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Added 7 mins ago
NC
Executive Coordinator
Norfolk County
ON · Simcoe, ON
- Full-time
As the Executive Coordinator, you’ll provide senior-level support to the Chief Administrative Officer and Senior Leadership Team, coordinating key administrative and organizational…
Added 7 mins ago
TO
Engineering Manager
Town of Pelham
Fonthill, ON
- Full-time
Added 7 mins ago
TS
Client Delivery Manager
Turnberry Solutions
Saint-Paul, NB · St.-Paul, NB
- Full-time
We are not looking for someone with a specific professional background. We are looking for someone with the right combination of emotional intelligence, intellectual curiosity, business…
Added 7 mins ago
MR
Account Manager
MoveSmart Rentals
Athens, ON
- $45,000 to $50,000 CAD / year
- Internship
…follow-up, and strong accountability. If you’re organized, fast, and professional under pressure, you’ll do well…
Added 7 mins ago
MR
On-Site Leasing Administrator
MoveSmart Rentals
Kitchener, ON
- $65,000 to $80,000 CAD / year
- Internship
Conduct professional tours of available suites, amenities, and common areas.
Added 7 mins ago
A
Assessment Coordinator
Altis
Richmond, BC
- $23 to $25 CAD / hour
- Contract
Are you a detail-oriented professional who enjoys working with information, navigating multiple systems, and making thoughtful, evidence-based decisions? We're looking for a Assessment…
Added 8 mins ago
TS
Event Planner | Planificateur d'événements
TD SYNNEX Canada ULC
Mississauga, ON
- Full-time
Clear, professional communication skills with the ability to influence and collaborate across teams.
Added 8 mins ago
AC
Représentant Des Comptes Clients/customer Account Representative
Aston Carter
Longueuil, QC
- $32 to $40 CAD / hour
- Contract
…overseeing engine repair services and ensuring a smooth and professional customer…
Added 8 mins ago
AC
Buyer
Aston Carter
Kitchener, ON
- $30.29 CAD / hour
- Contract
Added 22 mins ago
RD
FireSmart Coordinator
Regional District of Kitimat-Stikine
Canada
- Full-time
Attend relevant training sessions, workshops, and professional development opportunities related to FireSmart practices and emergency management.
Added 22 mins ago
CH
Coordinator, Guest Logistics
CMH Heli-Skiing & Summer Adventures
AB · Alberta, Canada
- Full-time
Perform administrative tasks pertaining to guest transfers and exchange day operations.
Added 22 mins ago
NC
Cross Border Administrative Assistant
Numis CPAs Inc.
AB · Edmonton, AB
- Full-time
NUMIS CPAs Inc is looking for a detail oriented and proactive Cross Border Administrative Assistant to support our Cross Border team and Edmonton Office. This role is ideal for someone who…
Added 22 mins ago
IH
Administrative Assistant | IH Quality
Interior Health Authority
Kelowna, BC
- Full-time
Interior Health is hiring a term specific full-time Administrative Assistant to provide confidential administrative support functions to the IH Quality team located at the Community Health…
Added 22 mins ago
CR
Bilingual Part-Time Receptionist (French and English)
COGIR Real Estate
Orleans, ON
- Part-time
Reporting to on site Management, the Receptionist will respond to all incoming calls, greet and direct all visitors, answering inquiries in a positive and professional manner.
Added 22 mins ago
RU
Senior Receptionist & Switchboard
Ricoh USA, Inc.
Quebec, QC
- Full-time
Monitor and ensure the reception area is kept tidy and presents a professional, business‑like image
Added 23 mins ago
SD
Pharmacy Assistant, Hourly Full Time Day Greenlight Requisition
Shoppers Drug Mart
Bishop's Falls, NL
- Full-time
Assist in prescription preparation to company's standards and professional services
Added 23 mins ago
R&
Interchange Assistant Manager
Ruth & Naomi's Mission
Chilliwack, BC
- Full-time
Promote trauma-informed care, harm reduction principles, professional boundaries, and a positive team culture.
Added 37 mins ago
OT
Food Service Supervisor
One Therapy Network
Victoria, BC
- Full-time
…job well done. Our supervisors play a key role in creating professional, well‑run…
Added 37 mins ago
UO
Research Team Lead
University of Victoria
Victoria, BC
- Full-time
…providing strategic coordination, expert guidance, and high quality administrative support across all stages of the research funding lifecycle. Reporting to the Associate Dean, Research &…
Added 37 mins ago
MD
Clinical Supervisor - State Prog Admin Director
Minnesota Direct Care and Treatment
Moose Lake 31A, MB · Moose Lake, MB
- Full-time
…Clinical Supervisor. The Clinical Supervisor provides clinical and administrative supervision to a team of clinical staff. This position requires close, collaborative relationships with a…
Added 37 mins ago
MR
Senior Accounts Payable Specialist
MoveSmart Rentals
BC · Capital, BC
- $27,600 to $32,400 CAD / year
- Full-time
…limited to invoice entry. We need an experienced accounting professional who can take ownership of the accounts payable process, communicate confidently with Canadian vendors and internal…
Added 37 mins ago
SO
Vendor Salary & Benefits Auditor
State of Colorado
Windsor, ON
- Full-time
…collaboration, innovation, and growth for our employees. We maintain a professional and inclusive…
Added 37 mins ago
UO
Undergraduate Advising and Program Assistant
University of Victoria
Victoria, BC
- Full-time
Reporting to the Administrative Officer, this position provides administrative support to the School of Child and Youth Care undergraduate programs, which includes advising and admissions…
Added 37 mins ago
HS
Clinic Services Associate
Hearing Solutions
Markham, ON
- $40,000 to $50,000 CAD / year
- Full-time
Professional and personable individual with the ability to build trust, most often with a senior demographic
Added 37 mins ago
CS
Office Manager
Cogir Senior Living
Kelowna, BC · Sandalwood Retirement Resort
- Full-time
Are you a customer service professional with strong administrative & accounting skills? Do you enjoy a fast-paced environment and meeting deadlines? Are you ready to take your experience to…

AOT Technologies

Administrative Coordinator

Victoria, BC, Canada

Apply About employer

Applications open in a new tab.

Job details

Apply by: Nov 23, 2026
Experience: 2+ years of experience in an administrative, coordination, office management, or executive support role.
Posting language: English
Posted: Nov 2, 2026

Original job description

Do you relish the opportunity to take on a new challenge every week?

Do you enjoy building and improving processes and ensuring that everything runs smoothly?

Do you thrive as the first point of contact for colleagues, clients, and partners?

AOT Technologies is hiring an Administrative Coordinator to provide outstanding admin support to teams and colleagues across the organization. This is a hybrid role based in Victoria, BC.

About AOT

We're on a mission to help enterprises and governments bring their ideas to life.

As a boutique consulting firm, we partner with enterprises, startups, and governments to solve complex, mission-critical challenges. Our expertise spans business process management, automation and AI, cloud, and application development. Our teams are collaborative, our leadership is transparent, and our work is impactful.

Alongside our consulting practice, we're product builders: our flagship platform, formsflow.ai, is a low-code solution that simplifies complex form creation, approvals, and workflow automation, helping organizations move faster without sacrificing quality or compliance. Under the SLED360 umbrella, we deliver products and services tailored to the unique needs of state and local governments and the education sector, from modern case management to digital services. Our product offerings reflect our entrepreneurial spirit and firsthand experience solving real-world problems with scalable, human-centered technology.

As we expand into new markets and scale our solutions, there's never been a better time to join AOT.

Role and Responsibilities

We're seeking an organized, proactive Administrative Coordinator to keep day-to-day operations running smoothly. You'll support our Finance, Marketing, Compliance, and HR teams, manage core administrative processes, and act as a go-to contact for staff and external partners. This role suits someone who enjoys variety, takes ownership, and likes bringing order to a busy environment.

You will:

Coordinate calendars, meetings, and travel arrangements for AOT’s staff and leadership.
Serve as the first point of contact for general inquiries by phone and email.
Maintain organized digital and physical filing systems, records, and shared drives.
Oversee device management for AOT, including inventory/asset tracking and mobile device management, in coordination with AOT’s Compliance team.
Process invoices, expense reports, and purchase orders in coordination with AOT’s Finance team.
Assist AOT’s HR team with onboarding and offboarding logistics, such as equipment, accounts, and workspace setup.
Assist AOT’s marketing team with in-person client events, conferences, and meetings, including catering, swag, and logistics
Prepare documents, reports, presentations, and correspondence as needed.
Coordinate office operations as needed (e.g., process incoming mail and deliveries, order and track office supplies and equipment, liaise with building management and janitorial services).
Identify ways to improve administrative processes and documentation.
Take on other administrative projects as needed.

Who You Are

You're an experienced administrator who is organized, reliable, and proactive. You thrive on variety, stay calm when priorities shift, and take pride in creating systems that make work easier for everyone around you. Friendly, dependable, and discreet, you build trust quickly and enjoy being the person colleagues know they can count on.

Must-Have Skills

2+ years of experience in an administrative, coordination, office management, or executive support role.
Clear, professional written and verbal communication. You'll be a first point of contact for clients, vendors, and candidates.
Strong organizational skills and the ability to manage competing priorities across teams.
Comfort with technology and learning new systems quickly.
Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Drive).
Based in Victoria, BC, and able to work on site at our Victoria office at least two days per week, plus additional days as needed, including for client events and conferences.
Discretion with confidential information.

Nice-to-Have Skills

Experience with mobile device management platforms such as ManageEngine, Intune, or Jamf.
Experience managing calendars and travel for executives.
Event planning or coordination experience.
Experience working in a remote-first or distributed organization.
Experience with procurement, vendor management, or inventory tracking.
Experience documenting processes or setting up administrative systems.

What We Offer

$65K – $70K CAD, commensurate with experience
A hybrid role in a remote-first company (minimum of two days per week on site in Victoria, BC + three days per week remote)
Continuous learning and professional development opportunities
Flexible schedules and generous paid time off
Competitive health, dental, and wellness benefits from Day 1
Employer-sponsored deferred profit-sharing plan
A collaborative, mission-driven culture where your work matters

Apply Now

If this role sounds like a good fit, we'd like to hear from you.

We strongly encourage candidates of all backgrounds, experiences, and identities to apply, even if they don't meet 100% of the listed criteria. We are seeking candidates with diverse career experiences for this position. If you're passionate about impacting the tech industry and eager to contribute your expertise, we invite you to apply!

Closing date: November 23, 2026

Salary Range

$65,000 - $70,000 CAD

Apply About employer

More about this job

Responsibilities

The Administrative Coordinator will manage day-to-day operations, including calendar coordination, travel arrangements, and serving as the primary point of contact for inquiries. They will also support Finance, Marketing, Compliance, and HR teams with tasks such as invoice processing, onboarding logistics, and event planning.

Requirements

Candidates must have at least 2 years of experience in an administrative or office management role and possess strong organizational and communication skills. Proficiency in Google Workspace and the ability to work on-site in Victoria, BC, at least two days per week are required.

Skills

Administrative support
Office management
Calendar management
Travel coordination
Google Workspace
Inventory tracking
Invoice processing
Expense reporting
Onboarding
Event coordination
Communication
Organizational skills
Document preparation
Vendor management
Compliance
Procurement

Benefits

Flexible schedules
Paid time off
Health benefits
Dental benefits
Wellness benefits
Deferred profit-sharing plan
Professional development opportunities

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Office Management
Google Workspace
Finance
Marketing
Compliance
Human Resources
Procurement
Vendor Management
Inventory Tracking
Event Planning
Formsflow.ai
SLED360
Consulting
Automation
Cloud
Application Development
Mobile Device Management
ManageEngine
Intune
Jamf
Hybrid Work
Operations
Documentation
Logistics

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