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Apex Geomatics Construction Surveyors Ltd

Administrative Assistant

Sherwood Park, AB, T8H 2H3, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Education: High school diploma
Posting language: English
Posted: Oct 24, 2026

Original job description

Job Posting: Administrative Assistant

Location: Sherwood Park, Alberta (Head Office)

Position Type: Full-Time, Permanent

About Apex Geomatics

Apex Geomatics is a 100% Indigenous-owned civil engineering field services company delivering geomatics, materials testing, and geotechnical engineering services across Canada.

We specialize in complex, large-scale projects, leveraging cutting-edge technology and industry expertise to deliver reliable, high-quality results. At the heart of our work is a strong commitment to safety, Indigenous values, mentorship, and work-life flexibility.

We believe in investing in our people and fostering an inclusive, supportive environment where talented individuals can grow, thrive, and build rewarding, long-term careers.

Position Overview

Apex Geomatics is seeking a professional, organized, and detail-oriented Administrative Assistant to support our head office, management, and project teams.

Reporting to the Administrative Manager, this position plays a key role in daily office operations, including front desk reception, travel and accommodation coordination, HR administration, workforce mobilization, and accounting support.

As a primary point of contact for visitors and incoming inquiries, the ideal candidate brings strong communication and organizational skills, a positive attitude, and the ability to manage competing priorities in a fast-paced, team-oriented environment.

Key Responsibilities

Reception & Office Administration

Manage front desk reception, welcome visitors, answer incoming calls, and respond to general inquiries.
Maintain a clean, organized, and professional office environment, including reception and common areas.
Provide general administrative support, including document preparation, data entry, scheduling, filing, and office supply coordination.
Prepare and maintain reports, spreadsheets, and administrative records.
Coordinate local errands, office supplies, and operational support requirements.

Travel Coordination

Coordinate employee travel, accommodations, and workforce mobilization in accordance with project requirements.
Manage travel bookings, itineraries, schedule changes, and related communications.
Resolve routine travel issues and coordinate adjustments to minimize operational disruptions.

HR & Accounting Support

Participate in the hiring process by aiding in the recruitment, pre-screening, scheduling support and onboarding of employees.
Assist with onboarding and mobilization coordination.
Assist with the exit process for departing employees.
Assist with payroll preparation, including collecting and verifying timesheets and employee hours.
Provide administrative support for accounts payable, accounts receivable, and expense tracking.
Assist with financial data entry, document organization, and recordkeeping.
Prepare and maintain spreadsheets, reports, and other accounting-related documentation.
Provide general administrative assistance as required.

Knowledge & Experience

Previous experience in office administration, reception, human resources support, or a related administrative role is preferred
Familiarity with payroll systems, Human Resources Information Systems (HRIS), or employee management software is considered an asset
Experience coordinating employee travel, accommodations, or workforce mobilization is an asset
Exposure to payroll preparation, accounts payable, accounts receivable, or expense tracking is considered an asset
Experience maintaining confidential employee, financial, or business records is preferred
Familiarity with administrative procedures, document management, and general office operations

Qualifications & Experience

Previous experience in office administration, reception, or a related administrative role is preferred.
High school diploma required; post-secondary education in business or office administration is an asset.
Proficiency in Microsoft Office, including Outlook, Word, Excel, and Teams.
Strong organizational, time-management, and multitasking abilities with excellent attention to detail.
Excellent written and verbal communication skills with a professional, customer-focused approach.
Ability to work independently, take initiative, and adapt to changing priorities.
Demonstrated professionalism and discretion when handling confidential information.
Experience with travel coordination, HR administration, payroll, or basic accounting is considered an asset.
Familiarity with HRIS, payroll systems, or employee management software is an asset.
Valid Class 5 driver's licence and access to a vehicle required.

Why Join Apex Geomatics?

Career Development Opportunities – Gain valuable exposure to administration, human resources, payroll, accounting, and project operations while developing your professional skills
Work-Life Flexibility – Benefit from a regular weekday schedule that supports a healthy balance between work and personal commitments
Collaborative Work Environment – Join a supportive team that values professionalism, teamwork, accountability, and individual contributions
Comprehensive Benefits Package – Comprehensive medical, dental, and extended health benefits package, along with a competitive company-matched RRSP program
Meaningful Contribution – Play an important role in supporting the employees, management, and project teams responsible for delivering high-quality services in Canada

Apply About employer

More about this job

Responsibilities

The Administrative Assistant will manage front desk reception, coordinate employee travel and workforce mobilization, and provide support for HR and accounting tasks. They are responsible for maintaining office records, preparing reports, and assisting with payroll and financial documentation.

Requirements

Candidates should have a high school diploma, with post-secondary education in business or office administration considered an asset. Proficiency in Microsoft Office and a valid Class 5 driver's licence are required, along with strong organizational and communication skills.

Skills

Reception
Office administration
Travel coordination
Workforce mobilization
Payroll preparation
Accounts payable
Accounts receivable
Data entry
Document management
Microsoft Office
Outlook
Word
Excel
Teams
Time management
Communication

Benefits

Medical benefits
Dental benefits
Extended health benefits
Company-matched RRSP program

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Reception
Office Administration
Travel Coordination
Workforce Mobilization
Payroll
Accounts Payable
Accounts Receivable
HRIS
Microsoft Office
Outlook
Word
Excel
Teams
Data Entry
Document Management
Civil Engineering
Geomatics
Geotechnical Engineering
Onboarding
Recruitment
Expense Tracking
Class 5 Driver's Licence
RRSP
Administrative Support

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