Find work in Canada.

567,176 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 15 mins ago
LH
Director Occupational Health & Wellness
Lifemark Health Group
St. John's, NL
- $130,000 to $165,000 CAD / year
- Full-time
Are you ready to drive transformative change at the intersection of health, safety, and business strategy? As the National Director of Occupational Health, you will have significant…
Added 15 mins ago
C
Project Administrator
Convergint
Dartmouth, NS
- Full-time
Work with the Senior Operations Assistant and Business Development Executive teams to develop and maintain the account policy and procedures. Ensure all team members follow defined…
Added 15 mins ago
HT
Senior Financial Analyst - Corporate Accounting
Husky Technologies
Bolton, ON
- Full-time
…financial statements. This role provides exposure to senior and executive levels of management, global scope, significant complexity (number of entities, structures, and currencies) and the…
Added 15 mins ago
HT
Director, Finance (CSM)
Husky Technologies
Bolton, ON
- Full-time
Husky TechnologiesTM offers a wealth of opportunity for personal growth and development. Most importantly, Husky Technologies TM offers an opportunity to work with – and be challenged by –…
Added 15 mins ago
G
Head of Tax & Asset Compliance
Geotab
Toronto, ON
- Full-time
…product KPIs, and the ability to operate at the intersection of business strategy, customer experience, and technical…
Added 15 mins ago
C
Account Executive - Enterprise Solutions (Security Systems
Convergint
Brantford, ON
- Full-time
Job Description: Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking Account Executive – Enterprise Solutions (Security Systems), to join our amazing…
Added 15 mins ago
M
Culinary Team Members
Moxies
Kamloops, BC
- Full-time
Our people are the heart and soul of our business, and we are looking for enthusiastic, upbeat, and hard-working people to join our team. As a Cook, you can craft your skills and gain…
Added 15 mins ago
C
Représentant(e) des ventes bilingue - Solutions de sécurité
Convergint
Laval, QC
- Full-time
Added 15 mins ago
L
Supply Chain Project Manager | Contract until October 2027
lululemon
Vancouver, BC
- Full-time
Develop presentation content and support executive-level updates and business reviews
Added 15 mins ago
G
Head of Tax & Asset Compliance
Geotab
Waterloo, ON
- Full-time
…product KPIs, and the ability to operate at the intersection of business strategy, customer experience, and technical…
Added 45 mins ago
WI
Manager, Ethics and Integrity Program
WSP in Canada
Winnipeg, MB
- Full-time
Manage the full lifecycle of the Global ethics policy portfolio, including development, engagement with regional Ethics teams and functional and business subject matter experts, updates and…
Added 45 mins ago
WI
Manager, Ethics and Integrity Program
WSP in Canada
Moncton, NB
- Full-time
Manage the full lifecycle of the Global ethics policy portfolio, including development, engagement with regional Ethics teams and functional and business subject matter experts, updates and…
Added 45 mins ago
WI
Manager, Ethics and Integrity Program
WSP in Canada
Halifax, NS
- Full-time
Manage the full lifecycle of the Global ethics policy portfolio, including development, engagement with regional Ethics teams and functional and business subject matter experts, updates and…
Added 45 mins ago
WI
Manager, Ethics and Integrity Program
WSP in Canada
Quebec, QC
- Full-time
Manage the full lifecycle of the Global ethics policy portfolio, including development, engagement with regional Ethics teams and functional and business subject matter experts, updates and…
Added 45 mins ago
C
Salesforce Release Engineer
Cognizant
Toronto, ON
- $78,000 to $125,000 CAD / year
- Full-time
…valued member of the delivery team and work collaboratively with Development, QA, UAT, Operations, Business stakeholders, Security teams, Infrastructure teams, and external…
Added 45 mins ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Department / Research Program: Child Health and Human Development
Added 45 mins ago
WI
Manager, Ethics and Integrity Program
WSP in Canada
Toronto, ON
- Full-time
Manage the full lifecycle of the Global ethics policy portfolio, including development, engagement with regional Ethics teams and functional and business subject matter experts, updates and…
Added 45 mins ago
WI
Manager, Ethics and Integrity Program
WSP in Canada
Montreal, QC
- Full-time
Manage the full lifecycle of the Global ethics policy portfolio, including development, engagement with regional Ethics teams and functional and business subject matter experts, updates and…
Added 45 mins ago
WI
Manager, Ethics and Integrity Program
WSP in Canada
Vancouver, BC
- Full-time
Manage the full lifecycle of the Global ethics policy portfolio, including development, engagement with regional Ethics teams and functional and business subject matter experts, updates and…
Added 45 mins ago
WI
Manager, Ethics and Integrity Program
WSP in Canada
Calgary, AB
- Full-time
Manage the full lifecycle of the Global ethics policy portfolio, including development, engagement with regional Ethics teams and functional and business subject matter experts, updates and…
Added 1 hour ago
AC
Executive Assistant
Aston Carter
North Vancouver, BC
- $29 to $34 CAD / hour
- Contract
This Executive Assistant role supports a global retail capabilities team that brings technology, systems, and processes into retail stores and keeps the department running smoothly day to…
Added 1 hour ago
IH
Senior Accountant
Impact HR
AB · Edmonton, AB
- Full-time
Room to grow. As the business expands, you will have opportunities to take on increasing responsibility, develop new skills, and shape your own career path.A potential path to executive…
Added 1 hour ago
H
Client Director
helloDarwin
Montreal, QC
- Full-time
We're looking for an Executive Advisor to take ownership of a large client portfolio and the team that serves it, made up of account managers and analysts. This is a strategic advisory role…
Added 1 hour ago
LE
Director, Human Resources
LG Electronics Canada
Toronto, ON · North York, ON
- Full-time
…requires commercially minded HR experience that can translate business priorities into practical people strategies, strengthen organizational capability, and create a consistent and…
Added 1 hour ago
O
Sr. Manager Corporate Development
OpenText
Toronto, ON
- Full-time
…every day, in every department. The Sr. Manager, Corporate Development will play a pivotal role advising on a wide range of strategic programs, analyzing business performance, and…

AOT Technologies

Administrative Coordinator

Victoria, BC, Canada

Apply About employer

Applications open in a new tab.

Job details

Apply by: Nov 23, 2026
Experience: 2+ years of experience in an administrative, coordination, office management, or executive support role.
Posting language: English
Posted: Nov 2, 2026

Original job description

Do you relish the opportunity to take on a new challenge every week?

Do you enjoy building and improving processes and ensuring that everything runs smoothly?

Do you thrive as the first point of contact for colleagues, clients, and partners?

AOT Technologies is hiring an Administrative Coordinator to provide outstanding admin support to teams and colleagues across the organization. This is a hybrid role based in Victoria, BC.

About AOT

We're on a mission to help enterprises and governments bring their ideas to life.

As a boutique consulting firm, we partner with enterprises, startups, and governments to solve complex, mission-critical challenges. Our expertise spans business process management, automation and AI, cloud, and application development. Our teams are collaborative, our leadership is transparent, and our work is impactful.

Alongside our consulting practice, we're product builders: our flagship platform, formsflow.ai, is a low-code solution that simplifies complex form creation, approvals, and workflow automation, helping organizations move faster without sacrificing quality or compliance. Under the SLED360 umbrella, we deliver products and services tailored to the unique needs of state and local governments and the education sector, from modern case management to digital services. Our product offerings reflect our entrepreneurial spirit and firsthand experience solving real-world problems with scalable, human-centered technology.

As we expand into new markets and scale our solutions, there's never been a better time to join AOT.

Role and Responsibilities

We're seeking an organized, proactive Administrative Coordinator to keep day-to-day operations running smoothly. You'll support our Finance, Marketing, Compliance, and HR teams, manage core administrative processes, and act as a go-to contact for staff and external partners. This role suits someone who enjoys variety, takes ownership, and likes bringing order to a busy environment.

You will:

Coordinate calendars, meetings, and travel arrangements for AOT’s staff and leadership.
Serve as the first point of contact for general inquiries by phone and email.
Maintain organized digital and physical filing systems, records, and shared drives.
Oversee device management for AOT, including inventory/asset tracking and mobile device management, in coordination with AOT’s Compliance team.
Process invoices, expense reports, and purchase orders in coordination with AOT’s Finance team.
Assist AOT’s HR team with onboarding and offboarding logistics, such as equipment, accounts, and workspace setup.
Assist AOT’s marketing team with in-person client events, conferences, and meetings, including catering, swag, and logistics
Prepare documents, reports, presentations, and correspondence as needed.
Coordinate office operations as needed (e.g., process incoming mail and deliveries, order and track office supplies and equipment, liaise with building management and janitorial services).
Identify ways to improve administrative processes and documentation.
Take on other administrative projects as needed.

Who You Are

You're an experienced administrator who is organized, reliable, and proactive. You thrive on variety, stay calm when priorities shift, and take pride in creating systems that make work easier for everyone around you. Friendly, dependable, and discreet, you build trust quickly and enjoy being the person colleagues know they can count on.

Must-Have Skills

2+ years of experience in an administrative, coordination, office management, or executive support role.
Clear, professional written and verbal communication. You'll be a first point of contact for clients, vendors, and candidates.
Strong organizational skills and the ability to manage competing priorities across teams.
Comfort with technology and learning new systems quickly.
Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Drive).
Based in Victoria, BC, and able to work on site at our Victoria office at least two days per week, plus additional days as needed, including for client events and conferences.
Discretion with confidential information.

Nice-to-Have Skills

Experience with mobile device management platforms such as ManageEngine, Intune, or Jamf.
Experience managing calendars and travel for executives.
Event planning or coordination experience.
Experience working in a remote-first or distributed organization.
Experience with procurement, vendor management, or inventory tracking.
Experience documenting processes or setting up administrative systems.

What We Offer

$65K – $70K CAD, commensurate with experience
A hybrid role in a remote-first company (minimum of two days per week on site in Victoria, BC + three days per week remote)
Continuous learning and professional development opportunities
Flexible schedules and generous paid time off
Competitive health, dental, and wellness benefits from Day 1
Employer-sponsored deferred profit-sharing plan
A collaborative, mission-driven culture where your work matters

Apply Now

If this role sounds like a good fit, we'd like to hear from you.

We strongly encourage candidates of all backgrounds, experiences, and identities to apply, even if they don't meet 100% of the listed criteria. We are seeking candidates with diverse career experiences for this position. If you're passionate about impacting the tech industry and eager to contribute your expertise, we invite you to apply!

Closing date: November 23, 2026

Salary Range

$65,000 - $70,000 CAD

Apply About employer

More about this job

Responsibilities

The Administrative Coordinator will manage day-to-day operations, including calendar coordination, travel arrangements, and serving as the primary point of contact for inquiries. They will also support Finance, Marketing, Compliance, and HR teams with tasks such as invoice processing, onboarding logistics, and event planning.

Requirements

Candidates must have at least 2 years of experience in an administrative or office management role and possess strong organizational and communication skills. Proficiency in Google Workspace and the ability to work on-site in Victoria, BC, at least two days per week are required.

Skills

Administrative support
Office management
Calendar management
Travel coordination
Google Workspace
Inventory tracking
Invoice processing
Expense reporting
Onboarding
Event coordination
Communication
Organizational skills
Document preparation
Vendor management
Compliance
Procurement

Benefits

Flexible schedules
Paid time off
Health benefits
Dental benefits
Wellness benefits
Deferred profit-sharing plan
Professional development opportunities

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Office Management
Google Workspace
Finance
Marketing
Compliance
Human Resources
Procurement
Vendor Management
Inventory Tracking
Event Planning
Formsflow.ai
SLED360
Consulting
Automation
Cloud
Application Development
Mobile Device Management
ManageEngine
Intune
Jamf
Hybrid Work
Operations
Documentation
Logistics

Report this job