Jobs in Canada

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Added 9 mins ago
LC
Pharmacy Assistant Part Time Afternoon Greenlight Requisition
Loblaw Companies Limited
Edmonton, AB
- Part-time
…our colleagues a range of opportunities and experiences to help Canadians Live Life…
Added 24 mins ago
LG
Leaf Filter Installer
LeafFilter Gutter Protection
Nanaimo, BC
- Full-time
Onboarding Assistance – We’ll help you obtain general liability and/or workers comp insurance (where applicable)
Added 24 mins ago
LG
Leaf Filter Installer
LeafFilter Gutter Protection
Calgary, AB
- Full-time
Onboarding Assistance – We’ll help you obtain general liability and/or workers comp insurance (where applicable)
Added 24 mins ago
LG
Leaf Filter Installer
LeafFilter Gutter Protection
AB · Edmonton, AB
- Full-time
Onboarding Assistance – We’ll help you obtain general liability and/or workers comp insurance (where applicable)
Added 24 mins ago
LG
Leaf Filter Installer
LeafFilter Gutter Protection
Burlington, ON
- Full-time
Onboarding Assistance – We’ll help you obtain general liability and/or workers comp insurance (where applicable)
Added 24 mins ago
BC
Registered Nurse - Medical B7
Brant Community Healthcare System
Brantford, ON
- Full-time
Brantford General Hospital – Our acute care hospital offering a full spectrum of inpatient and outpatient services.
Added 24 mins ago
LG
Leaf Filter Installer
LeafFilter Gutter Protection
West Kelowna, BC
- Full-time
Onboarding Assistance – We’ll help you obtain general liability and/or workers comp insurance (where applicable)
Added 24 mins ago
LG
Leaf Filter Installer
LeafFilter Gutter Protection
Regina, SK
- Full-time
Onboarding Assistance – We’ll help you obtain general liability and/or workers comp insurance (where applicable)
Added 24 mins ago
LG
Leaf Filter Installer
LeafFilter Gutter Protection
Mississauga, ON
- Full-time
Onboarding Assistance – We’ll help you obtain general liability and/or workers comp insurance (where applicable)
Added 24 mins ago
LG
Leaf Filter Installer
LeafFilter Gutter Protection
Dartmouth, NS
- Full-time
Onboarding Assistance – We’ll help you obtain general liability and/or workers comp insurance (where applicable)
Added 39 mins ago
RB
2027 Capital Markets, Debt Capital Markets Winter Analyst (8 Months)
Royal Bank of Canada
Toronto, ON
- Full-time
…transaction documents, coordinating weekly pricing and providing general support to the debt capital markets group. You will assist in the execution of debt financing and support broad…
Added 54 mins ago
MR
Handyworker
MoveSmart Rentals
Wasaga Beach, ON
- Internship
Help Prepare Rental Properties for Their Next Tenant
Added 54 mins ago
MR
Handyworker
MoveSmart Rentals
Huntsville, ON
- Internship
Help Prepare Rental Properties for Their Next Tenant
Added 54 mins ago
MR
Handyworker
MoveSmart Rentals
Windsor, ON
- Internship
Help Prepare Rental Properties for Their Next Tenant
Added 54 mins ago
MR
Handyworker
MoveSmart Rentals
Chatham-Kent, ON · Chatham, ON
- Internship
Help Prepare Rental Properties for Their Next Tenant
Added 54 mins ago
TS
Owner Operator - Fuel
The Seaboard Transport Group
Chatham-Kent, ON · Chatham, ON
- Full-time
…chemical transportation, dry bulk products, food transport, general freight, and refrigerated…
Added 54 mins ago
FB
Cashier
Farm Boy Inc.
Toronto, ON
- $18 CAD / hour
- Part-time
…smooth and memorable. Here are some of the other ways you’ll help us stand…
Added 54 mins ago
ML
General Labour - Online
Maple Leaf Foods Inc
London, ON
- Full-time
…also work to reduce food insecurity in Canada. Join us and help build a better…
Added 54 mins ago
W&
Automotive Technician
W & B Automotive Repair Ltd.
Airdrie, AB
- Full-time
…conducting oil changes, brake and suspension inspections, and general mechanical work on a variety of vehicles. The technician will document work performed, communicate findings and…
Added 54 mins ago
LC
Cashier Part Time Evening
Loblaw Companies Limited
Sylvan Lake, AB
- Part-time
…provides employees a range of opportunities and experiences to help Canadians Live Life…
Added 1 hour ago
ST
Applied Behaviour Analysis Therapist
Strides Toronto
Toronto, ON
- Part-time
…Toronto also leads initiatives with broader reach, including Help Ahead and the HOPE Strategy across Toronto and One Stop Talk/Parlons Maintenant and the Provincial Youth Outreach Worker…
Added 1 hour ago
Q
ASICS Design Verification Engineer (Vancouver, Markham OR Remote)
Qualcomm
Remote, Canada
- Full-time
- Remote
…drives communication and data processing transformation to help create a smarter, connected future for all. New…
Added 1 hour ago
Q
Engineer
Qualcomm
Toronto, ON
- Full-time
…next-generation experiences and drives digital transformation to help create a smarter, connected future for all. As a Qualcomm Software Engineer, you will design, develop, create, modify,…
Added 1 hour ago
Q
FY27 Intern - Qualcomm SoC Engineering Internship - Canada (16 months)
Qualcomm
Markham, ON
- Full-time
Join Qualcomm’s SoC engineering team and help develop next-generation Snapdragon® mobile platforms and Data Center SoCs. We are looking for talented and motivated new graduates interested…
Added 1 hour ago
O
Senior Commercial Counsel, Enterprise West (Remote Canada)
Optro
Remote, Canada
- $208,000 to $286,000 CAD / year
- Full-time
- Remote
…we are producing. We spend each day thinking of new ways to help our customers and contribute to the greater good of our company and our surrounding communities. We are all about assisting…

AOT Technologies

Administrative Coordinator

Victoria, BC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 23, 2026
Experience: 2+ years of experience in an administrative, coordination, office management, or executive support role.
Posting language: English
Posted: Nov 2, 2026

Original job description

Do you relish the opportunity to take on a new challenge every week?

Do you enjoy building and improving processes and ensuring that everything runs smoothly?

Do you thrive as the first point of contact for colleagues, clients, and partners?

AOT Technologies is hiring an Administrative Coordinator to provide outstanding admin support to teams and colleagues across the organization. This is a hybrid role based in Victoria, BC.

About AOT

We're on a mission to help enterprises and governments bring their ideas to life.

As a boutique consulting firm, we partner with enterprises, startups, and governments to solve complex, mission-critical challenges. Our expertise spans business process management, automation and AI, cloud, and application development. Our teams are collaborative, our leadership is transparent, and our work is impactful.

Alongside our consulting practice, we're product builders: our flagship platform, formsflow.ai, is a low-code solution that simplifies complex form creation, approvals, and workflow automation, helping organizations move faster without sacrificing quality or compliance. Under the SLED360 umbrella, we deliver products and services tailored to the unique needs of state and local governments and the education sector, from modern case management to digital services. Our product offerings reflect our entrepreneurial spirit and firsthand experience solving real-world problems with scalable, human-centered technology.

As we expand into new markets and scale our solutions, there's never been a better time to join AOT.

Role And Responsibilities

We're seeking an organized, proactive Administrative Coordinator to keep day-to-day operations running smoothly. You'll support our Finance, Marketing, Compliance, and HR teams, manage core administrative processes, and act as a go-to contact for staff and external partners. This role suits someone who enjoys variety, takes ownership, and likes bringing order to a busy environment.

You Will

Coordinate calendars, meetings, and travel arrangements for AOT’s staff and leadership.
Serve as the first point of contact for general inquiries by phone and email.
Maintain organized digital and physical filing systems, records, and shared drives.
Oversee device management for AOT, including inventory/asset tracking and mobile device management, in coordination with AOT’s Compliance team.
Process invoices, expense reports, and purchase orders in coordination with AOT’s Finance team.
Assist AOT’s HR team with onboarding and offboarding logistics, such as equipment, accounts, and workspace setup.
Assist AOT’s marketing team with in-person client events, conferences, and meetings, including catering, swag, and logistics
Prepare documents, reports, presentations, and correspondence as needed.
Coordinate office operations as needed (e.g., process incoming mail and deliveries, order and track office supplies and equipment, liaise with building management and janitorial services).
Identify ways to improve administrative processes and documentation.
Take on other administrative projects as needed.

Who You Are

You're an experienced administrator who is organized, reliable, and proactive. You thrive on variety, stay calm when priorities shift, and take pride in creating systems that make work easier for everyone around you. Friendly, dependable, and discreet, you build trust quickly and enjoy being the person colleagues know they can count on.

Must-Have Skills

2+ years of experience in an administrative, coordination, office management, or executive support role.
Clear, professional written and verbal communication. You'll be a first point of contact for clients, vendors, and candidates.
Strong organizational skills and the ability to manage competing priorities across teams.
Comfort with technology and learning new systems quickly.
Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Drive).
Based in Victoria, BC, and able to work on site at our Victoria office at least two days per week, plus additional days as needed, including for client events and conferences.
Discretion with confidential information.

Nice-to-Have Skills

Experience with mobile device management platforms such as ManageEngine, Intune, or Jamf.
Experience managing calendars and travel for executives.
Event planning or coordination experience.
Experience working in a remote-first or distributed organization.
Experience with procurement, vendor management, or inventory tracking.
Experience documenting processes or setting up administrative systems.

What We Offer

$65K – $70K CAD, commensurate with experience
A hybrid role in a remote-first company (minimum of two days per week on site in Victoria, BC + three days per week remote)
Continuous learning and professional development opportunities
Flexible schedules and generous paid time off
Competitive health, dental, and wellness benefits from Day 1
Employer-sponsored deferred profit-sharing plan
A collaborative, mission-driven culture where your work matters

Apply Now

If this role sounds like a good fit, we'd like to hear from you.

We strongly encourage candidates of all backgrounds, experiences, and identities to apply, even if they don't meet 100% of the listed criteria. We are seeking candidates with diverse career experiences for this position. If you're passionate about impacting the tech industry and eager to contribute your expertise, we invite you to apply!

Closing date: November 23, 2026

Salary Range: $65,000 CAD - $70,000 CAD

Apply About employer

More about this job

Responsibilities

Coordinate calendars, meetings, travel, inquiries, records, device inventory, invoices, expenses, and purchase orders while supporting Finance, Marketing, Compliance, and HR. Assist with onboarding, events, office operations, documentation, and improvements to administrative processes.

Requirements

Requires at least two years of experience in administration, coordination, office management, or executive support, along with strong communication, organizational, technology, and confidentiality skills. Candidates must be based in Victoria, BC, able to work on site at least two days per week, and proficient with Google Workspace.

Skills

Administrative Coordination
Calendar Management
Meeting Coordination
Travel Arrangements
Professional Communication
Organization
Prioritization
Google Workspace
Records Management
Mobile Device Management
Invoice Processing
Expense Reporting
Purchase Orders
Onboarding and Offboarding
Event Coordination
Process Improvement

Benefits

Professional Development
Flexible Schedules
Paid Time Off
Health Benefits
Dental Benefits
Wellness Benefits
Employer-Sponsored Deferred Profit-Sharing Plan

Visa sponsorship

Not detected in the job text

Keywords

Google Workspace
Gmail
Google Calendar
Google Docs
Google Sheets
Google Drive
ManageEngine
Microsoft Intune
Jamf
Mobile Device Management
Asset Tracking
Inventory Management
Procurement
Vendor Management
Invoice Processing
Expense Reports
Purchase Orders
Onboarding
Offboarding
Event Planning
Travel Coordination
Records Management
Process Documentation
Process Improvement
Office Operations
Remote-First Organization
Business Process Management
Automation
Artificial Intelligence
Cloud

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