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Added 27 mins ago
FH
Assistant Grounds and Equipment Manager
Fairmont Hotels & Resorts
Lake Louise, AB
- Full-time
The Fairmont Hotel seeks an Assistant Grounds and Equipment Manager to support in overseeing grounds maintenance, landscaping, and equipment management. Responsibilities include supervising…
Added 27 mins ago
Pharmacy Assistant (Training Provided)
CareRx
Oakville, ON
CareRx is looking for a Pharmacy Assistant, L1 to join our Pharmacy team in supporting a group of LTC Homes and Retirement Communities. The Pharmacy Assistant will assist with the…
Added 27 mins ago
Pharmacy Assistant (Training Provided)
CareRx
Oakville, ON
CareRx is looking for a Pharmacy Assistant, L1 to join our Pharmacy team in supporting a group of LTC Homes and Retirement Communities. The Pharmacy Assistant will assist with the…
Added 27 mins ago
Pharmacy Assistant (Training Provided)
CareRx
Oakville, ON
CareRx is looking for a Pharmacy Assistant, L1 to join our Pharmacy team in supporting a group of LTC Homes and Retirement Communities. The Pharmacy Assistant will assist with the…
Added 43 mins ago
BO
Early Childhood Educator Assistant (Internal Posting)
BGC Okanagan
Kelowna, BC
- Part-time
BGC Okanagan is seeking an Early Childhood Educator Assistant to join the Early Years program at our Cameron Park club in Kelowna, BC. If you’re enthusiastic about helping children learn,…
Added 1 hour ago
JF
Restaurant assistant manager
Joe's Food Emporium
Wolfville Ridge, NS
- From $21.95 CAD / hour
- Full-time
- On-site
Negotiate with clients for catering or use of facilities
Added 1 hour ago
1C
Restaurant assistant manager
1st Choice Convenience Store
Steinbach, MB
- From $31.4 CAD / hour
- Full-time
- On-site
Negotiate with clients for catering or use of facilities
Added 1 hour ago
PD
Restaurant assistant manager
Prairie Donair Northtown
Winnipeg, MB
- From $30.2 CAD / hour
- Full-time
- On-site
Negotiate with clients for catering or use of facilities
Added 1 hour ago
SH
Healthcare Assistant
Siksika Health Services
AB
- Part-time
…application of non-prescription lotion or creams, utilizing washroom facilities or changing incontinence products, turning/ambulating or transferring Residents as per Safe Lifting…
Added 2 hours ago
VC
Peer Support Assistant
Vancouver Coastal Health
Richmond, BC
- $29.76 to $31.64 CAD / hour
- Full-time
Come work as a Peer Support Assistant with Vancouver Coastal Health (VCH) on the Assertive Community Treatment Team in Richmond, BC! Apply now to join the team!
Added 2 hours ago
CI
Wind Turbine Technician
Capstone Infrastructure Corporation
Goulais River, ON
- $30 to $38 CAD / hour
- Full-time
…includes approximately 1.1 GW of installed capacity across 36 facilities in…
Added 3 hours ago
Warehouse Specialist
Imperial Brady
Trois-Rivières, QC
Imperial Brady is a leading distributor of foodservice packaging, facilities maintenance supplies, printing papers, and equipment across North America. With a strong and growing presence in…
Added 3 hours ago
Lab Technical Assistant (BCGEU)
LifeLabs
Surrey, BC
As a Lab Technical Assistant, you will be responsible for the preparation, setup, and limited test processing of specimens in the laboratory, and help deliver better health outcomes for…
Added 3 hours ago
BU
Laboratory Supervisor, Engineering
Brock University
St. Catharines, ON · Main Campus (Employees)
- Full-time
…systems. The role will provide support for various lab teaching facilities, including robotics, circuits and instrumentation, programmable logic controllers (PLCs), industrial control…
Added 3 hours ago
RH
Executive Assistant (with Office Operations)
Robert Half
Calgary, AB
- Full-time
We are seeking a highly experienced and discreet Executive Assistant (5+ years) to support a senior executive at a global professional services firm. This role is primarily executive…
Added 4 hours ago
AV
Front Office Administrative Assistant
Annapolis Valley First Nation
Cambridge, NS
- Full-time
Jijiktukwej L’nue’kati is seeking a friendly, dependable, and highly organized individual to join our team as a Front Office Administrative Assistant.
Added 7 hours ago
S
Assistant manager, restaurant
Subway
Parry Sound, ON
- Full-time
Negotiate with clients for catering or use of facilities
Added 7 hours ago
SR
Continuing care assistant
Shannex RLC Limited
Fredericton, NB
- From $26.74 CAD / hour
- Part-time
- On-site
Added 8 hours ago
AH
Occupational Therapist I
Alberta Health Services
Sylvan Lake, AB
- Full-time
…with arenas, curling rink, indoor running track and training facilities, indoor playground and swimming pool with a climbing wall. Downtown boast a lakeshore trail and several unique shops…
Added 10 hours ago
HM
Anatomical Pathology
Health Match BC
Abbotsford, BC
- Full-time
…offers a comfortable west coast climate, extensive recreational facilities, and easy access to fresh water and ocean beaches, US border crossings, hiking, mountain biking, fishing and…
Added 10 hours ago
Manager Portfolio and Building Services
City of Vancouver
Vancouver, BC
Added 11 hours ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 13 hours ago
UO
Stationary Engineer Third Class
University of Waterloo
Waterloo, ON · General Services Complex
- Full-time
…responsibilities and long-term sustainability of the University’s campus, facilities and infrastructure and maximizing opportunities for efficient delivery of campus services and optimal…
Added 13 hours ago
UO
Scrum Master and Project Manager
University of Waterloo
Waterloo, ON
- Full-time
Reporting to the Assistant Director, the Scrum Master and Project Manager role will fulfill a variety of critical responsibilities to promote the development of high performance teams that…
Added 15 hours ago
JH
Assistant District Manager
Jackson Hewitt Tax Service Inc.
Vancouver, BC
- Full-time
…results? Jackson Hewitt is looking for an energetic and motivated Assistant District Manager (ADM) to help lead multiple tax office locations throughout the Greater Charlotte…

Annapolis Valley First Nation

Front Office Administrative Assistant

Cambridge, NS, B0P 1R0, Canada

Employment Type: Permanent Full-Time Location: Cambridge, Nova Scotia Hours: Monday to Thursday, 8:30 a.m. – 4:00 p.m. (30 hours per week) Annual Salary: $40,000 – $45,000, based on qualifications and experience · Full-time

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Job details

Pay: Employment Type: Permanent Full-Time Location: Cambridge, Nova Scotia Hours: Monday to Thursday, 8:30 a.m. – 4:00 p.m. (30 hours per week) Annual Salary: $40,000 – $45,000, based on qualifications and experience
Job type: Full-time
Working hours: 30 hours per week
Posting language: English
Posted: Oct 28, 2026

Original job description

Jijiktukwej L’nue’kati (formerly Annapolis Valley First Nation)

About the Position

Jijiktukwej L’nue’kati is seeking a friendly, dependable, and highly organized individual to join our team as a Front Office Administrative Assistant.

As the first point of contact for community members, visitors, and callers, the successful candidate will play an important role in creating a welcoming, respectful, and professional environment at the Band Office.

This position provides essential administrative and clerical support to ensure the efficient day-to-day operations of the office. The ideal candidate will possess strong communication and organizational skills, demonstrate initiative, maintain confidentiality, and be comfortable managing multiple responsibilities in a busy office environment.

Key Responsibilities

Reception & Front Office Administration

Greet community members, visitors, and staff in a friendly, courteous, and professional manner.
Answer incoming telephone calls, respond to general inquiries, and direct calls to the appropriate departments.
Maintain an organized, welcoming, and professional reception area.
Perform general administrative duties, including filing, photocopying, scanning, data entry, document preparation, and transcription.
Receive, sort, distribute, and prepare incoming and outgoing mail and courier packages.
Maintain confidentiality when handling sensitive information and ensure compliance with organizational policies and procedures.
Monitor visitor access and assist in maintaining office security.
Maintain accurate records, filing systems, and administrative documentation.

Office Coordination & Support

Monitor and maintain office, kitchen, and coffee supplies, ensuring adequate inventory.
Order office supplies and coordinate purchases as required.
Organize and submit receipts and purchasing documentation to the Finance Department.
Ensure the office lobby, kitchen, and shared spaces remain tidy, organized, and welcoming.
Coordinate maintenance requests and report issues involving office equipment or facilities.
Maintain office key records, monitor key distribution, and ensure key boxes are organized and secure.
Assist with travel arrangements, including booking transportation and accommodations for management as required.
Coordinate food orders, refreshments, and other arrangements for meetings, staff events, and office functions.
Provide general administrative assistance to management and other departments as needed.

Communications & Community Engagement

Create and update posters, newsletters, notices, and informational materials for community programs and events.
Assist with updating office signage, community announcements, and bulletin boards.
Post approved community events, workshops, training opportunities, employment postings, and other announcements on Jijiktukwej L’nue’kati social media platforms.
Assist with distributing important community information in a timely and professional manner.
Support the coordination and promotion of community events and organizational initiatives.

Qualifications & Essential Skills

Previous experience in an administrative, clerical, reception, or customer service role is preferred.
Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities.
Excellent verbal and written communication skills.
Strong interpersonal skills and a friendly, professional, and approachable manner.
Ability to maintain confidentiality and exercise discretion when handling sensitive information.
Strong attention to detail and accuracy in completing administrative tasks.
Ability to work independently, demonstrate initiative, and contribute positively to a team environment.
Strong time-management and problem-solving abilities.
Dependability, punctuality, and a commitment to providing excellent service to community members.

Additional Skills & Assets

Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
Experience using Canva or similar graphic design platforms to create posters, newsletters, and promotional materials.
Familiarity with social media platforms, particularly Facebook, and experience creating or scheduling organizational posts.
Strong general computer skills, including email communication, internet research, electronic filing, and data entry.
Experience operating standard office equipment, including printers, scanners, photocopiers, and telephone systems.
Experience coordinating meetings, travel arrangements, and office events.
Familiarity with office inventory management and ordering procedures.
Knowledge of Mi'kmaw culture, traditions, and community values.
Previous experience working within a First Nation community or organization.
Ability to communicate in the Mi'kmaw language would be considered an asset.

A combination of relevant education, training, experience, and demonstrated skills will be considered.

We thank all applicants for their interest. Only those selected for an interview will be contacted.

Preference will be given to qualified Indigenous applicants in accordance with applicable Indigenous employment preference provisions under the Canadian Human Rights Act.

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More about this job

Responsibilities

Welcome visitors and callers, manage reception and correspondence, maintain records and office supplies, and provide general administrative support to management and departments. Create and distribute community communications, update social media, and assist with coordinating meetings, travel, and community events.

Requirements

Previous experience in administration, clerical work, reception, or customer service is preferred, along with strong organizational, communication, interpersonal, and time-management skills. Candidates should be dependable, discreet, detail-oriented, and able to work independently and as part of a team; Microsoft Office, Canva, social media, and knowledge of Mi’kmaw culture are assets.

Skills

Reception
Administrative Support
Customer Service
Organization
Verbal Communication
Written Communication
Confidentiality
Attention To Detail
Time Management
Problem Solving
Microsoft Office
Canva
Social Media
Data Entry
Office Inventory Management
Event Coordination

Visa sponsorship

Not detected in the job text

Keywords

Reception
Administrative Support
Clerical Support
Customer Service
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Canva
Facebook
Social Media
Data Entry
Electronic Filing
Document Preparation
Transcription
Mail And Courier Handling
Office Inventory
Supply Ordering
Records Management
Confidentiality
Visitor Access
Office Security
Travel Arrangements
Meeting Coordination
Event Coordination
Community Engagement
Community Communications
Mi’kmaw Culture
First Nation Community
Office Equipment

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