Jobs in Canada

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Added 3 mins ago
E
Test manager
Ericsson
Ottawa, ON
- Full-time
As a Test Manager in PEU-RP you will as a technical leader develop and use agentic AI as tool to drive and define test analysis of new 5G and 6G RAN features, to secure the most efficient…
Added 3 mins ago
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Director of Human Resources & Organizational Learning
CCRW | CCRT
Toronto, ON
- Full-time
Monitor recruitment outcomes, including time to fill, candidate quality, accessibility, and hiring-manager experience.
Added 3 mins ago
HT
Payroll Manager, Americas
Husky Technologies
Bolton, ON
- Full-time
Our Payroll Manager based in Bolton Ontario would be responsible for the Americas (US/Canada/Latam) payroll operations, ensuring accurate, timely, and compliant processing across the U.S.,…
Added 33 mins ago
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Bursary and Scholarship Program Officer
Indspire
Toronto, ON
- $65,915 to $82,394 CAD / year
- Full-time
A supportive hybrid work environment (three days per week in office)
Added 33 mins ago
RH
HR - Payroll Support (Mon-Fri Days)
RainCity Housing and Support Society
Vancouver, BC
- Full-time
…and benefits functions. This position reports directly to the Manager, Payroll &…
Added 33 mins ago
PD
H8 - Registered Clinical Counsellor - (Full Time)
Phoenix Drug & Alcohol Recovery and Education Society
Surrey, BC
- Full-time
Reports to: Senior Manager, Mental Health and Substance Use
Added 48 mins ago
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Junior Specialist, Organizational Development & Engagement (Hybrid/Telework)
Radio-Canada
Ottawa, ON
- Full-time
This is a hybrid position combining remote work and office presence, based on two (flexible) days per week in the office · A full-time permanent position is currently available and can be based in one of our stations in Ottawa or Montreal
Added 49 mins ago
QP
Operations Manager, Industrial Operations East
QuadReal Property Group
Mississauga, ON
- Full-time
As the Operations Manager of the Industrial East Portfolio, you will oversee daily building operations and technical service delivery across a large network of industrial properties and…
Added 1 hour ago
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SENIOR BUSINESS ANALYST – PAYMENTS MODERNIZATION
Kelly
Toronto, ON
- Contract
📍 Hybrid (4 days in office, Toronto, ON) · ✅ Must Have:
Added 1 hour ago
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Chargé(e) De Projet
Actalent
Longueuil, QC
- $46 to $56 CAD / hour
- Contract
Experience with Jira or similar project tracking and workflow management systems.
Added 1 hour ago
TU
HR Manager
The University of British Columbia
Vancouver, BC
- $7,158.42 to $10,292.25 CAD / month
- Full-time
The HR Manager provides professional human resources and faculty affairs support to an assigned portfolio of departments and/or schools across the Faculty. The role serves as a trusted…
Added 1 hour ago
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Automation Project Manager
Actalent
Vancouver, BC
- $110 to $125 CAD / hour
- Contract
We are seeking an experienced Automation & Controls Project Manager, to manage a portfolio of industrial engineering projects for clients across British Columbia and Western Canada. The…
Added 1 hour ago
DG
Manager, Quality & Integrated Management Systems
Dexterra Group
Mississauga, ON
- Full-time
We're looking for our next Manager, Quality & Integrated Management Systems, to help Dexterra strengthen and continually improve our enterprise approach to quality, compliance and…
Added 1 hour ago
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Controls Manager
Actalent
Ottawa, ON · Kanata, ON
- $50 to $60 CAD / hour
- Full-time
The Controls Engineering Manager leads the controls engineering function, providing people management and technical leadership across multiple concurrent automation projects. This role…
Added 1 hour ago
Senior Payroll Specialist
Primacorp Ventures Inc
New Westminster, BC
Work Model: Hybrid (2–3 days per week in-office) · Work-Life Balance: Flexible hybrid work arrangement (2–3 days per week at our New Westminster Head Office) alongside generous Paid Time Off (PTO)
Added 1 hour ago
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5744 - 3rd Key
Lids
St. Catharines, ON
- $18.45 CAD / hour
- Part-time
Added 1 hour ago
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7784 - 3rd Key
Lids
Regina, SK
- $16.2 CAD / hour
- Part-time
Added 1 hour ago
UO
HR Manager
University of British Columbia
Vancouver, BC · UBCV | Fred Kaiser Building (KAIS)
- Full-time
The HR Manager provides professional human resources and faculty affairs support to an assigned portfolio of departments and/or schools across the Faculty. The role serves as a trusted…
Added 1 hour ago
UO
HR Manager
University of British Columbia
Vancouver, BC · UBCV | Fred Kaiser Building (KAIS)
- $7,158.42 to $10,292.25 CAD / month
- Full-time
The HR Manager provides professional human resources and faculty affairs support to an assigned portfolio of departments and/or schools across the Faculty. The role serves as a trusted…
Added 1 hour ago
UO
HR Manager
University of British Columbia
Vancouver, BC · UBCV | Fred Kaiser Building (KAIS)
- Full-time
The HR Manager provides professional human resources and faculty affairs support to an assigned portfolio of departments and/or schools across the Faculty. The role serves as a trusted…
Added 1 hour ago
SM
Project Manager/Engineer
Solaris MCI
Surrey, BC
- $110,000 to $135,000 CAD / year
- Full-time
…engineering excellence and project leadership. The Project Manager/Engineer will play a key role in coordinating multidisciplinary design teams and ensuring the successful delivery of…
Added 1 hour ago
SM
Electrical Project Engineer
Solaris MCI
Surrey, BC
- $110,000 to $125,000 CAD / year
- Full-time
Act as the primary liaison between the Project Manager, clients, and multidisciplinary engineering teams to support projects across natural gas, LNG, renewables, hydrogen, and related…
Added 1 hour ago
L
5720 - 3rd Key
Lids
Cambridge, ON
- $18.45 CAD / hour
- Part-time
Added 1 hour ago
BH
Program Manager - Pregnancy Pathways
Boyle-McCauley Health Care
Edmonton, AB
- $31.03 to $41.58 CAD / hour
- Full-time
Ensure participants have timely access to prenatal and postnatal care, mental health and addictions services, justice, child welfare, income support, and housing systems.
Added 2 hours ago
NR
Human Resources Advisor
Northview Residential REIT
Calgary, AB
- Full-time
We are looking for a Human Resource Advisor to join our Corporate-HR/Payroll team in Calgary, AB. Reporting to the Manager, Human Resource, you will be Providing practical HR support and…

Apex Geomatics Construction Surveyors Ltd

Administrative Assistant

Sherwood Park, AB, T8H 2H3, Canada

Full-time

Apply on apexgcs.bamboohr.com About employer

Applications open in a new tab.

Job details

Job type: Full-time
Education: High school diploma
Posting language: English
Posted: Oct 24, 2026

Original job description

Job Posting: Administrative Assistant

Location: Sherwood Park, Alberta (Head Office)

Position Type: Full-Time, Permanent

About Apex Geomatics

Apex Geomatics is a 100% Indigenous-owned civil engineering field services company delivering geomatics, materials testing, and geotechnical engineering services across Canada.

We specialize in complex, large-scale projects, leveraging cutting-edge technology and industry expertise to deliver reliable, high-quality results. At the heart of our work is a strong commitment to safety, Indigenous values, mentorship, and work-life flexibility.

We believe in investing in our people and fostering an inclusive, supportive environment where talented individuals can grow, thrive, and build rewarding, long-term careers.

Position Overview

Apex Geomatics is seeking a professional, organized, and detail-oriented Administrative Assistant to support our head office, management, and project teams.

Reporting to the Administrative Manager, this position plays a key role in daily office operations, including front desk reception, travel and accommodation coordination, HR administration, workforce mobilization, and accounting support.

As a primary point of contact for visitors and incoming inquiries, the ideal candidate brings strong communication and organizational skills, a positive attitude, and the ability to manage competing priorities in a fast-paced, team-oriented environment.

Key Responsibilities

Reception & Office Administration

Manage front desk reception, welcome visitors, answer incoming calls, and respond to general inquiries.
Maintain a clean, organized, and professional office environment, including reception and common areas.
Provide general administrative support, including document preparation, data entry, scheduling, filing, and office supply coordination.
Prepare and maintain reports, spreadsheets, and administrative records.
Coordinate local errands, office supplies, and operational support requirements.

Travel Coordination

Coordinate employee travel, accommodations, and workforce mobilization in accordance with project requirements.
Manage travel bookings, itineraries, schedule changes, and related communications.
Resolve routine travel issues and coordinate adjustments to minimize operational disruptions.

HR & Accounting Support

Participate in the hiring process by aiding in the recruitment, pre-screening, scheduling support and onboarding of employees.
Assist with onboarding and mobilization coordination.
Assist with the exit process for departing employees.
Assist with payroll preparation, including collecting and verifying timesheets and employee hours.
Provide administrative support for accounts payable, accounts receivable, and expense tracking.
Assist with financial data entry, document organization, and recordkeeping.
Prepare and maintain spreadsheets, reports, and other accounting-related documentation.
Provide general administrative assistance as required.

Knowledge & Experience

Previous experience in office administration, reception, human resources support, or a related administrative role is preferred
Familiarity with payroll systems, Human Resources Information Systems (HRIS), or employee management software is considered an asset
Experience coordinating employee travel, accommodations, or workforce mobilization is an asset
Exposure to payroll preparation, accounts payable, accounts receivable, or expense tracking is considered an asset
Experience maintaining confidential employee, financial, or business records is preferred
Familiarity with administrative procedures, document management, and general office operations

Qualifications & Experience

Previous experience in office administration, reception, or a related administrative role is preferred.
High school diploma required; post-secondary education in business or office administration is an asset.
Proficiency in Microsoft Office, including Outlook, Word, Excel, and Teams.
Strong organizational, time-management, and multitasking abilities with excellent attention to detail.
Excellent written and verbal communication skills with a professional, customer-focused approach.
Ability to work independently, take initiative, and adapt to changing priorities.
Demonstrated professionalism and discretion when handling confidential information.
Experience with travel coordination, HR administration, payroll, or basic accounting is considered an asset.
Familiarity with HRIS, payroll systems, or employee management software is an asset.
Valid Class 5 driver's licence and access to a vehicle required.

Why Join Apex Geomatics?

Career Development Opportunities – Gain valuable exposure to administration, human resources, payroll, accounting, and project operations while developing your professional skills
Work-Life Flexibility – Benefit from a regular weekday schedule that supports a healthy balance between work and personal commitments
Collaborative Work Environment – Join a supportive team that values professionalism, teamwork, accountability, and individual contributions
Comprehensive Benefits Package – Comprehensive medical, dental, and extended health benefits package, along with a competitive company-matched RRSP program
Meaningful Contribution – Play an important role in supporting the employees, management, and project teams responsible for delivering high-quality services in Canada

Apply on apexgcs.bamboohr.com About employer

More about this job

Responsibilities

The Administrative Assistant will manage front desk reception, coordinate employee travel and workforce mobilization, and provide support for HR and accounting tasks. They are responsible for maintaining office records, preparing reports, and assisting with payroll and financial documentation.

Requirements

Candidates should have a high school diploma, with post-secondary education in business or office administration considered an asset. Proficiency in Microsoft Office and a valid Class 5 driver's licence are required, along with strong organizational and communication skills.

Skills

Reception
Office administration
Travel coordination
Workforce mobilization
Payroll preparation
Accounts payable
Accounts receivable
Data entry
Document management
Microsoft Office
Outlook
Word
Excel
Teams
Time management
Communication

Benefits

Medical benefits
Dental benefits
Extended health benefits
Company-matched RRSP program

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Reception
Office Administration
Travel Coordination
Workforce Mobilization
Payroll
Accounts Payable
Accounts Receivable
HRIS
Microsoft Office
Outlook
Word
Excel
Teams
Data Entry
Document Management
Civil Engineering
Geomatics
Geotechnical Engineering
Onboarding
Recruitment
Expense Tracking
Class 5 Driver's Licence
RRSP
Administrative Support

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Work requirements

Jobs in Canada