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…of day-to-day activities, event support and general office administration, financial and related accounting responsibilities. Duties also…

Anova Exploration Corp.

Office Manager

Calgary, AB, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 25, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

The Position

Anova is seeking an Office Manager to run its head office in downtown Calgary. The Office Manager owns how the office works day to day, from reception and the building to vendors, purchasing and office spending. It is a hands-on role in a small, growing head office, with real scope to build better systems.

Responsibilities

Manage day-to-day office operations, including visitors, the main phone line, the general inbox, mail and couriers.
Run reception until we add a receptionist, then hire and supervise them.
Be the day-to-day contact for building management and office vendors, from access and repairs to cleaning and service contracts.
Manage supplies, equipment and furniture, including purchasing, the asset register and office moves.
Track office spending against budget and match office invoices to orders.
Assist with general accounting tasks and accounts payable.
Have each new employee’s workspace, equipment and access ready before their first day.
Organize Board and team meetings and office events.
Maintain corporate records in SharePoint, shared mailboxes and room bookings.
Serve as the office’s fire warden.

Qualifications

Five or more years running an office, with a proven track record as an office manager. Experience from any industry counts.
Experience leading an office project such as a relocation, renovation or fit-out.
Comfort with budgets, purchasing and invoices.
Strong Microsoft 365 skills, including Outlook, Excel, Teams and SharePoint.
Clear writing, sound judgment and discretion with confidential information.
Able to work from the Calgary head office.

About Anova

Anova Exploration Corp. is a privately held, team-controlled oil exploration and production company based in Calgary, Alberta, with operations in southeast Saskatchewan.

Location: Calgary, Alberta. Type: Full-time, permanent. Reports to: President and Chief Executive Officer.

How to Apply

Full posting: https://anovaexploration.com/careers-office-manager

Please send a cover letter and resume to careers@anovaexploration.com with “Office Manager” in the subject line. We thank all applicants for their interest. Only candidates selected for an interview will be contacted. Anova Exploration Corp. is an equal opportunity employer. Applicants must be legally entitled to work in Canada.

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More about this job

Responsibilities

Manage daily office operations, reception, building and vendor relationships, supplies, equipment, purchasing, spending, and basic accounting and accounts payable tasks. Coordinate employee onboarding logistics, meetings, events, corporate records, and office safety, while developing office systems and supervising a receptionist when hired.

Requirements

Candidates must have at least five years of office management experience and experience leading an office project such as a relocation, renovation, or fit-out. They should be comfortable with budgets, purchasing, and invoices; proficient in Microsoft 365, including Outlook, Excel, Teams, and SharePoint; and demonstrate clear writing, sound judgment, and discretion.

Skills

Office Operations
Reception
Vendor Management
Facilities Coordination
Purchasing
Budget Tracking
Invoice Matching
Accounts Payable
Microsoft 365
Outlook
Excel
Teams
SharePoint
Records Management
Meeting and Event Coordination
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Office Management
Office Operations
Reception
Building Management
Vendor Management
Service Contracts
Purchasing
Office Supplies
Equipment Management
Asset Register
Office Relocation
Renovation
Fit-Out
Budget Tracking
Invoice Matching
Accounts Payable
Employee Onboarding
Board Meetings
Event Coordination
Corporate Records
SharePoint
Shared Mailboxes
Room Bookings
Microsoft 365
Outlook
Excel
Teams
Fire Warden
Oil and Gas

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