Find work in Canada.

566,128 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 12 mins ago
TD
Service Delivery Manager
Terra Dygital
Toronto, ON
- $115,000 to $130,000 CAD / year
- Full-time
…for Team Leads and the day-to-day relationship manager for client technical environments. Strong client relationships, proactive root cause work, and steady process improvement are central…
Added 12 mins ago
T
Senior Talent Acquisition Specialist
Tookli
Toronto, ON
- Full-time
…Tookli delivers practical, scalable solutions tailored to each client’s needs. The company embraces digital transformation and works closely with partners to solve complex challenges and…
Added 12 mins ago
T
Business Intelligence Analyst
Tookli
Montreal, QC
- Full-time
Company Description Tookli is a digital innovation partner that helps businesses and entrepreneurs turn their ambitions into impactful web, mobile, and AI-driven solutions. The company…
Added 12 mins ago
CL
Business Development Associate - Toronto, Ontario
Caravel Law LLP
Toronto, ON
- Full-time
We’re a strategic partner of Platform Calgary, the front door to Alberta’s innovation ecosystem, a four-time Globe and Mail Top Growing Company, and recognized as one of Canada’s Best Law…
Added 12 mins ago
JC
Sales Associate, Yorkdale Shopping Center
Jimmy Choo
Toronto, ON
- $19 to $21 CAD / hour
- Full-time
…with the ability to multitask and a focus on building lasting client relationships. You will work in an inspiring and rewarding environment with opportunities for individual…
Added 12 mins ago
JC
Sales Associate, Toronto Premium Outlet
Jimmy Choo
Halton Hills, ON
- $19 to $21 CAD / hour
- Full-time
…with the ability to multitask and a focus on building lasting client relationships. You will work in an inspiring and rewarding environment with opportunities for individual…
Added 13 mins ago
I
Client Solutions Lead
Insight
Remote, Canada
- Full-time
- Remote
Received 35+ industry and partner awards in the past year
Added 13 mins ago
R
Senior On-Site Service Specialist, Hospitality
Ricoh
Montreal, QC
- Full-time
…Integrated Accounts Manager in the execution of all internal and Client events. This position may also include general clerical, reception, copying, mail services, shipping and receiving…
Added 27 mins ago
HG
Software Architect– Azure & Application Modernization
Hanalytica GmbH
Canada
- Contract
Hanalytica is the recruiting and delivery partner for this opportunity.
Added 27 mins ago
TS
Client Delivery Manager
Turnberry Solutions
Saint-Paul, NB · St.-Paul, NB
- Full-time
Partner with account leadership to navigate sensitive personnel situations, balancing consultant advocacy, client expectations, and broader business objectives
Added 27 mins ago
DT
Director of IT Security Infrastructure
Decode Talent
Canada
- Contract
Our client is an established, vertically integrated maker of premium custom home furnishings, supporting customers at every step from design consultation to installation. Their business…
Added 27 mins ago
MR
VP of Marketing Operations
MoveSmart Rentals
Toronto, ON
- Internship
Partner with technology and CRM teams to improve forms, tracking, lead routing, call tracking, landing pages, follow-up automation, and attribution
Added 28 mins ago
WT
Senior Associate, Workforce Management
Wealthsimple Technologies
Remote, Canada
- $32.69 to $40.87 CAD / hour
- Full-time
- Remote
Every great client conversation at Wealthsimple starts with the right person being in the right place at the right time. That's workforce management, and it's a big part of how our Client…
Added 28 mins ago
RB
Financial Advisor
Royal Bank of Canada
Wellington North, ON
- Full-time
Communicate effectively to uncover client needs, deliver client centric advice, solutions and proactively resolve client concerns at first point of contact
Added 28 mins ago
RB
Lead Automation Engineer
Royal Bank of Canada
Toronto, ON
- Full-time
Partner with enterprise architecture, security, and compliance teams
Added 28 mins ago
AC
Représentant Des Comptes Clients/customer Account Representative
Aston Carter
Longueuil, QC
- $32 to $40 CAD / hour
- Contract
…Il ou elle agit comme personne-ressource principale pour le client et comme lien stratégique entre latelier de réparation et le client, en gérant les services de réparation de moteurs et en…
Added 28 mins ago
AC
Technical Recruiter
Aston Carter
Vancouver, BC
- $30 to $36.14 CAD / hour
- Contract
Partner with a Recruiter Business Partner to transition candidates from onsite interview stage through final selection and offer lockdown.
Added 28 mins ago
T
Représentant Du Service à La Clientèle
TEKsystems
Montreal, QC
- $24 to $25 CAD / hour
- Contract
Passion pour lexpérience client et désir daider les clients à résoudre leurs préoccupations.
Added 42 mins ago
IS
Network Designer - Senior
Innova Solutions
Toronto, ON
- $600 to $620 CAD / day
- Full-time
A client of Innova Solutions is immediately hiring for a Network Designer - Senior
Added 42 mins ago
SQ
Manager, Supplier Strategy & Integration
Sunlife Québec
Montreal, QC
- Full-time
Anticipate client, internal business partner and supplier needs when participating in solution development with peers and cross-functional teams and engage the appropriate stakeholders to…
Added 57 mins ago
CL
Director of Business Development - Alberta
Caravel Law LLP
Calgary, AB
- Full-time
We’re a strategic partner of Platform Calgary, the front door to Alberta’s innovation ecosystem, a four-time Globe and Mail Top Growing Company, and recognized as one of Canada’s Best Law…
Added 57 mins ago
CL
Business Development Associate - Toronto, Ontario
Caravel Law LLP
Toronto, ON
- Full-time
We’re a strategic partner of Platform Calgary, the front door to Alberta’s innovation ecosystem, a four-time Globe and Mail Top Growing Company, and recognized as one of Canada’s Best Law…
Added 57 mins ago
V
Senior Lead Data & AI Engineer
Vanguard
Toronto, ON
- Full-time
Partner with architecture and platform teams to advance enterprise data platform capabilities and engineering standards.
Added 1 hour ago
IW
Senior Manager, Business Development
IG Wealth Management
MB · Manitoba, Canada
- Full-time
Partner across Business Development, regional leadership, Operations, Advisor Onboarding, Legal, and Compliance to clarify roles, align priorities, and deliver shared objectives.
Added 1 hour ago
IW
Senior Manager, Business Development
IG Wealth Management
BC · British Columbia, Canada
- Full-time
Partner across Business Development, regional leadership, Operations, Advisor Onboarding, Legal, and Compliance to clarify roles, align priorities, and deliver shared objectives.

AOT Technologies

Administrative Coordinator

Victoria, BC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 23, 2026
Experience: 2+ years of experience in an administrative, coordination, office management, or executive support role.
Posting language: English
Posted: Nov 2, 2026

Original job description

Do you relish the opportunity to take on a new challenge every week?

Do you enjoy building and improving processes and ensuring that everything runs smoothly?

Do you thrive as the first point of contact for colleagues, clients, and partners?

AOT Technologies is hiring an Administrative Coordinator to provide outstanding admin support to teams and colleagues across the organization. This is a hybrid role based in Victoria, BC.

About AOT

We're on a mission to help enterprises and governments bring their ideas to life.

As a boutique consulting firm, we partner with enterprises, startups, and governments to solve complex, mission-critical challenges. Our expertise spans business process management, automation and AI, cloud, and application development. Our teams are collaborative, our leadership is transparent, and our work is impactful.

Alongside our consulting practice, we're product builders: our flagship platform, formsflow.ai, is a low-code solution that simplifies complex form creation, approvals, and workflow automation, helping organizations move faster without sacrificing quality or compliance. Under the SLED360 umbrella, we deliver products and services tailored to the unique needs of state and local governments and the education sector, from modern case management to digital services. Our product offerings reflect our entrepreneurial spirit and firsthand experience solving real-world problems with scalable, human-centered technology.

As we expand into new markets and scale our solutions, there's never been a better time to join AOT.

Role And Responsibilities

We're seeking an organized, proactive Administrative Coordinator to keep day-to-day operations running smoothly. You'll support our Finance, Marketing, Compliance, and HR teams, manage core administrative processes, and act as a go-to contact for staff and external partners. This role suits someone who enjoys variety, takes ownership, and likes bringing order to a busy environment.

You Will

Coordinate calendars, meetings, and travel arrangements for AOT’s staff and leadership.
Serve as the first point of contact for general inquiries by phone and email.
Maintain organized digital and physical filing systems, records, and shared drives.
Oversee device management for AOT, including inventory/asset tracking and mobile device management, in coordination with AOT’s Compliance team.
Process invoices, expense reports, and purchase orders in coordination with AOT’s Finance team.
Assist AOT’s HR team with onboarding and offboarding logistics, such as equipment, accounts, and workspace setup.
Assist AOT’s marketing team with in-person client events, conferences, and meetings, including catering, swag, and logistics
Prepare documents, reports, presentations, and correspondence as needed.
Coordinate office operations as needed (e.g., process incoming mail and deliveries, order and track office supplies and equipment, liaise with building management and janitorial services).
Identify ways to improve administrative processes and documentation.
Take on other administrative projects as needed.

Who You Are

You're an experienced administrator who is organized, reliable, and proactive. You thrive on variety, stay calm when priorities shift, and take pride in creating systems that make work easier for everyone around you. Friendly, dependable, and discreet, you build trust quickly and enjoy being the person colleagues know they can count on.

Must-Have Skills

2+ years of experience in an administrative, coordination, office management, or executive support role.
Clear, professional written and verbal communication. You'll be a first point of contact for clients, vendors, and candidates.
Strong organizational skills and the ability to manage competing priorities across teams.
Comfort with technology and learning new systems quickly.
Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Drive).
Based in Victoria, BC, and able to work on site at our Victoria office at least two days per week, plus additional days as needed, including for client events and conferences.
Discretion with confidential information.

Nice-to-Have Skills

Experience with mobile device management platforms such as ManageEngine, Intune, or Jamf.
Experience managing calendars and travel for executives.
Event planning or coordination experience.
Experience working in a remote-first or distributed organization.
Experience with procurement, vendor management, or inventory tracking.
Experience documenting processes or setting up administrative systems.

What We Offer

$65K – $70K CAD, commensurate with experience
A hybrid role in a remote-first company (minimum of two days per week on site in Victoria, BC + three days per week remote)
Continuous learning and professional development opportunities
Flexible schedules and generous paid time off
Competitive health, dental, and wellness benefits from Day 1
Employer-sponsored deferred profit-sharing plan
A collaborative, mission-driven culture where your work matters

Apply Now

If this role sounds like a good fit, we'd like to hear from you.

We strongly encourage candidates of all backgrounds, experiences, and identities to apply, even if they don't meet 100% of the listed criteria. We are seeking candidates with diverse career experiences for this position. If you're passionate about impacting the tech industry and eager to contribute your expertise, we invite you to apply!

Closing date: November 23, 2026

Salary Range: $65,000 CAD - $70,000 CAD

Apply About employer

More about this job

Responsibilities

Coordinate calendars, meetings, travel, inquiries, records, device inventory, invoices, expenses, and purchase orders while supporting Finance, Marketing, Compliance, and HR. Assist with onboarding, events, office operations, documentation, and improvements to administrative processes.

Requirements

Requires at least two years of experience in administration, coordination, office management, or executive support, along with strong communication, organizational, technology, and confidentiality skills. Candidates must be based in Victoria, BC, able to work on site at least two days per week, and proficient with Google Workspace.

Skills

Administrative Coordination
Calendar Management
Meeting Coordination
Travel Arrangements
Professional Communication
Organization
Prioritization
Google Workspace
Records Management
Mobile Device Management
Invoice Processing
Expense Reporting
Purchase Orders
Onboarding and Offboarding
Event Coordination
Process Improvement

Benefits

Professional Development
Flexible Schedules
Paid Time Off
Health Benefits
Dental Benefits
Wellness Benefits
Employer-Sponsored Deferred Profit-Sharing Plan

Visa sponsorship

Not detected in the job text

Keywords

Google Workspace
Gmail
Google Calendar
Google Docs
Google Sheets
Google Drive
ManageEngine
Microsoft Intune
Jamf
Mobile Device Management
Asset Tracking
Inventory Management
Procurement
Vendor Management
Invoice Processing
Expense Reports
Purchase Orders
Onboarding
Offboarding
Event Planning
Travel Coordination
Records Management
Process Documentation
Process Improvement
Office Operations
Remote-First Organization
Business Process Management
Automation
Artificial Intelligence
Cloud

Report this job