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Added 2 mins ago
LE
Director, Human Resources
LG Electronics Canada
Toronto, ON · North York, ON
- Full-time
Partner with North America regional and global HR teams to align corporate direction with Canadian business needs.
Added 2 mins ago
O
Sr. Manager Corporate Development
OpenText
Toronto, ON
- Full-time
…culture. As a member of our team, you will have the opportunity to partner with the most highly regarded companies in the world, tackle complex issues, and contribute to projects that shape…
Added 2 mins ago
O
Senior Cloud Service Manager- Financial Services
OpenText
Richmond Hill, ON
- Full-time
…culture. As a member of our team, you will have the opportunity to partner with the most highly regarded companies in the world, tackle complex issues, and contribute to projects that shape…
Added 2 mins ago
IH
Estimator
Impact HR
Calgary, AB
- Full-time
…surrounding area. You will work closely with the estimating, operations, project management and leadership teams, from the first review of a bid package through to a smooth handoff to the…
Added 2 mins ago
Director, Human Resources
Human Resources
Toronto, ON
Partner with North America regional and global HR teams to align corporate direction with Canadian business needs.
Added 17 mins ago
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Stage Experience Lead - Full Time
sephora.com
Edmonton, AB
- $20 to $23.55 CAD / hour
- Full-time
…the timely response to all client feedback per department. Partner with their direct manager to action client-related issues/feedback tool the client service hotline or through direct…
Added 17 mins ago
LC
Asset Protection Representative
Loblaw Companies Limited
Vaughan, ON
- Full-time
Reduce Shrink – Partner with store leadership to identify loss trends and implement effective prevention strategies.
Added 32 mins ago
BA
Manager, Payment Operations
Borderless AI
Toronto, ON
- Full-time
Borderless AI is looking for a highly organized, detail-oriented Manager, Payment Operations, to help lead our day-to-day payment operations as we scale. You'll manage cross-functional…
Added 32 mins ago
AC
Executive Assistant
Aston Carter
North Vancouver, BC
- Full-time
Support the creation of business cases by compiling costs, benefits, and assumptions, and partner with Finance during planning cycles.
Added 32 mins ago
BA
Customer Success Manager
Borderless AI
Toronto, ON
- Full-time
Adopt a customer-centric mindset and collaborate with our Sales and HR Operations teams to deliver the highest level of service to our business customers
Added 47 mins ago
AC
Senior Financial Analyst
Aston Carter
Calgary, AB
- $40 to $45 CAD / hour
- Contract
We are seeking an experienced Financial Analyst to support service operations within a large industrial and mining-focused environment. This role will partner closely with operational…
Added 1 hour ago
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Supply Chain Analyst
Masco
ON · Saint Thomas, Ontario
- Full-time
Bachelor's Degree in Supply Chain Management, Business, Engineering, Operations Management, Analytics, Economics, or a related field.
Added 2 hours ago
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Senior Finance Manager
WalterFedy
Kitchener, ON
- Full-time
…close, financial reporting, accounts payable, and financial operations. You'll strengthen controls, build scalable processes, and help evolve a finance function that supports WalterFedy's…
Added 2 hours ago
LC
Asset Protection Representative
Loblaw Companies Limited
Saskatoon, SK
- Full-time
Reduce Shrink – Partner with store leadership to identify loss trends and implement effective prevention strategies.
Added 2 hours ago
LC
Asset Protection Representative
Loblaw Companies Limited
Ottawa, ON
- Full-time
Reduce Shrink – Partner with store leadership to identify loss trends and implement effective prevention strategies.
Added 2 hours ago
LC
Asset Protection Representative
Loblaw Companies Limited
Saint John, NB
- Full-time
…career for you! Working in a dynamic environment, you will partner with our store management team to ensure product loss is minimized and Asset Protection awareness is on the minds of…
Added 2 hours ago
WT
Senior Associate, Workforce Management
Wealthsimple Technologies
Remote, Canada
- $32.69 to $40.87 CAD / hour
- Full-time
- Remote
…management, and it's a big part of how our Client Experience Operations (CXO) teams deliver fast, reliable support to more than 4 million…
Added 2 hours ago
AC
Représentant Des Comptes Clients/customer Account Representative
Aston Carter
Longueuil, QC
- $32 to $40 CAD / hour
- Contract
Participer à lamélioration continue des processus de service à la clientèle, de logistique et de coordination des opérations de réparation.
Added 2 hours ago
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Représentant Du Service à La Clientèle
TEKsystems
Montreal, QC
- $24 to $25 CAD / hour
- Contract
Répondre à des demandes liées aux opérations bancaires quotidiennes, aux ouvertures de comptes, aux changements de mots de passe, aux demandes concernant les frais bancaires des cartes de…
Added 3 hours ago
RD
FireSmart Coordinator
Regional District of Kitimat-Stikine
Canada
- Full-time
Supports the Emergency Operations Centre during activations.
Added 3 hours ago
LC
Asset Protection Representative
Loblaw Companies Limited
Saskatoon, SK
- Part-time
Reduce Shrink – Partner with store leadership to identify loss trends and implement effective prevention strategies.
Added 3 hours ago
AT
Administrative Coordinator
AOT Technologies
Victoria, BC
- Full-time
As a boutique consulting firm, we partner with enterprises, startups, and governments to solve complex, mission-critical challenges. Our expertise spans business process management,…
Added 3 hours ago
T
Mandarin/Cantonese/English Banking Advisor
TEKsystems
Mississauga, ON
- $24 to $25 CAD / hour
- Contract
…customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. Were a team of 80,000 strong, working with over 6,000 customers,…
Added 3 hours ago
T
Mandarin/Cantonese/English Banking Advisor
TEKsystems
Vancouver, BC
- $24 to $25 CAD / hour
- Contract
…customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. Were a team of 80,000 strong, working with over 6,000 customers,…
Added 3 hours ago
RP
IFRS Technical Accounting Contractor
RECRUITMENT PARTNERS INC.
Calgary, AB
- Contract
Partner with stakeholders across the organization to ensure consistent application of accounting policies and reporting standard

AOT Technologies

Administrative Coordinator

Victoria, BC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 23, 2026
Experience: 2+ years of experience in an administrative, coordination, office management, or executive support role.
Posting language: English
Posted: Nov 2, 2026

Original job description

Do you relish the opportunity to take on a new challenge every week?

Do you enjoy building and improving processes and ensuring that everything runs smoothly?

Do you thrive as the first point of contact for colleagues, clients, and partners?

AOT Technologies is hiring an Administrative Coordinator to provide outstanding admin support to teams and colleagues across the organization. This is a hybrid role based in Victoria, BC.

About AOT

We're on a mission to help enterprises and governments bring their ideas to life.

As a boutique consulting firm, we partner with enterprises, startups, and governments to solve complex, mission-critical challenges. Our expertise spans business process management, automation and AI, cloud, and application development. Our teams are collaborative, our leadership is transparent, and our work is impactful.

Alongside our consulting practice, we're product builders: our flagship platform, formsflow.ai, is a low-code solution that simplifies complex form creation, approvals, and workflow automation, helping organizations move faster without sacrificing quality or compliance. Under the SLED360 umbrella, we deliver products and services tailored to the unique needs of state and local governments and the education sector, from modern case management to digital services. Our product offerings reflect our entrepreneurial spirit and firsthand experience solving real-world problems with scalable, human-centered technology.

As we expand into new markets and scale our solutions, there's never been a better time to join AOT.

Role And Responsibilities

We're seeking an organized, proactive Administrative Coordinator to keep day-to-day operations running smoothly. You'll support our Finance, Marketing, Compliance, and HR teams, manage core administrative processes, and act as a go-to contact for staff and external partners. This role suits someone who enjoys variety, takes ownership, and likes bringing order to a busy environment.

You Will

Coordinate calendars, meetings, and travel arrangements for AOT’s staff and leadership.
Serve as the first point of contact for general inquiries by phone and email.
Maintain organized digital and physical filing systems, records, and shared drives.
Oversee device management for AOT, including inventory/asset tracking and mobile device management, in coordination with AOT’s Compliance team.
Process invoices, expense reports, and purchase orders in coordination with AOT’s Finance team.
Assist AOT’s HR team with onboarding and offboarding logistics, such as equipment, accounts, and workspace setup.
Assist AOT’s marketing team with in-person client events, conferences, and meetings, including catering, swag, and logistics
Prepare documents, reports, presentations, and correspondence as needed.
Coordinate office operations as needed (e.g., process incoming mail and deliveries, order and track office supplies and equipment, liaise with building management and janitorial services).
Identify ways to improve administrative processes and documentation.
Take on other administrative projects as needed.

Who You Are

You're an experienced administrator who is organized, reliable, and proactive. You thrive on variety, stay calm when priorities shift, and take pride in creating systems that make work easier for everyone around you. Friendly, dependable, and discreet, you build trust quickly and enjoy being the person colleagues know they can count on.

Must-Have Skills

2+ years of experience in an administrative, coordination, office management, or executive support role.
Clear, professional written and verbal communication. You'll be a first point of contact for clients, vendors, and candidates.
Strong organizational skills and the ability to manage competing priorities across teams.
Comfort with technology and learning new systems quickly.
Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Drive).
Based in Victoria, BC, and able to work on site at our Victoria office at least two days per week, plus additional days as needed, including for client events and conferences.
Discretion with confidential information.

Nice-to-Have Skills

Experience with mobile device management platforms such as ManageEngine, Intune, or Jamf.
Experience managing calendars and travel for executives.
Event planning or coordination experience.
Experience working in a remote-first or distributed organization.
Experience with procurement, vendor management, or inventory tracking.
Experience documenting processes or setting up administrative systems.

What We Offer

$65K – $70K CAD, commensurate with experience
A hybrid role in a remote-first company (minimum of two days per week on site in Victoria, BC + three days per week remote)
Continuous learning and professional development opportunities
Flexible schedules and generous paid time off
Competitive health, dental, and wellness benefits from Day 1
Employer-sponsored deferred profit-sharing plan
A collaborative, mission-driven culture where your work matters

Apply Now

If this role sounds like a good fit, we'd like to hear from you.

We strongly encourage candidates of all backgrounds, experiences, and identities to apply, even if they don't meet 100% of the listed criteria. We are seeking candidates with diverse career experiences for this position. If you're passionate about impacting the tech industry and eager to contribute your expertise, we invite you to apply!

Closing date: November 23, 2026

Salary Range: $65,000 CAD - $70,000 CAD

Apply About employer

More about this job

Responsibilities

Coordinate calendars, meetings, travel, inquiries, records, device inventory, invoices, expenses, and purchase orders while supporting Finance, Marketing, Compliance, and HR. Assist with onboarding, events, office operations, documentation, and improvements to administrative processes.

Requirements

Requires at least two years of experience in administration, coordination, office management, or executive support, along with strong communication, organizational, technology, and confidentiality skills. Candidates must be based in Victoria, BC, able to work on site at least two days per week, and proficient with Google Workspace.

Skills

Administrative Coordination
Calendar Management
Meeting Coordination
Travel Arrangements
Professional Communication
Organization
Prioritization
Google Workspace
Records Management
Mobile Device Management
Invoice Processing
Expense Reporting
Purchase Orders
Onboarding and Offboarding
Event Coordination
Process Improvement

Benefits

Professional Development
Flexible Schedules
Paid Time Off
Health Benefits
Dental Benefits
Wellness Benefits
Employer-Sponsored Deferred Profit-Sharing Plan

Visa sponsorship

Not detected in the job text

Keywords

Google Workspace
Gmail
Google Calendar
Google Docs
Google Sheets
Google Drive
ManageEngine
Microsoft Intune
Jamf
Mobile Device Management
Asset Tracking
Inventory Management
Procurement
Vendor Management
Invoice Processing
Expense Reports
Purchase Orders
Onboarding
Offboarding
Event Planning
Travel Coordination
Records Management
Process Documentation
Process Improvement
Office Operations
Remote-First Organization
Business Process Management
Automation
Artificial Intelligence
Cloud

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