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Added 21 mins ago
TC
Program Coordinator 2, Full-Time
Taproot Community Support Services
Vancouver, BC
- Full-time
This home supports Indigenous children and youth in care in an environment that values culture, identity, belonging, and connection. Staff work alongside youth to strengthen or re-establish…
Added 50 mins ago
ML
FSQA Coordinator - Contract
Maple Leaf Foods Inc
Oakville, ON
- $47,000 to $69,000 CAD / year
- Contract
Reporting to the FSQA Manager, the FSQA Coordinator monitors and analyzes and interprets data related to Food Safety, GMP, HACCP and other Quality Assurance Program requirements to ensure…
Added 50 mins ago
GT
Visual Merchandiser (Full-Time)
Golf Town
Boisbriand, QC
- Full-time
The Visual Merchandising coordinator is responsible for partnering with multiple departments to improve merchandising and execution in Golf Town stores. This position requires great…
Added 1 hour ago
NC
Executive Coordinator
Norfolk County
ON · Simcoe, ON
- Full-time
As the Executive Coordinator, you’ll provide senior-level support to the Chief Administrative Officer and Senior Leadership Team, coordinating key administrative and organizational…
Added 1 hour ago
PH
Clinical Trials Nurse Coordinator, Research Clinical Trials - BC Cancer - Vancouver
Provincial Health Services Authority
Vancouver, BC
- Full-time
Clinical Trials Nurse Coordinator, Research Clinical Trials
Added 1 hour ago
TO
Engineering Manager
Town of Pelham
Fonthill, ON
- Full-time
Pelham Is Part Of The Dish With One Spoon Wampum, a Treaty That Guides a Commitment To Principles Reflecting Respect For Our Shared Environment And Responsibility To One Another
Added 1 hour ago
H
Service Coordinator, Security
Houle
Calgary, AB
- Full-time
We are recruiting for a Service Coordinator to join our Security Technology team in our Victoria or Burnaby office.
Added 1 hour ago
E
Customer Order Coordinator
evertz.io
Burlington, ON
- Internship
We are seeking a detail-oriented Order Processing Coordinator to accurately enter and manage orders based on customer purchase orders and internal requests for Production and R&D. This role…
Added 1 hour ago
CH
Coordinator, Guest Logistics
CMH Heli-Skiing & Summer Adventures
AB · Alberta, Canada
- Full-time
An opportunity to grow and learn in a work environment that promotes feedback and development.
Added 1 hour ago
V
Freelance In-Person Event Specialist - Toronto, Canada
Visit.org
Toronto, ON
- Temporary
…and discipline to come in and be a builder in a start-up tech…
Added 1 hour ago
CH
Transfer Coordinator, Kelowna (Winter 2026/27)
CMH Heli-Skiing & Summer Adventures
BC · British Columbia, Canada
- Full-time
An opportunity to grow and learn in a work environment that promotes feedback and development.
Added 1 hour ago
PH
Clinical Research and Trials Coordinator, Research Clinical Trials - BC Cancer - Vancouver
Provincial Health Services Authority
Vancouver, BC
- Part-time
Clinical Research and Trials Coordinator, Research Clinical Trials
Added 1 hour ago
AT
Administrative Coordinator
AOT Technologies
Victoria, BC
- Full-time
We're seeking an organized, proactive Administrative Coordinator to keep day-to-day operations running smoothly. You'll support our Finance, Marketing, Compliance, and HR teams, manage core…
Added 1 hour ago
CA
Junior Project Coordinator
Centurion Associates Inc
Toronto, ON
- Full-time
Reporting to the Vice President of Technical Services, the Junior Project Coordinator will support the management team, energy team and project managers and successful completion of…
Added 1 hour ago
G-
Proposal Coordinator
GFL - Sewer Technologies Division
Saskatoon, SK
- Full-time
As an integral member of our dynamic team, the Proposal Coordinator will possess a high level of business acumen and entrepreneurial ability. The Proposal Coordinator will effectively…
Added 1 hour ago
SH
Sales and Events Coordinator | Contract | The Westley Calgary
Silver Hotel Group
Calgary, AB
- Contract
…contract position with a possibility of extension of Sales & Event Coordinator. Reporting to the Director of Sales & Marketing at The Westley Hotel, the successful candidate is expected to…
Added 2 hours ago
Administrative Coordinator
AOT Technologies
Victoria, BC
We're seeking an organized, proactive Administrative Coordinator to keep day-to-day operations running smoothly. You'll support our Finance, Marketing, Compliance, and HR teams, manage core…
Added 2 hours ago
UH
Registered Nurse - Inpatient Leukemia
University Health Network
Toronto, ON
- Contract
…dedicated Advance Practice Nurse Educators and Patient Care Coordinator shared within the Leukemia program to support nursing and the multidisciplinary team members. There are educational…
Added 2 hours ago
TP
Parts Counter Person
T&T Power Group
Fort St. John, BC
- $65,000 to $75,000 USD / year
- Full-time
We are currently seeking a knowledgeable and highly organized Parts Coordinator to support our northern operations in Fort St. John. As the Parts Coordinator, you will be responsible for…
Added 2 hours ago
T
Senior Wealth Operations Officer Prefered Candidate
TD
Toronto, ON
- Full-time
Participate fully as a member of the team, support a positive work environment that promotes service to the business, quality, innovation and teamwork
Added 2 hours ago
C
Global HR Coordinator - Payments / Cross Border
Corpay
Toronto, ON
- Full-time
Corpay is currently looking to hire a Global HR Coordinator. This position falls under our Cross-Border line of business and will be located in Toronto, Canada. In the role, you will play a…
Added 2 hours ago
FH
Recreation Therapist, Rehabilitation & Recovery Services
Fraser Health
Burnaby, BC · BC · Maple Ridge / Pitt Meadows, British Columbia
- Part-time
…we value diversity in the work force and seek to maintain an environment of Respect, Caring and Trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an…
Added 2 hours ago
Radiology Support Aide
Fraser Health
Surrey, BC
…we value diversity in the work force and seek to maintain an environment of Respect, Caring and Trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an…
Added 2 hours ago
FH
RN, Cardiac Inpatient Units or Cardiac Interventional Day Care (DCIU; ICRU)
Fraser Health
Abbotsford, BC
- Full-time
…we value diversity in the work force and seek to maintain an environment of Respect, Caring and Trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an…
Added 2 hours ago
FH
Trauma Clinical Counsellor, Indigenous Health
Fraser Health
Chilliwack, BC
- Full-time
…we value diversity in the work force and seek to maintain an environment of Respect, Caring and…

AOT Technologies

Administrative Coordinator

Victoria, BC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 23, 2026
Experience: 2+ years of experience in an administrative, coordination, office management, or executive support role.
Posting language: English
Posted: Nov 2, 2026

Original job description

Do you relish the opportunity to take on a new challenge every week?

Do you enjoy building and improving processes and ensuring that everything runs smoothly?

Do you thrive as the first point of contact for colleagues, clients, and partners?

AOT Technologies is hiring an Administrative Coordinator to provide outstanding admin support to teams and colleagues across the organization. This is a hybrid role based in Victoria, BC.

About AOT

We're on a mission to help enterprises and governments bring their ideas to life.

As a boutique consulting firm, we partner with enterprises, startups, and governments to solve complex, mission-critical challenges. Our expertise spans business process management, automation and AI, cloud, and application development. Our teams are collaborative, our leadership is transparent, and our work is impactful.

Alongside our consulting practice, we're product builders: our flagship platform, formsflow.ai, is a low-code solution that simplifies complex form creation, approvals, and workflow automation, helping organizations move faster without sacrificing quality or compliance. Under the SLED360 umbrella, we deliver products and services tailored to the unique needs of state and local governments and the education sector, from modern case management to digital services. Our product offerings reflect our entrepreneurial spirit and firsthand experience solving real-world problems with scalable, human-centered technology.

As we expand into new markets and scale our solutions, there's never been a better time to join AOT.

Role And Responsibilities

We're seeking an organized, proactive Administrative Coordinator to keep day-to-day operations running smoothly. You'll support our Finance, Marketing, Compliance, and HR teams, manage core administrative processes, and act as a go-to contact for staff and external partners. This role suits someone who enjoys variety, takes ownership, and likes bringing order to a busy environment.

You Will

Coordinate calendars, meetings, and travel arrangements for AOT’s staff and leadership.
Serve as the first point of contact for general inquiries by phone and email.
Maintain organized digital and physical filing systems, records, and shared drives.
Oversee device management for AOT, including inventory/asset tracking and mobile device management, in coordination with AOT’s Compliance team.
Process invoices, expense reports, and purchase orders in coordination with AOT’s Finance team.
Assist AOT’s HR team with onboarding and offboarding logistics, such as equipment, accounts, and workspace setup.
Assist AOT’s marketing team with in-person client events, conferences, and meetings, including catering, swag, and logistics
Prepare documents, reports, presentations, and correspondence as needed.
Coordinate office operations as needed (e.g., process incoming mail and deliveries, order and track office supplies and equipment, liaise with building management and janitorial services).
Identify ways to improve administrative processes and documentation.
Take on other administrative projects as needed.

Who You Are

You're an experienced administrator who is organized, reliable, and proactive. You thrive on variety, stay calm when priorities shift, and take pride in creating systems that make work easier for everyone around you. Friendly, dependable, and discreet, you build trust quickly and enjoy being the person colleagues know they can count on.

Must-Have Skills

2+ years of experience in an administrative, coordination, office management, or executive support role.
Clear, professional written and verbal communication. You'll be a first point of contact for clients, vendors, and candidates.
Strong organizational skills and the ability to manage competing priorities across teams.
Comfort with technology and learning new systems quickly.
Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Drive).
Based in Victoria, BC, and able to work on site at our Victoria office at least two days per week, plus additional days as needed, including for client events and conferences.
Discretion with confidential information.

Nice-to-Have Skills

Experience with mobile device management platforms such as ManageEngine, Intune, or Jamf.
Experience managing calendars and travel for executives.
Event planning or coordination experience.
Experience working in a remote-first or distributed organization.
Experience with procurement, vendor management, or inventory tracking.
Experience documenting processes or setting up administrative systems.

What We Offer

$65K – $70K CAD, commensurate with experience
A hybrid role in a remote-first company (minimum of two days per week on site in Victoria, BC + three days per week remote)
Continuous learning and professional development opportunities
Flexible schedules and generous paid time off
Competitive health, dental, and wellness benefits from Day 1
Employer-sponsored deferred profit-sharing plan
A collaborative, mission-driven culture where your work matters

Apply Now

If this role sounds like a good fit, we'd like to hear from you.

We strongly encourage candidates of all backgrounds, experiences, and identities to apply, even if they don't meet 100% of the listed criteria. We are seeking candidates with diverse career experiences for this position. If you're passionate about impacting the tech industry and eager to contribute your expertise, we invite you to apply!

Closing date: November 23, 2026

Salary Range: $65,000 CAD - $70,000 CAD

Apply About employer

More about this job

Responsibilities

Coordinate calendars, meetings, travel, inquiries, records, device inventory, invoices, expenses, and purchase orders while supporting Finance, Marketing, Compliance, and HR. Assist with onboarding, events, office operations, documentation, and improvements to administrative processes.

Requirements

Requires at least two years of experience in administration, coordination, office management, or executive support, along with strong communication, organizational, technology, and confidentiality skills. Candidates must be based in Victoria, BC, able to work on site at least two days per week, and proficient with Google Workspace.

Skills

Administrative Coordination
Calendar Management
Meeting Coordination
Travel Arrangements
Professional Communication
Organization
Prioritization
Google Workspace
Records Management
Mobile Device Management
Invoice Processing
Expense Reporting
Purchase Orders
Onboarding and Offboarding
Event Coordination
Process Improvement

Benefits

Professional Development
Flexible Schedules
Paid Time Off
Health Benefits
Dental Benefits
Wellness Benefits
Employer-Sponsored Deferred Profit-Sharing Plan

Visa sponsorship

Not detected in the job text

Keywords

Google Workspace
Gmail
Google Calendar
Google Docs
Google Sheets
Google Drive
ManageEngine
Microsoft Intune
Jamf
Mobile Device Management
Asset Tracking
Inventory Management
Procurement
Vendor Management
Invoice Processing
Expense Reports
Purchase Orders
Onboarding
Offboarding
Event Planning
Travel Coordination
Records Management
Process Documentation
Process Improvement
Office Operations
Remote-First Organization
Business Process Management
Automation
Artificial Intelligence
Cloud

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