Office & administration jobs in Canada

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Added 7 days ago
NC
Cross Border Administrative Assistant
Numis CPAs Inc.
AB · Edmonton, AB
- Full-time
Support mailing and other administrative requirements for the Cross Border team · tax or cross-border matters is an asset, but not required
Added 7 days ago
IH
Administrative Assistant | IH Quality
Interior Health Authority
Kelowna, BC
- Full-time
Added 7 days ago
CR
Bilingual Part-Time Receptionist (French and English)
COGIR Real Estate
Orleans, ON
- Part-time
Expertise in Microsoft Office ( Word, Excel, PowerPoint, E-Mail)
Added 7 days ago
RU
Senior Receptionist & Switchboard
Ricoh USA, Inc.
Quebec, QC
- Full-time
Added 7 days ago
CS
Office Manager
Cogir Senior Living
Kelowna, BC · Sandalwood Retirement Resort
- Full-time
…ready to take your experience to the next level? As our next Office Manager, you will be a pivotal member of our Retirement management team focused on handling all the behind-the-scenes…
Added 7 days ago
CB
Purchasing Manager
Chef Bombay
Canada
- Full-time
Added 7 days ago
AT
Administrative Coordinator
AOT Technologies
Victoria, BC
- Full-time
A hybrid role in a remote-first company (minimum of two days per week on site in Victoria, BC + three days per week remote)
Added 7 days ago
FC
Operations Supervisor-2
FedEx Canada
Corunna, ON
- Part-time
Must possess valid driver’s license and a good driving record
Added 7 days ago
RU
Office Clerk
Ricoh USA, Inc.
Toronto, ON
- Full-time
Orders paper, toner and other office supplies;
Added 7 days ago
PT
School Administrative Secretary (#070-AN)
Pembina Trails School Division
Winnipeg, MB
- Full-time
Other office duties as may be assigned from time to time by school administration
Added 7 days ago
PH
Unit Clerk, Hospital Unit 5 - BC Cancer - Vancouver
Provincial Health Services Authority
Vancouver, BC
- Part-time
Added 7 days ago
PT
School Assistant Administrative Secretary - French Preferred (#071-DI)
Pembina Trails School Division
Winnipeg, MB
- Full-time
Other office duties as may be assigned from time to time by school administration
Added 7 days ago
Administrative Coordinator
AOT Technologies
Victoria, BC
A hybrid role in a remote-first company (minimum of two days per week on site in Victoria, BC + three days per week remote)
Added 7 days ago
E
Sales Enablement Consultant, Principal
Epicor
Canada
- Full-time
Added 7 days ago
AS
Service Contract Administrator
Apex Systems
Concord, ON
- $27 CAD / hour
- Contract
This position reports to the Sr. Manager, Customer Service and is part of the Service Contract Administration team located in Concord, Canada. This is an on-site role.
Added 7 days ago
FH
Front Office Supervisor
Fairmont Hotels & Resorts
Banff, AB
- Full-time
Added 7 days ago
FN
Medical Office Assistant, Fraser South First Nations Primary Care Centre, Expression Of Interest
First Nations Health Authority
Chilliwack, BC
- Full-time
Title: Medical Office Assistant, Fraser South First Nations Primary Care Centre
Added 7 days ago
B
Procurement Specialist
BGIS
Halifax, NS
- Full-time
Computer proficiency in MS Office applications. Ability to quickly learn proprietary databases
Added 7 days ago
TC
Executive Assistant
The Children's Aid Society of the District of Thunder Bay
Thunder Bay, ON
- $64,507 to $81,622 CAD / year
- Full-time
Added 7 days ago
DG
Logistics Admin Assistant
DeVry Greenhouses
Chilliwack, BC
- Full-time
Experience in logistics administration, transportation coordination, or office administration is considered an asset.
Added 7 days ago
Operations Supervisor
Tenaris
Sault Ste. Marie, ON
Added 7 days ago
KB
Executive Assistant
Kent Building Supplies
Saint John, NB
- Full-time
…and ensure efficient executive operations. Based at our Head Office in Saint John, New Brunswick, this role supports executive leaders through effective calendar management, meeting…
Added 7 days ago
LI
Contract Administrator
LJB Inc.
Markham, ON
- Contract
10–15 years’ experience in municipal infrastructure construction contract administration, with an emphasis on water and wastewater infrastructure, trenchless construction, and…
Added 7 days ago
SA
Office Assistant – Outpatient Addictions Program – Temporary Full Time
Sault Area Hospital
Sault Ste. Marie, ON
- Full-time
Certificate in Health Office Administration or Diploma in Office Administration or equivalent education and/or experience
Added 7 days ago
BG
Human Resources Administrative Assistant
BC General Employees' Union (BCGEU)
Burnaby, BC
- Full-time
Hours of work are 40 hours, five days per week

AOT Technologies

Administrative Coordinator

Victoria, BC, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 23, 2026
Experience: 2+ years of experience in an administrative, coordination, office management, or executive support role.
Posting language: English
Posted: Nov 2, 2026

Original job description

Do you relish the opportunity to take on a new challenge every week?

Do you enjoy building and improving processes and ensuring that everything runs smoothly?

Do you thrive as the first point of contact for colleagues, clients, and partners?

AOT Technologies is hiring an Administrative Coordinator to provide outstanding admin support to teams and colleagues across the organization. This is a hybrid role based in Victoria, BC.

About AOT

We're on a mission to help enterprises and governments bring their ideas to life.

As a boutique consulting firm, we partner with enterprises, startups, and governments to solve complex, mission-critical challenges. Our expertise spans business process management, automation and AI, cloud, and application development. Our teams are collaborative, our leadership is transparent, and our work is impactful.

Alongside our consulting practice, we're product builders: our flagship platform, formsflow.ai, is a low-code solution that simplifies complex form creation, approvals, and workflow automation, helping organizations move faster without sacrificing quality or compliance. Under the SLED360 umbrella, we deliver products and services tailored to the unique needs of state and local governments and the education sector, from modern case management to digital services. Our product offerings reflect our entrepreneurial spirit and firsthand experience solving real-world problems with scalable, human-centered technology.

As we expand into new markets and scale our solutions, there's never been a better time to join AOT.

Role And Responsibilities

We're seeking an organized, proactive Administrative Coordinator to keep day-to-day operations running smoothly. You'll support our Finance, Marketing, Compliance, and HR teams, manage core administrative processes, and act as a go-to contact for staff and external partners. This role suits someone who enjoys variety, takes ownership, and likes bringing order to a busy environment.

You Will

Coordinate calendars, meetings, and travel arrangements for AOT’s staff and leadership.
Serve as the first point of contact for general inquiries by phone and email.
Maintain organized digital and physical filing systems, records, and shared drives.
Oversee device management for AOT, including inventory/asset tracking and mobile device management, in coordination with AOT’s Compliance team.
Process invoices, expense reports, and purchase orders in coordination with AOT’s Finance team.
Assist AOT’s HR team with onboarding and offboarding logistics, such as equipment, accounts, and workspace setup.
Assist AOT’s marketing team with in-person client events, conferences, and meetings, including catering, swag, and logistics
Prepare documents, reports, presentations, and correspondence as needed.
Coordinate office operations as needed (e.g., process incoming mail and deliveries, order and track office supplies and equipment, liaise with building management and janitorial services).
Identify ways to improve administrative processes and documentation.
Take on other administrative projects as needed.

Who You Are

You're an experienced administrator who is organized, reliable, and proactive. You thrive on variety, stay calm when priorities shift, and take pride in creating systems that make work easier for everyone around you. Friendly, dependable, and discreet, you build trust quickly and enjoy being the person colleagues know they can count on.

Must-Have Skills

2+ years of experience in an administrative, coordination, office management, or executive support role.
Clear, professional written and verbal communication. You'll be a first point of contact for clients, vendors, and candidates.
Strong organizational skills and the ability to manage competing priorities across teams.
Comfort with technology and learning new systems quickly.
Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Drive).
Based in Victoria, BC, and able to work on site at our Victoria office at least two days per week, plus additional days as needed, including for client events and conferences.
Discretion with confidential information.

Nice-to-Have Skills

Experience with mobile device management platforms such as ManageEngine, Intune, or Jamf.
Experience managing calendars and travel for executives.
Event planning or coordination experience.
Experience working in a remote-first or distributed organization.
Experience with procurement, vendor management, or inventory tracking.
Experience documenting processes or setting up administrative systems.

What We Offer

$65K – $70K CAD, commensurate with experience
A hybrid role in a remote-first company (minimum of two days per week on site in Victoria, BC + three days per week remote)
Continuous learning and professional development opportunities
Flexible schedules and generous paid time off
Competitive health, dental, and wellness benefits from Day 1
Employer-sponsored deferred profit-sharing plan
A collaborative, mission-driven culture where your work matters

Apply Now

If this role sounds like a good fit, we'd like to hear from you.

We strongly encourage candidates of all backgrounds, experiences, and identities to apply, even if they don't meet 100% of the listed criteria. We are seeking candidates with diverse career experiences for this position. If you're passionate about impacting the tech industry and eager to contribute your expertise, we invite you to apply!

Closing date: November 23, 2026

Salary Range: $65,000 CAD - $70,000 CAD

Apply on LinkedIn About employer

More about this job

Responsibilities

Coordinate calendars, meetings, travel, inquiries, records, device inventory, invoices, expenses, and purchase orders while supporting Finance, Marketing, Compliance, and HR. Assist with onboarding, events, office operations, documentation, and improvements to administrative processes.

Requirements

Requires at least two years of experience in administration, coordination, office management, or executive support, along with strong communication, organizational, technology, and confidentiality skills. Candidates must be based in Victoria, BC, able to work on site at least two days per week, and proficient with Google Workspace.

Skills

Administrative Coordination
Calendar Management
Meeting Coordination
Travel Arrangements
Professional Communication
Organization
Prioritization
Google Workspace
Records Management
Mobile Device Management
Invoice Processing
Expense Reporting
Purchase Orders
Onboarding and Offboarding
Event Coordination
Process Improvement

Benefits

Professional Development
Flexible Schedules
Paid Time Off
Health Benefits
Dental Benefits
Wellness Benefits
Employer-Sponsored Deferred Profit-Sharing Plan

Visa sponsorship

Not detected in the job text

Keywords

Google Workspace
Gmail
Google Calendar
Google Docs
Google Sheets
Google Drive
ManageEngine
Microsoft Intune
Jamf
Mobile Device Management
Asset Tracking
Inventory Management
Procurement
Vendor Management
Invoice Processing
Expense Reports
Purchase Orders
Onboarding
Offboarding
Event Planning
Travel Coordination
Records Management
Process Documentation
Process Improvement
Office Operations
Remote-First Organization
Business Process Management
Automation
Artificial Intelligence
Cloud

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Office & administration jobs in Canada

Cross Border Administrative Assistant

Administrative Assistant | IH Quality

Bilingual Part-Time Receptionist (French and English)

Senior Receptionist & Switchboard

Office Manager

Purchasing Manager