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Added 18 mins ago
AH
Administrative Support IV
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Part-time
…staff scheduling tasks within short timelines in a busy office environment. The AS IV is responsible for communicating, collaborating and working cooperatively with Case Managers and…
Added 18 mins ago
AH
Registered Nurse
Alberta Health Services
AB · Edmonton, AB
- Part-time
…system, and this position offers that balance. As a Transition Coordinator, you’ll support patients and families as they navigate important care decisions, drawing on information from…
Added 18 mins ago
AH
Licensed Practical Nurse
Alberta Health Services
AB · Edmonton, AB
- Full-time
…excellent problem-solving skills and the ability to work in a team environment. You must be able to handle multiple demands with short timelines while remaining sufficiently flexible to…
Added 18 mins ago
AH
Administrative Support V
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Temporary
…and Ambulatory Units), a Clinical Nurse Specialist, a Trauma Coordinator, and a team of Surgery Nurse Practitioners. Working with a high degree of independence and minimal supervision, the…
Added 1 hour ago
SI
Student Resource Coordinator
Saskatchewan Indian Institute of Technologies (SIIT)
Saskatoon, SK
- Full-time
…needed. This position will positively promote and create an environment that demonstrates SIIT's vision, mission, and…
Added 1 hour ago
LC
Associate Faculty - Clinical Nursing
Lambton College
Sarnia, ON
- Part-time
Fostering a positive teaching and learning environment
Added 2 hours ago
NL
Lead Invigilator (26:171)
Northern Lights College
Fort St. John, BC
- Full-time
The Lead Invigilator liaises with the Accessibility Services Coordinator and instructors to arrange and administer accommodated exams, prepares and distributes assessment schedules, and…
Added 2 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
- Full-time
Work collaboratively within the CYAC medical clinic alongside a clinic coordinator (MSW), RN, and Pediatrician.
Added 2 hours ago
IP
Clinical Operations Manager
Indigenous Perspectives Society
Vancouver, BC
- Full-time
Directly supervise the Administrative Support Coordinator, including workload management, coaching, issue management, and performance management.
Added 3 hours ago
TC
Retail Store Coordinator Full Time Winners - Brentwood Commons
TJX Canada – Winners, Marshalls, HomeSense
Lloydminster, AB
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 3 hours ago
TS
Disability Support Worker
The Salvation Army Canada and Bermuda Territory
Fort McMurray, AB
- Full-time
Ensure a safe and healthy environment for individuals.
Added 3 hours ago
TC
Retail Store Coordinator Full Time Winners - Summerside
TJX Canada – Winners, Marshalls, HomeSense
Summerside, PE
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 3 hours ago
TC
Retail Visual Merchandise Coordinator Full Time
TJX Canada – Winners, Marshalls, HomeSense
Prince Albert, SK
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 3 hours ago
TC
Retail Customer Service and Operations Coordinator Full Time
TJX Canada – Winners, Marshalls, HomeSense
Prince Albert, SK
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 3 hours ago
HR
Sr Sales and Operations Coordinator
Herc Rentals
Toronto, ON · North York, ON
- Full-time
…a highly organized and proactive Senior Sales & Operations Coordinator to join our growing team. This is a key branch position responsible for coordinating equipment availability,…
Added 3 hours ago
TC
Retail Customer Service and Operations Coordinator Full Time HomeSense-15Woodlawn, Guelph
TJX Canada – Winners, Marshalls, HomeSense
Guelph, ON
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 3 hours ago
H
Physical Therapist Degree
HealthCareersInSask.ca
Regina, SK
- Full-time
Job Description: This position reports to a Manager/Rehabilitation Coordinator and is responsible for the assessment and treatment of clients. Staff Therapists have the knowledge to assess…
Added 4 hours ago
SI
Office Administrator, Student Supports & Admissions
Saskatchewan Indian Institute of Technologies (SIIT)
Saskatoon, SK
- Full-time
…department. As an employee of SIIT, positively promote and create an environment that demonstrates SIIT's vision, mission and…
Added 4 hours ago
MD
Appeals Officer - Revenue Tax Specialist Senior/Principal
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Added 4 hours ago
Education Coordinator
Stratford Festival
Stratford, ON
The Education Coordinator is responsible for coordinating the delivery of selected Education programs, primarily those serving students and teachers in school settings. Reporting to the…
Added 4 hours ago
Health Program Instructor
Abilities Centre
Whitby, ON
Reporting to the Senior Coordinator, Post-Rehabilitation, the primary responsibility of the Health Program Instructor will be to implement group exercise classes and disseminate education…
Added 4 hours ago
FH
Registered Nurse, Cardiac Services - Interventional Cardiology - Cardiac Cath Lab - Royal Columbian Hospital
Fraser Health Authority
New Westminster, BC
- $41.42 to $59.52 CAD / hour
- Part-time
…including Physicians, Licensed Practical Nurses, Patient Care Coordinator, Clinical Nurse Educators, and other health care professionals/providers in the identification and resolution of…
Added 4 hours ago
FH
Registered Nurse, Cardiac Services - Interventional Cardiology - Cardiac Cath Lab - Royal Columbian Hospital
Fraser Health Authority
New Westminster, BC
- $41.42 to $59.52 CAD / hour
- Part-time
…including Physicians, Licensed Practical Nurses, Patient Care Coordinator, Clinical Nurse Educators, and other health care professionals/providers in the identification and resolution of…
Added 4 hours ago
C
Project Administrator
Convergint
Dartmouth, NS
- Full-time
Convergint is looking for a team-oriented, results-driven, Project Coordinator to join our amazing Capital Projects team in our Halifax location. As the Project Coordinator, you will be…
Added 4 hours ago
C
Service Coordinator - Security Systems
Convergint
Dartmouth, NS
- Full-time
Job Description: Convergint is currently recruiting for a team-oriented, results-driven, Service Coordinator to join our amazing culture in Halifax, NS. The Service Coordinator answers,…

AOT Technologies

Administrative Coordinator

Victoria, BC, Canada

Apply About employer

Applications open in a new tab.

Job details

Apply by: Nov 23, 2026
Experience: 2+ years of experience in an administrative, coordination, office management, or executive support role.
Posting language: English
Posted: Nov 2, 2026

Original job description

Do you relish the opportunity to take on a new challenge every week?

Do you enjoy building and improving processes and ensuring that everything runs smoothly?

Do you thrive as the first point of contact for colleagues, clients, and partners?

AOT Technologies is hiring an Administrative Coordinator to provide outstanding admin support to teams and colleagues across the organization. This is a hybrid role based in Victoria, BC.

About AOT

We're on a mission to help enterprises and governments bring their ideas to life.

As a boutique consulting firm, we partner with enterprises, startups, and governments to solve complex, mission-critical challenges. Our expertise spans business process management, automation and AI, cloud, and application development. Our teams are collaborative, our leadership is transparent, and our work is impactful.

Alongside our consulting practice, we're product builders: our flagship platform, formsflow.ai, is a low-code solution that simplifies complex form creation, approvals, and workflow automation, helping organizations move faster without sacrificing quality or compliance. Under the SLED360 umbrella, we deliver products and services tailored to the unique needs of state and local governments and the education sector, from modern case management to digital services. Our product offerings reflect our entrepreneurial spirit and firsthand experience solving real-world problems with scalable, human-centered technology.

As we expand into new markets and scale our solutions, there's never been a better time to join AOT.

Role and Responsibilities

We're seeking an organized, proactive Administrative Coordinator to keep day-to-day operations running smoothly. You'll support our Finance, Marketing, Compliance, and HR teams, manage core administrative processes, and act as a go-to contact for staff and external partners. This role suits someone who enjoys variety, takes ownership, and likes bringing order to a busy environment.

You will:

Coordinate calendars, meetings, and travel arrangements for AOT’s staff and leadership.
Serve as the first point of contact for general inquiries by phone and email.
Maintain organized digital and physical filing systems, records, and shared drives.
Oversee device management for AOT, including inventory/asset tracking and mobile device management, in coordination with AOT’s Compliance team.
Process invoices, expense reports, and purchase orders in coordination with AOT’s Finance team.
Assist AOT’s HR team with onboarding and offboarding logistics, such as equipment, accounts, and workspace setup.
Assist AOT’s marketing team with in-person client events, conferences, and meetings, including catering, swag, and logistics
Prepare documents, reports, presentations, and correspondence as needed.
Coordinate office operations as needed (e.g., process incoming mail and deliveries, order and track office supplies and equipment, liaise with building management and janitorial services).
Identify ways to improve administrative processes and documentation.
Take on other administrative projects as needed.

Who You Are

You're an experienced administrator who is organized, reliable, and proactive. You thrive on variety, stay calm when priorities shift, and take pride in creating systems that make work easier for everyone around you. Friendly, dependable, and discreet, you build trust quickly and enjoy being the person colleagues know they can count on.

Must-Have Skills

2+ years of experience in an administrative, coordination, office management, or executive support role.
Clear, professional written and verbal communication. You'll be a first point of contact for clients, vendors, and candidates.
Strong organizational skills and the ability to manage competing priorities across teams.
Comfort with technology and learning new systems quickly.
Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Drive).
Based in Victoria, BC, and able to work on site at our Victoria office at least two days per week, plus additional days as needed, including for client events and conferences.
Discretion with confidential information.

Nice-to-Have Skills

Experience with mobile device management platforms such as ManageEngine, Intune, or Jamf.
Experience managing calendars and travel for executives.
Event planning or coordination experience.
Experience working in a remote-first or distributed organization.
Experience with procurement, vendor management, or inventory tracking.
Experience documenting processes or setting up administrative systems.

What We Offer

$65K – $70K CAD, commensurate with experience
A hybrid role in a remote-first company (minimum of two days per week on site in Victoria, BC + three days per week remote)
Continuous learning and professional development opportunities
Flexible schedules and generous paid time off
Competitive health, dental, and wellness benefits from Day 1
Employer-sponsored deferred profit-sharing plan
A collaborative, mission-driven culture where your work matters

Apply Now

If this role sounds like a good fit, we'd like to hear from you.

We strongly encourage candidates of all backgrounds, experiences, and identities to apply, even if they don't meet 100% of the listed criteria. We are seeking candidates with diverse career experiences for this position. If you're passionate about impacting the tech industry and eager to contribute your expertise, we invite you to apply!

Closing date: November 23, 2026

Salary Range

$65,000 - $70,000 CAD

Apply About employer

More about this job

Responsibilities

The Administrative Coordinator will manage day-to-day operations, including calendar coordination, travel arrangements, and serving as the primary point of contact for inquiries. They will also support Finance, Marketing, Compliance, and HR teams with tasks such as invoice processing, onboarding logistics, and event planning.

Requirements

Candidates must have at least 2 years of experience in an administrative or office management role and possess strong organizational and communication skills. Proficiency in Google Workspace and the ability to work on-site in Victoria, BC, at least two days per week are required.

Skills

Administrative support
Office management
Calendar management
Travel coordination
Google Workspace
Inventory tracking
Invoice processing
Expense reporting
Onboarding
Event coordination
Communication
Organizational skills
Document preparation
Vendor management
Compliance
Procurement

Benefits

Flexible schedules
Paid time off
Health benefits
Dental benefits
Wellness benefits
Deferred profit-sharing plan
Professional development opportunities

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Office Management
Google Workspace
Finance
Marketing
Compliance
Human Resources
Procurement
Vendor Management
Inventory Tracking
Event Planning
Formsflow.ai
SLED360
Consulting
Automation
Cloud
Application Development
Mobile Device Management
ManageEngine
Intune
Jamf
Hybrid Work
Operations
Documentation
Logistics

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