Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 14 mins ago
1
Treatment Coordinator-Babin Dentistry, Victoria
123Dentist
Victoria, BC
- $28 to $35 CAD / hour
- Full-time
The team at Babin Dentistry located in Victoria, BC are looking for a passionate, hard-working Treatment Coordinator/Dental Administrator on a full-time basis.
Added 14 mins ago
1
Dental Receptionist - Dr. Josie Maricello Dentistry
123Dentist
Toronto, ON · Greater Toronto Area, Canada
- $25 to $30 CAD / hour
- Full-time
Collaborative team and environment to help you succeed as a Dental Administrator/ Administrative Assistant. Working at Dr. Josie Maricello Dentistry , you will experience a team-oriented…
Added 14 mins ago
1
Dental Administrator, Sault Dental Arts
123Dentist
Sault Ste. Marie, ON
- $23 to $27 CAD / hour
- Full-time
Added 14 mins ago
1
Dental Receptionist - Appletree Dental for Kids Newmarket
123Dentist
Newmarket, ON
- Part-time
Collaborative team and environment to help you succeed as a Dental Administrator. Working at Appletree Dental for Kids you will experience a team-oriented environment as it is a massive…
Added 14 mins ago
1
Dental Administrator - Dental Studio - Square One
123Dentist
Mississauga, ON
- $27 to $32 CAD / hour
- Part-time
Studio Dental – Square One is looking for an experienced, motivated, and detail-oriented Dental Administrator to join our growing team! We are a busy, fast-paced dental office committed to…
Added 14 mins ago
1
Dental Administrator - Dentistry on Dundas
123Dentist
Cambridge, ON
- Full-time
The team at Dentistry on Dundas located in Cambridge, ON are looking for a passionate, hard-working Dental Administrator on a full-time basis.
Added 14 mins ago
1
Administrative Team Lead - Stoney Creek, ON
123Dentist
Stoney Creek, NB
- Full-time
Collaborative team and environment to help you succeed as a Dental Administrator/ Administrative Assistant. Working at Appletree Dental for kids , you will experience a team-oriented…
Added 14 mins ago
1
Administrator - Dental Studio (Avondale)
123Dentist
London, ON
- $25 to $29 CAD / hour
- Full-time
The team at Dental Studio Avondale in London, ON is looking for an enthusiastic, organized, and motivated Full-Time Dental Administrator to join our busy and growing practice.
Added 14 mins ago
1
Dental Receptionist - Vista Dental, Scarborough, ON
123Dentist
Toronto, ON · Scarborough, ON
- $20 to $24 CAD / hour
- Part-time
Collaborative team and environment to help you succeed as a Dental Administrator/ Administrative Assistant. Working at clinic name, you will experience a team-oriented environment as it is…
Added 14 mins ago
1
Dental Administrator - Quad Dental
123Dentist
Toronto, ON · North York, ON
- $23 to $30 CAD / hour
- Full-time
The team in North York, ON are looking for a passionate, hard-working Dental Administrator on a full-time basis.
Added 14 mins ago
1
Dental Administrator - Oakville, ON - 12718
123Dentist
Oakville, ON
- $23 to $25 CAD / hour
- Full-time
Our clinic, located in Oakville, ON are looking for a passionate, hard-working Dental Administrator on a full-time basis.
Added 14 mins ago
1
Dental Administrator - Bayview Smile Centre
123Dentist
Toronto, ON · North York, ON
- $26 to $27 CAD / hour
- Full-time
The team at Bayview Smile Centrelocated in North York, ON are looking for for a friendly, professional, and enthusiastic Dental Administrator to join our growing team on a full timebasis!
Added 14 mins ago
1
Dental Administrator - Toronto, ON - 12409
123Dentist
Toronto, ON
- $21 to $24 CAD / hour
- Full-time
The team at our clinic located in Toronto are looking for a passionate, hard-working Dental Administrator on a full-time basis.
Added 14 mins ago
1
Dental Administrator - Quad Dental
123Dentist
Toronto, ON · North York, ON
- $23 to $30 CAD / hour
- Full-time
The team in North York, ON are looking for a passionate, hard-working Dental Administrator on a full-time basis.
Added 14 mins ago
1
Dental Receptionist - Studio Dental Fairview Mall
123Dentist
Toronto, ON · Greater Toronto Area, Canada
- $20 to $28 CAD / hour
- Full-time
Minimum of 2 years experience is required as a Dental Administrator/Administrative Assistant
Added 14 mins ago
1
Dental Receptionist-Grandview Corners Dental, Surrey
123Dentist
Surrey, BC
- $22 to $28 CAD / hour
- Full-time
1 year of experience is preferred as a Dental Administrator/Administrative Assistant
Added 14 mins ago
1
Administrator-East Village Dental, Calgary
123Dentist
Calgary, AB
- $28 to $35 CAD / hour
- Full-time
The team at East Village Dental located in Calgary, Alberta are looking for a passionate, hard-working Dental Administrator on a full-time basis.
Added 44 mins ago
BT
Client Service & Intake Administrator
Baker Tilly Canada
Iqaluit, NU
- Full-time
The Client Service & Intake Administrator is the first point of contact for personal tax clients and is responsible for receiving, organizing, documenting, and tracking client information…
Added 1 hour ago
B
Unix Linux System Administrator
BuzzClan
SK · Saskatchewan, Canada
- Contract
Job Description: RFS 1019620 - UNIX/Linux Administrator
Added 1 hour ago
WP
Property Management Administrator
WestUrban Properties Management
Campbell River, BC
- Part-time
We are currently accepting applications for a Property Management Administrator to join our team in Campbell River, BC. This is an office-based role. If you thrive in a fast-paced…
Added 2 hours ago
W
Procurement Administrator
Worley
Calgary, AB
- Full-time
We are seeking an experienced Procurement Administrator to provide critical support to our Supply Chain team. This role is responsible for coordinating Supply Chain activities related to…
Added 3 hours ago
F
Weld-Console Administrator / Construction Automation Specialist
Fluor
Calgary, AB
- Full-time
The Weld-Console Administrator / Construction Automation Specialist will support project welding and piping construction activities through the administration, maintenance, and quality…
Added 3 hours ago
TD
Service Delivery Manager
Terra Dygital
Toronto, ON
- $115,000 to $130,000 CAD / year
- Full-time
As a Service Delivery Manager, you are a hands-on technical leader who earned credibility as a Senior System Administrator before moving into people management. You own the quality of…
Added 3 hours ago
UO
Senior Advanced Research Computing Systems Administrator
University of Victoria
Victoria, BC
- Internship
…Infrastructure, the Senior Advanced Research Computing Systems Administrator works as part of a team to design, build, and ensure the operational effectiveness of the university’s research…
Added 3 hours ago
MR
On-Site Leasing Administrator
MoveSmart Rentals
Kitchener, ON
- $65,000 to $80,000 CAD / year
- Internship
MoveSmart Rentals is hiring an On-Site Leasing Administrator to support leasing and resident retention at a designated residential building.

AOT Technologies

Administrative Coordinator

Victoria, BC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 23, 2026
Experience: 2+ years of experience in an administrative, coordination, office management, or executive support role.
Posting language: English
Posted: Nov 2, 2026

Original job description

Do you relish the opportunity to take on a new challenge every week?

Do you enjoy building and improving processes and ensuring that everything runs smoothly?

Do you thrive as the first point of contact for colleagues, clients, and partners?

AOT Technologies is hiring an Administrative Coordinator to provide outstanding admin support to teams and colleagues across the organization. This is a hybrid role based in Victoria, BC.

About AOT

We're on a mission to help enterprises and governments bring their ideas to life.

As a boutique consulting firm, we partner with enterprises, startups, and governments to solve complex, mission-critical challenges. Our expertise spans business process management, automation and AI, cloud, and application development. Our teams are collaborative, our leadership is transparent, and our work is impactful.

Alongside our consulting practice, we're product builders: our flagship platform, formsflow.ai, is a low-code solution that simplifies complex form creation, approvals, and workflow automation, helping organizations move faster without sacrificing quality or compliance. Under the SLED360 umbrella, we deliver products and services tailored to the unique needs of state and local governments and the education sector, from modern case management to digital services. Our product offerings reflect our entrepreneurial spirit and firsthand experience solving real-world problems with scalable, human-centered technology.

As we expand into new markets and scale our solutions, there's never been a better time to join AOT.

Role And Responsibilities

We're seeking an organized, proactive Administrative Coordinator to keep day-to-day operations running smoothly. You'll support our Finance, Marketing, Compliance, and HR teams, manage core administrative processes, and act as a go-to contact for staff and external partners. This role suits someone who enjoys variety, takes ownership, and likes bringing order to a busy environment.

You Will

Coordinate calendars, meetings, and travel arrangements for AOT’s staff and leadership.
Serve as the first point of contact for general inquiries by phone and email.
Maintain organized digital and physical filing systems, records, and shared drives.
Oversee device management for AOT, including inventory/asset tracking and mobile device management, in coordination with AOT’s Compliance team.
Process invoices, expense reports, and purchase orders in coordination with AOT’s Finance team.
Assist AOT’s HR team with onboarding and offboarding logistics, such as equipment, accounts, and workspace setup.
Assist AOT’s marketing team with in-person client events, conferences, and meetings, including catering, swag, and logistics
Prepare documents, reports, presentations, and correspondence as needed.
Coordinate office operations as needed (e.g., process incoming mail and deliveries, order and track office supplies and equipment, liaise with building management and janitorial services).
Identify ways to improve administrative processes and documentation.
Take on other administrative projects as needed.

Who You Are

You're an experienced administrator who is organized, reliable, and proactive. You thrive on variety, stay calm when priorities shift, and take pride in creating systems that make work easier for everyone around you. Friendly, dependable, and discreet, you build trust quickly and enjoy being the person colleagues know they can count on.

Must-Have Skills

2+ years of experience in an administrative, coordination, office management, or executive support role.
Clear, professional written and verbal communication. You'll be a first point of contact for clients, vendors, and candidates.
Strong organizational skills and the ability to manage competing priorities across teams.
Comfort with technology and learning new systems quickly.
Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Drive).
Based in Victoria, BC, and able to work on site at our Victoria office at least two days per week, plus additional days as needed, including for client events and conferences.
Discretion with confidential information.

Nice-to-Have Skills

Experience with mobile device management platforms such as ManageEngine, Intune, or Jamf.
Experience managing calendars and travel for executives.
Event planning or coordination experience.
Experience working in a remote-first or distributed organization.
Experience with procurement, vendor management, or inventory tracking.
Experience documenting processes or setting up administrative systems.

What We Offer

$65K – $70K CAD, commensurate with experience
A hybrid role in a remote-first company (minimum of two days per week on site in Victoria, BC + three days per week remote)
Continuous learning and professional development opportunities
Flexible schedules and generous paid time off
Competitive health, dental, and wellness benefits from Day 1
Employer-sponsored deferred profit-sharing plan
A collaborative, mission-driven culture where your work matters

Apply Now

If this role sounds like a good fit, we'd like to hear from you.

We strongly encourage candidates of all backgrounds, experiences, and identities to apply, even if they don't meet 100% of the listed criteria. We are seeking candidates with diverse career experiences for this position. If you're passionate about impacting the tech industry and eager to contribute your expertise, we invite you to apply!

Closing date: November 23, 2026

Salary Range: $65,000 CAD - $70,000 CAD

Apply About employer

More about this job

Responsibilities

Coordinate calendars, meetings, travel, inquiries, records, device inventory, invoices, expenses, and purchase orders while supporting Finance, Marketing, Compliance, and HR. Assist with onboarding, events, office operations, documentation, and improvements to administrative processes.

Requirements

Requires at least two years of experience in administration, coordination, office management, or executive support, along with strong communication, organizational, technology, and confidentiality skills. Candidates must be based in Victoria, BC, able to work on site at least two days per week, and proficient with Google Workspace.

Skills

Administrative Coordination
Calendar Management
Meeting Coordination
Travel Arrangements
Professional Communication
Organization
Prioritization
Google Workspace
Records Management
Mobile Device Management
Invoice Processing
Expense Reporting
Purchase Orders
Onboarding and Offboarding
Event Coordination
Process Improvement

Benefits

Professional Development
Flexible Schedules
Paid Time Off
Health Benefits
Dental Benefits
Wellness Benefits
Employer-Sponsored Deferred Profit-Sharing Plan

Visa sponsorship

Not detected in the job text

Keywords

Google Workspace
Gmail
Google Calendar
Google Docs
Google Sheets
Google Drive
ManageEngine
Microsoft Intune
Jamf
Mobile Device Management
Asset Tracking
Inventory Management
Procurement
Vendor Management
Invoice Processing
Expense Reports
Purchase Orders
Onboarding
Offboarding
Event Planning
Travel Coordination
Records Management
Process Documentation
Process Improvement
Office Operations
Remote-First Organization
Business Process Management
Automation
Artificial Intelligence
Cloud

Report this job