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE
Added 1 min ago
QM
Sales Manager - Medical Manufacturing
Quantum Management Services Ltd.
Cornwall, ON
- $90,000 to $100,000 CAD / year
- Full-time
…United States. This is a builder's role with real authority, direct access to leadership, and a clear mandate to grow…
Added 1 min ago
WG
Registered Nurse
Wesdome Gold Mines
Wawa, ON
- $111,350 to $144,100 CAD / year
- Full-time
…other and there is a strong sense of camaraderie and mutual support. It is a hands-on, fast paced environment where work feels impactful and you can see the results of your contributions…
Added 15 mins ago
U
Human Resources Generalist
Univeris
Toronto, ON
- Full-time
This position is built for a structured, detail-oriented HR professional who excels in process execution, brings strong bilingual communication skills, and seeks a defined growth path into…
Added 15 mins ago
AG
Media Investment Specialist
Adelphi Group
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- Full-time
…partnership tracking, providing the visibility and insights needed to support effective investment management and partner…
Added 15 mins ago
CS
Full-Time Janitor (4 PM to 12 AM)
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Ottawa, ON · Astoria Senior Apartments
- Full-time
…directing all visitors, answering inquiries in a positive and professional manner, cleaning and sanitization of common…
Added 15 mins ago
CS
Full-Time Janitor (12 AM to 8 AM)
Cogir Senior Living
Ottawa, ON · Astoria Senior Apartments
- Full-time
…directing all visitors, answering inquiries in a positive and professional manner, cleaning and sanitization of common…
Added 15 mins ago
CS
Part-Time Janitor (4 PM to 12 AM)
Cogir Senior Living
Ottawa, ON · Astoria Senior Apartments
- Part-time
…directing all visitors, answering inquiries in a positive and professional manner, cleaning and sanitization of common…
Added 15 mins ago
CS
Part-Time Janitor (12 AM to 8 AM)
Cogir Senior Living
Ottawa, ON · Astoria Senior Apartments
- Part-time
…directing all visitors, answering inquiries in a positive and professional manner, cleaning and sanitization of common…
Added 31 mins ago
NR
Receptionist
Norton Rose Fulbright
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- Full-time
Welcome clients and visitors in a professional and courteous manner, ensuring that conference and meeting spaces remain clean, welcoming, and ready to receive guests.
Added 31 mins ago
GF
Customer Service Representative (Motivator) - Markham McCowan and Bullock
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Greet Potential Members that have appointments or that come into the Club as walk-ins and direct them accordingly.
Added 31 mins ago
BU
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November 18, 2026 at 11:59 PMThis job advertisement is to fill an existing vacancy in the Administrative Professional (Employee Group)
Added 31 mins ago
Postdoctoral Fellow, Next-Generation Smart Battery Management System
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Ottawa, ON
…$83,985. In addition PDFs will be allocated a travel fund to support their…
Added 31 mins ago
Territory Manager - Eastern & Northern Ontario, Maritime and Atlantic Provinces
Ottobock
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Partners with Professional Clinical Services to educate healthcare professionals on Ottobock products.
Added 31 mins ago
E
Director, HR Operational Excellence
Extendicare
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- Full-time
Own the functional direction of the ServiceNow HRSD platform, defining what the platform needs to do to support ESC operations, HR process workflows, and employee self-service.

Annapolis Valley First Nation

Front Office Administrative Assistant

Cambridge, NS, B0P 1R0, Canada

Employment Type: Permanent Full-Time Location: Cambridge, Nova Scotia Hours: Monday to Thursday, 8:30 a.m. – 4:00 p.m. (30 hours per week) Annual Salary: $40,000 – $45,000, based on qualifications and experience · Full-time

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Job details

Pay: Employment Type: Permanent Full-Time Location: Cambridge, Nova Scotia Hours: Monday to Thursday, 8:30 a.m. – 4:00 p.m. (30 hours per week) Annual Salary: $40,000 – $45,000, based on qualifications and experience
Job type: Full-time
Working hours: 30 hours per week
Posting language: English
Posted: Oct 28, 2026

Original job description

Jijiktukwej L’nue’kati (formerly Annapolis Valley First Nation)

About the Position

Jijiktukwej L’nue’kati is seeking a friendly, dependable, and highly organized individual to join our team as a Front Office Administrative Assistant.

As the first point of contact for community members, visitors, and callers, the successful candidate will play an important role in creating a welcoming, respectful, and professional environment at the Band Office.

This position provides essential administrative and clerical support to ensure the efficient day-to-day operations of the office. The ideal candidate will possess strong communication and organizational skills, demonstrate initiative, maintain confidentiality, and be comfortable managing multiple responsibilities in a busy office environment.

Key Responsibilities

Reception & Front Office Administration

Greet community members, visitors, and staff in a friendly, courteous, and professional manner.
Answer incoming telephone calls, respond to general inquiries, and direct calls to the appropriate departments.
Maintain an organized, welcoming, and professional reception area.
Perform general administrative duties, including filing, photocopying, scanning, data entry, document preparation, and transcription.
Receive, sort, distribute, and prepare incoming and outgoing mail and courier packages.
Maintain confidentiality when handling sensitive information and ensure compliance with organizational policies and procedures.
Monitor visitor access and assist in maintaining office security.
Maintain accurate records, filing systems, and administrative documentation.

Office Coordination & Support

Monitor and maintain office, kitchen, and coffee supplies, ensuring adequate inventory.
Order office supplies and coordinate purchases as required.
Organize and submit receipts and purchasing documentation to the Finance Department.
Ensure the office lobby, kitchen, and shared spaces remain tidy, organized, and welcoming.
Coordinate maintenance requests and report issues involving office equipment or facilities.
Maintain office key records, monitor key distribution, and ensure key boxes are organized and secure.
Assist with travel arrangements, including booking transportation and accommodations for management as required.
Coordinate food orders, refreshments, and other arrangements for meetings, staff events, and office functions.
Provide general administrative assistance to management and other departments as needed.

Communications & Community Engagement

Create and update posters, newsletters, notices, and informational materials for community programs and events.
Assist with updating office signage, community announcements, and bulletin boards.
Post approved community events, workshops, training opportunities, employment postings, and other announcements on Jijiktukwej L’nue’kati social media platforms.
Assist with distributing important community information in a timely and professional manner.
Support the coordination and promotion of community events and organizational initiatives.

Qualifications & Essential Skills

Previous experience in an administrative, clerical, reception, or customer service role is preferred.
Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities.
Excellent verbal and written communication skills.
Strong interpersonal skills and a friendly, professional, and approachable manner.
Ability to maintain confidentiality and exercise discretion when handling sensitive information.
Strong attention to detail and accuracy in completing administrative tasks.
Ability to work independently, demonstrate initiative, and contribute positively to a team environment.
Strong time-management and problem-solving abilities.
Dependability, punctuality, and a commitment to providing excellent service to community members.

Additional Skills & Assets

Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
Experience using Canva or similar graphic design platforms to create posters, newsletters, and promotional materials.
Familiarity with social media platforms, particularly Facebook, and experience creating or scheduling organizational posts.
Strong general computer skills, including email communication, internet research, electronic filing, and data entry.
Experience operating standard office equipment, including printers, scanners, photocopiers, and telephone systems.
Experience coordinating meetings, travel arrangements, and office events.
Familiarity with office inventory management and ordering procedures.
Knowledge of Mi'kmaw culture, traditions, and community values.
Previous experience working within a First Nation community or organization.
Ability to communicate in the Mi'kmaw language would be considered an asset.

A combination of relevant education, training, experience, and demonstrated skills will be considered.

We thank all applicants for their interest. Only those selected for an interview will be contacted.

Preference will be given to qualified Indigenous applicants in accordance with applicable Indigenous employment preference provisions under the Canadian Human Rights Act.

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More about this job

Responsibilities

Welcome visitors and callers, manage reception and correspondence, maintain records and office supplies, and provide general administrative support to management and departments. Create and distribute community communications, update social media, and assist with coordinating meetings, travel, and community events.

Requirements

Previous experience in administration, clerical work, reception, or customer service is preferred, along with strong organizational, communication, interpersonal, and time-management skills. Candidates should be dependable, discreet, detail-oriented, and able to work independently and as part of a team; Microsoft Office, Canva, social media, and knowledge of Mi’kmaw culture are assets.

Skills

Reception
Administrative Support
Customer Service
Organization
Verbal Communication
Written Communication
Confidentiality
Attention To Detail
Time Management
Problem Solving
Microsoft Office
Canva
Social Media
Data Entry
Office Inventory Management
Event Coordination

Visa sponsorship

Not detected in the job text

Keywords

Reception
Administrative Support
Clerical Support
Customer Service
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Canva
Facebook
Social Media
Data Entry
Electronic Filing
Document Preparation
Transcription
Mail And Courier Handling
Office Inventory
Supply Ordering
Records Management
Confidentiality
Visitor Access
Office Security
Travel Arrangements
Meeting Coordination
Event Coordination
Community Engagement
Community Communications
Mi’kmaw Culture
First Nation Community
Office Equipment

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