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Added 18 mins ago
LE
Director, Human Resources
LG Electronics Canada
Toronto, ON · North York, ON
- Full-time
Demonstrated experience partnering with an executive leadership team.
Added 18 mins ago
O
Sr. Manager Corporate Development
OpenText
Toronto, ON
- Full-time
Reporting & Presentations: Prepare and present crisp strategic reports and executive presentations to C-level leadership, supported by data driven recommendations
Added 18 mins ago
O
Senior Cloud Service Manager- Financial Services
OpenText
Richmond Hill, ON
- Full-time
Deliver executive-level program updates, dashboards, and service reviews.
Added 18 mins ago
Director, Human Resources
Human Resources
Toronto, ON
Demonstrated experience partnering with an executive leadership team.
Added 1 hour ago
MI
Jr. Financial Analyst (Co-op)
Magna International
Aurora, ON
- Full-time
Support the creation of key financial reports and other key operating metrics on a monthly basis for distribution to executive management
Added 2 hours ago
BH
Change Management Advisor
BC Housing
Burnaby, BC
- Full-time
…achievement of desired business outcomes. Working in partnership with Executive Sponsors, Change Leaders, and project teams, the Advisor helps build the alignment, ownership, capability,…
Added 3 hours ago
NC
Executive Coordinator
Norfolk County
ON · Simcoe, ON
- Full-time
As the Executive Coordinator, you’ll provide senior-level support to the Chief Administrative Officer and Senior Leadership Team, coordinating key administrative and organizational…
Added 3 hours ago
I
Program Manager - Oracle Fusion Cloud
Infosys
Toronto, ON
- Full-time
Establish and drive program governance, including steering committee reviews, executive reporting, integrated planning, milestone tracking, decision management, RAID governance, change…
Added 3 hours ago
DT
Director of IT Security Infrastructure
Decode Talent
Canada
- Contract
Report on security posture, risk, compliance status and KPIs to executive leadership and the AI Advisory Council.
Added 3 hours ago
FH
Director, Contract Management Office
Fraser Health
Surrey, BC
- Full-time
…health authorities. This is a unique opportunity to influence executive decision-making, lead transformational initiatives, and deliver measurable value that directly supports the delivery…
Added 3 hours ago
MD
Clinical Supervisor - State Prog Admin Director
Minnesota Direct Care and Treatment
Moose Lake 31A, MB · Moose Lake, MB
- Full-time
Added 3 hours ago
SO
Vendor Salary & Benefits Auditor
State of Colorado
Windsor, ON
- Full-time
The Executive Director's Office (EDO) is the backbone of the Colorado Department of Public Safety, providing effective administrative and management services to the Department's operating…
Added 3 hours ago
K
Summer Students - Corporate
Keyera
Calgary, AB
- Full-time
Support the Executive assistants with administrative functions
Added 3 hours ago
TT
Program Manager
TTM Technologies
Toronto, ON
- Full-time
Support and coordinate with Inside Sales administration on contract and export compliance reviews, and order administration.
Added 3 hours ago
IW
Senior Manager, Business Development
IG Wealth Management
MB · Manitoba, Canada
- Full-time
Presentations, Materials & Executive Communication
Added 3 hours ago
IW
Senior Manager, Business Development
IG Wealth Management
BC · British Columbia, Canada
- Full-time
Presentations, Materials & Executive Communication
Added 3 hours ago
AT
Administrative Coordinator
AOT Technologies
Victoria, BC
- Full-time
…helping organizations move faster without sacrificing quality or compliance. Under the SLED360 umbrella, we deliver products and services tailored to the unique needs of state and local…
Added 3 hours ago
AA
Chef de la Planification Budgétaire et de la Gouvernance / Head of Business Planning & Governance
Airbus Aircraft
Mirabel, QC
- Full-time
Added 3 hours ago
RP
IFRS Technical Accounting Contractor
RECRUITMENT PARTNERS INC.
Calgary, AB
- Contract
Support special projects, regulatory requests, compliance initiatives, and accounting investigations as required
Added 3 hours ago
RP
Senior Accounting Analyst, SAP
RECRUITMENT PARTNERS INC.
Calgary, AB
- Contract
Maintain and monitor key master data elements (e.g., WBS elements, cost centers, hierarchies, business partners, JV data), ensuring accuracy and compliance with governance standards
Added 3 hours ago
RP
Complex Accounting Specialist
RECRUITMENT PARTNERS INC.
Calgary, AB
- Contract
Added 3 hours ago
RP
Senior Manager
RECRUITMENT PARTNERS INC.
AB · Edmonton, AB
- Full-time
Review financial statements, tax returns, and client deliverables to ensure compliance and quality standards
Added 4 hours ago
Administrative Coordinator
AOT Technologies
Victoria, BC
…helping organizations move faster without sacrificing quality or compliance. Under the SLED360 umbrella, we deliver products and services tailored to the unique needs of state and local…
Added 4 hours ago
AC
Analyste D'affaires Principal - Finance
Aston Carter
Montreal, QC
- $95 to $115 CAD / hour
- Contract
Added 4 hours ago
AG
Director, Mine Engineering
Artemis Gold - Blackwater Project
Vancouver, BC
- Other
Working closely with Operations, Technical Services, Geology, Projects, Finance, and Executive Leadership, the Director ensures that mine engineering practices support the safe and…

AOT Technologies

Administrative Coordinator

Victoria, BC, Canada

Apply About employer

Applications open in a new tab.

Job details

Apply by: Nov 23, 2026
Experience: 2+ years of experience in an administrative, coordination, office management, or executive support role.
Posting language: English
Posted: Nov 2, 2026

Original job description

Do you relish the opportunity to take on a new challenge every week?

Do you enjoy building and improving processes and ensuring that everything runs smoothly?

Do you thrive as the first point of contact for colleagues, clients, and partners?

AOT Technologies is hiring an Administrative Coordinator to provide outstanding admin support to teams and colleagues across the organization. This is a hybrid role based in Victoria, BC.

About AOT

We're on a mission to help enterprises and governments bring their ideas to life.

As a boutique consulting firm, we partner with enterprises, startups, and governments to solve complex, mission-critical challenges. Our expertise spans business process management, automation and AI, cloud, and application development. Our teams are collaborative, our leadership is transparent, and our work is impactful.

Alongside our consulting practice, we're product builders: our flagship platform, formsflow.ai, is a low-code solution that simplifies complex form creation, approvals, and workflow automation, helping organizations move faster without sacrificing quality or compliance. Under the SLED360 umbrella, we deliver products and services tailored to the unique needs of state and local governments and the education sector, from modern case management to digital services. Our product offerings reflect our entrepreneurial spirit and firsthand experience solving real-world problems with scalable, human-centered technology.

As we expand into new markets and scale our solutions, there's never been a better time to join AOT.

Role and Responsibilities

We're seeking an organized, proactive Administrative Coordinator to keep day-to-day operations running smoothly. You'll support our Finance, Marketing, Compliance, and HR teams, manage core administrative processes, and act as a go-to contact for staff and external partners. This role suits someone who enjoys variety, takes ownership, and likes bringing order to a busy environment.

You will:

Coordinate calendars, meetings, and travel arrangements for AOT’s staff and leadership.
Serve as the first point of contact for general inquiries by phone and email.
Maintain organized digital and physical filing systems, records, and shared drives.
Oversee device management for AOT, including inventory/asset tracking and mobile device management, in coordination with AOT’s Compliance team.
Process invoices, expense reports, and purchase orders in coordination with AOT’s Finance team.
Assist AOT’s HR team with onboarding and offboarding logistics, such as equipment, accounts, and workspace setup.
Assist AOT’s marketing team with in-person client events, conferences, and meetings, including catering, swag, and logistics
Prepare documents, reports, presentations, and correspondence as needed.
Coordinate office operations as needed (e.g., process incoming mail and deliveries, order and track office supplies and equipment, liaise with building management and janitorial services).
Identify ways to improve administrative processes and documentation.
Take on other administrative projects as needed.

Who You Are

You're an experienced administrator who is organized, reliable, and proactive. You thrive on variety, stay calm when priorities shift, and take pride in creating systems that make work easier for everyone around you. Friendly, dependable, and discreet, you build trust quickly and enjoy being the person colleagues know they can count on.

Must-Have Skills

2+ years of experience in an administrative, coordination, office management, or executive support role.
Clear, professional written and verbal communication. You'll be a first point of contact for clients, vendors, and candidates.
Strong organizational skills and the ability to manage competing priorities across teams.
Comfort with technology and learning new systems quickly.
Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Drive).
Based in Victoria, BC, and able to work on site at our Victoria office at least two days per week, plus additional days as needed, including for client events and conferences.
Discretion with confidential information.

Nice-to-Have Skills

Experience with mobile device management platforms such as ManageEngine, Intune, or Jamf.
Experience managing calendars and travel for executives.
Event planning or coordination experience.
Experience working in a remote-first or distributed organization.
Experience with procurement, vendor management, or inventory tracking.
Experience documenting processes or setting up administrative systems.

What We Offer

$65K – $70K CAD, commensurate with experience
A hybrid role in a remote-first company (minimum of two days per week on site in Victoria, BC + three days per week remote)
Continuous learning and professional development opportunities
Flexible schedules and generous paid time off
Competitive health, dental, and wellness benefits from Day 1
Employer-sponsored deferred profit-sharing plan
A collaborative, mission-driven culture where your work matters

Apply Now

If this role sounds like a good fit, we'd like to hear from you.

We strongly encourage candidates of all backgrounds, experiences, and identities to apply, even if they don't meet 100% of the listed criteria. We are seeking candidates with diverse career experiences for this position. If you're passionate about impacting the tech industry and eager to contribute your expertise, we invite you to apply!

Closing date: November 23, 2026

Salary Range

$65,000 - $70,000 CAD

Apply About employer

More about this job

Responsibilities

The Administrative Coordinator will manage day-to-day operations, including calendar coordination, travel arrangements, and serving as the primary point of contact for inquiries. They will also support Finance, Marketing, Compliance, and HR teams with tasks such as invoice processing, onboarding logistics, and event planning.

Requirements

Candidates must have at least 2 years of experience in an administrative or office management role and possess strong organizational and communication skills. Proficiency in Google Workspace and the ability to work on-site in Victoria, BC, at least two days per week are required.

Skills

Administrative support
Office management
Calendar management
Travel coordination
Google Workspace
Inventory tracking
Invoice processing
Expense reporting
Onboarding
Event coordination
Communication
Organizational skills
Document preparation
Vendor management
Compliance
Procurement

Benefits

Flexible schedules
Paid time off
Health benefits
Dental benefits
Wellness benefits
Deferred profit-sharing plan
Professional development opportunities

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Office Management
Google Workspace
Finance
Marketing
Compliance
Human Resources
Procurement
Vendor Management
Inventory Tracking
Event Planning
Formsflow.ai
SLED360
Consulting
Automation
Cloud
Application Development
Mobile Device Management
ManageEngine
Intune
Jamf
Hybrid Work
Operations
Documentation
Logistics

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