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Added 2 hours ago
K
Desk Side Support Technician
Kyndryl
Montreal, QC
- Full-time
Join our team of client-facing tech enthusiasts dedicated to delivering hands-on support and maintaining client systems for a diverse range of end users, including executive support. As…
Added 2 hours ago
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Project Administrator
Convergint
Dartmouth, NS
- Full-time
…and assets of our customers and their communities with the solutions we…
Added 2 hours ago
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Représentant(e) des ventes bilingue - Solutions de sécurité
Convergint
Laval, QC
- Full-time
Job Description: Convergint est actuellement à la recherche d’un(e) Représentant(e) des ventes bilingue - Solutions de sécurité pour se joindre à notre équipe à Laval. Le Représentant des…
Added 3 hours ago
WI
Manager, Ethics and Integrity Program
WSP in Canada
Winnipeg, MB
- Full-time
With an unmatched breadth and depth of engineering, advisory and science-based expertise, our global minds unite to power local solutions.
Added 3 hours ago
WI
Manager, Ethics and Integrity Program
WSP in Canada
Moncton, NB
- Full-time
With an unmatched breadth and depth of engineering, advisory and science-based expertise, our global minds unite to power local solutions.
Added 3 hours ago
WI
Manager, Ethics and Integrity Program
WSP in Canada
Halifax, NS
- Full-time
With an unmatched breadth and depth of engineering, advisory and science-based expertise, our global minds unite to power local solutions.
Added 3 hours ago
WI
Manager, Ethics and Integrity Program
WSP in Canada
Quebec, QC
- Full-time
With an unmatched breadth and depth of engineering, advisory and science-based expertise, our global minds unite to power local solutions.
Added 3 hours ago
WI
Manager, Ethics and Integrity Program
WSP in Canada
Toronto, ON
- Full-time
With an unmatched breadth and depth of engineering, advisory and science-based expertise, our global minds unite to power local solutions.
Added 3 hours ago
WI
Manager, Ethics and Integrity Program
WSP in Canada
Montreal, QC
- Full-time
With an unmatched breadth and depth of engineering, advisory and science-based expertise, our global minds unite to power local solutions.
Added 3 hours ago
WI
Manager, Ethics and Integrity Program
WSP in Canada
Vancouver, BC
- Full-time
With an unmatched breadth and depth of engineering, advisory and science-based expertise, our global minds unite to power local solutions.
Added 3 hours ago
WI
Manager, Ethics and Integrity Program
WSP in Canada
Calgary, AB
- Full-time
With an unmatched breadth and depth of engineering, advisory and science-based expertise, our global minds unite to power local solutions.
Added 3 hours ago
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Spécialiste Qualité Fournisseurs
Actalent
Laval, QC
- $40 to $55 CAD / hour
- Contract
Prepare executive summaries on supplier performance.
Added 3 hours ago
AC
Executive Assistant
Aston Carter
North Vancouver, BC
- $29 to $34 CAD / hour
- Contract
This Executive Assistant role supports a global retail capabilities team that brings technology, systems, and processes into retail stores and keeps the department running smoothly day to…
Added 4 hours ago
AC
Executive Assistant
Aston Carter
North Vancouver, BC
- Full-time
This Executive Assistant role supports a global retail capabilities team that brings technology, systems, and processes into retail stores and keeps the department running smoothly day to…
Added 4 hours ago
RB
Associate, Corporate Development
Royal Bank of Canada
Toronto, ON
- Full-time
Prepare thoughtful analyses and recommendations on acquisition and divestiture projects for the Group Executive, Board of Directors and other senior members of RBC
Added 5 hours ago
RW
Sales Executive
Ridley Windows & Doors West
Milton, ON
- Full-time
…flexible, collaborative approach that emphasizes strong, long-term client relationships. Ridley Windows & Doors West delivers high-quality installations backed by industry-leading…
Added 7 hours ago
IW
Senior Manager, Business Development
IG Wealth Management
MB · Manitoba, Canada
- Full-time
Presentations, Materials & Executive Communication
Added 7 hours ago
IW
Senior Manager, Business Development
IG Wealth Management
BC · British Columbia, Canada
- Full-time
Presentations, Materials & Executive Communication
Added 7 hours ago
AT
Administrative Coordinator
AOT Technologies
Victoria, BC
- Full-time
As we expand into new markets and scale our solutions, there's never been a better time to join AOT.
Added 7 hours ago
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President - Alebex AI
Alebex
Vancouver, BC
- Full-time
Reporting to the Founder and Executive Chair, you will bring independent strategic judgment, sound financial discipline and hands-on leadership. You will work closely with technical and…
Added 7 hours ago
T
Senior Project Manager
TEKsystems
Ottawa, ON
- $95 to $120 CAD / hour
- Contract
The Municipal Government Client of TEKsystems is seeking a Senior Project Manager to lead the implementation and expansion of customer-facing transit technology solutions involving…
Added 7 hours ago
RP
Senior Accounting Contractor(6-months)
RECRUITMENT PARTNERS INC.
Calgary, AB
- Contract
Our Calgary-based technology client is seeking a highly skilled Senior Accountant Contractor to support its growing finance team during a significant acquisition and integration initiative.…
Added 7 hours ago
RP
Senior Accounting Analyst, SAP
RECRUITMENT PARTNERS INC.
Calgary, AB
- Contract
Our Calgary-based technology client is seeking a highly skilled Senior Accounting Contractor to support its finance team. There is some natural turnover expected and the client seeks a…
Added 7 hours ago
M
Manager, External Financial Advisory
MNP
AB · Calgary, AB
- Full-time
Strategic client advisory: serve as the primary point of contact for key client relationships, providing actionable financial insights and high-level strategic recommendations that drive…
Added 7 hours ago
Administrative Coordinator
AOT Technologies
Victoria, BC
As we expand into new markets and scale our solutions, there's never been a better time to join AOT.

AOT Technologies

Administrative Coordinator

Victoria, BC, Canada

Apply About employer

Applications open in a new tab.

Job details

Apply by: Nov 23, 2026
Experience: 2+ years of experience in an administrative, coordination, office management, or executive support role.
Posting language: English
Posted: Nov 2, 2026

Original job description

Do you relish the opportunity to take on a new challenge every week?

Do you enjoy building and improving processes and ensuring that everything runs smoothly?

Do you thrive as the first point of contact for colleagues, clients, and partners?

AOT Technologies is hiring an Administrative Coordinator to provide outstanding admin support to teams and colleagues across the organization. This is a hybrid role based in Victoria, BC.

About AOT

We're on a mission to help enterprises and governments bring their ideas to life.

As a boutique consulting firm, we partner with enterprises, startups, and governments to solve complex, mission-critical challenges. Our expertise spans business process management, automation and AI, cloud, and application development. Our teams are collaborative, our leadership is transparent, and our work is impactful.

Alongside our consulting practice, we're product builders: our flagship platform, formsflow.ai, is a low-code solution that simplifies complex form creation, approvals, and workflow automation, helping organizations move faster without sacrificing quality or compliance. Under the SLED360 umbrella, we deliver products and services tailored to the unique needs of state and local governments and the education sector, from modern case management to digital services. Our product offerings reflect our entrepreneurial spirit and firsthand experience solving real-world problems with scalable, human-centered technology.

As we expand into new markets and scale our solutions, there's never been a better time to join AOT.

Role and Responsibilities

We're seeking an organized, proactive Administrative Coordinator to keep day-to-day operations running smoothly. You'll support our Finance, Marketing, Compliance, and HR teams, manage core administrative processes, and act as a go-to contact for staff and external partners. This role suits someone who enjoys variety, takes ownership, and likes bringing order to a busy environment.

You will:

Coordinate calendars, meetings, and travel arrangements for AOT’s staff and leadership.
Serve as the first point of contact for general inquiries by phone and email.
Maintain organized digital and physical filing systems, records, and shared drives.
Oversee device management for AOT, including inventory/asset tracking and mobile device management, in coordination with AOT’s Compliance team.
Process invoices, expense reports, and purchase orders in coordination with AOT’s Finance team.
Assist AOT’s HR team with onboarding and offboarding logistics, such as equipment, accounts, and workspace setup.
Assist AOT’s marketing team with in-person client events, conferences, and meetings, including catering, swag, and logistics
Prepare documents, reports, presentations, and correspondence as needed.
Coordinate office operations as needed (e.g., process incoming mail and deliveries, order and track office supplies and equipment, liaise with building management and janitorial services).
Identify ways to improve administrative processes and documentation.
Take on other administrative projects as needed.

Who You Are

You're an experienced administrator who is organized, reliable, and proactive. You thrive on variety, stay calm when priorities shift, and take pride in creating systems that make work easier for everyone around you. Friendly, dependable, and discreet, you build trust quickly and enjoy being the person colleagues know they can count on.

Must-Have Skills

2+ years of experience in an administrative, coordination, office management, or executive support role.
Clear, professional written and verbal communication. You'll be a first point of contact for clients, vendors, and candidates.
Strong organizational skills and the ability to manage competing priorities across teams.
Comfort with technology and learning new systems quickly.
Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Drive).
Based in Victoria, BC, and able to work on site at our Victoria office at least two days per week, plus additional days as needed, including for client events and conferences.
Discretion with confidential information.

Nice-to-Have Skills

Experience with mobile device management platforms such as ManageEngine, Intune, or Jamf.
Experience managing calendars and travel for executives.
Event planning or coordination experience.
Experience working in a remote-first or distributed organization.
Experience with procurement, vendor management, or inventory tracking.
Experience documenting processes or setting up administrative systems.

What We Offer

$65K – $70K CAD, commensurate with experience
A hybrid role in a remote-first company (minimum of two days per week on site in Victoria, BC + three days per week remote)
Continuous learning and professional development opportunities
Flexible schedules and generous paid time off
Competitive health, dental, and wellness benefits from Day 1
Employer-sponsored deferred profit-sharing plan
A collaborative, mission-driven culture where your work matters

Apply Now

If this role sounds like a good fit, we'd like to hear from you.

We strongly encourage candidates of all backgrounds, experiences, and identities to apply, even if they don't meet 100% of the listed criteria. We are seeking candidates with diverse career experiences for this position. If you're passionate about impacting the tech industry and eager to contribute your expertise, we invite you to apply!

Closing date: November 23, 2026

Salary Range

$65,000 - $70,000 CAD

Apply About employer

More about this job

Responsibilities

The Administrative Coordinator will manage day-to-day operations, including calendar coordination, travel arrangements, and serving as the primary point of contact for inquiries. They will also support Finance, Marketing, Compliance, and HR teams with tasks such as invoice processing, onboarding logistics, and event planning.

Requirements

Candidates must have at least 2 years of experience in an administrative or office management role and possess strong organizational and communication skills. Proficiency in Google Workspace and the ability to work on-site in Victoria, BC, at least two days per week are required.

Skills

Administrative support
Office management
Calendar management
Travel coordination
Google Workspace
Inventory tracking
Invoice processing
Expense reporting
Onboarding
Event coordination
Communication
Organizational skills
Document preparation
Vendor management
Compliance
Procurement

Benefits

Flexible schedules
Paid time off
Health benefits
Dental benefits
Wellness benefits
Deferred profit-sharing plan
Professional development opportunities

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Office Management
Google Workspace
Finance
Marketing
Compliance
Human Resources
Procurement
Vendor Management
Inventory Tracking
Event Planning
Formsflow.ai
SLED360
Consulting
Automation
Cloud
Application Development
Mobile Device Management
ManageEngine
Intune
Jamf
Hybrid Work
Operations
Documentation
Logistics

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