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Added 5 mins ago
A
Project Accountant
Amico
Mississauga, ON
- Full-time
Turn project financials into clear, timely reporting for project managers, operations leaders, and executives, proactively flagging margin fade, cost overruns, and cash risk.
Added 20 mins ago
J
Partner Operations Manager
Jobgether
Canada
- Full-time
Collaborate with Commercial Operations, Finance, Marketing, Compensation, Sales, and other cross-functional teams to deliver partner initiatives.
Added 20 mins ago
M
Coordonnateur Logistique et transport // Logistics and Transport Coordinator
Metal7
Sept-Îles, QC
- Full-time
Ton rôle Tu seras au cœur de nos opérations quotidiennes à travers plusieurs volets stimulants :
Added 20 mins ago
EP
Controller
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Thorold, ON
- $120,000 to $140,000 CAD / year
- Full-time
In this role, you will serve as a trusted internal control anchor, managing day-to-day accounting operations, overseeing full-cycle balance sheet reconciliations, and driving impactful…
Added 20 mins ago
R&
Operations Officer I - Bilingual
Robertson & Company Ltd.
Montréal-Ouest, QC
- Contract
Our client is a top financial institution with significant North American holdings. They have operations across most major verticals, including institutional & corporate, wealth management,…
Added 20 mins ago
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Financial Sales Manager II Target
Top of Virginia Regional Chamber
Winchester, ON
- Full-time
…opportunities and may occasionally partner with a business or commercial banker to provide expertise around business deposits and related services. You will manage sales efforts and…
Added 20 mins ago
CS
Deckhand
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Halifax, NS
- Full-time
…marine repair and logistics provider supporting a wide range of commercial and industrial vessels. The company delivers maintenance, repair, and operational support services designed to…
Added 20 mins ago
B
Senior Director of Finance & Operations
BoomerangFX
Mississauga, ON
- $135,000 to $150,000 CAD / year
- Full-time
Reporting to the CEO, you will lead financial management and general operations with strong financial acumen, commercial judgment and a practical approach to execution.
Added 20 mins ago
WM
Industrial Maintenance Technician/Millwright, Day Shift
Waste Management, Inc. (WM)
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- Full-time
…we know skilled trades professionals are the backbone of our…
Added 20 mins ago
T
Area Service Technician
TLD
Dorval, QC
- Full-time
…businesses with strong leadership and product positioning in commercial aviation, general aviation, air cargo, and military…
Added 20 mins ago
E
Housekeeping/Laundry Aide (Casual) Pine Meadow Nursing Home
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- Part-time
Knowledge and experience with institutional cleaning techniques, commercial laundry procedures and ability to meet physical requirements of the job
Added 20 mins ago
National Accounts Financial Consultant
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Actively pursues effective and efficient operations of their respective areas in accordance with Scotiabank’s Values, its Code of Conduct and the Global Sales Principles, while ensuring the…
Added 20 mins ago
PC
Distribution & Transportation Intern – May 2027 (4-Month Term)
Parkland Corporation
Calgary, AB · Mississauga, ON
- Full-time
…Greater Caribbean, and Europe. The Partnership’s midstream operations include an extensive network of approximately 14,000 miles of pipeline and over 160 terminals. This critical…
Added 20 mins ago
OC
Engineering Co-op (Winter 2027)
OSCO Construction Group
Saint John, NB
- Full-time
…Canada. We service our customers from our Precast and Pipe operations in New Brunswick, Nova Scotia, Ontario and the New England region of the United…
Added 35 mins ago
Operations Coordinator Part -Time
Hubbell Incorporated
Toronto, ON · North York, ON
We are currently looking for a Part Time Operations Coordinator in our North York location at 774 Supertest Rd. Monday, Wednesday and Friday - 8am to 4pm
Added 35 mins ago
PE
Truck Driver
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- $24 to $27 CAD / hour
- Part-time
Premier Equipment is the largest full-service John Deere dealership in Ontario serving agriculture, lawn care, golf, commercial grounds, and compact construction customers across Ontario.…
Added 35 mins ago
EC
Material Handler
EMCO Corporation
Cranbrook, BC
- Up to $45,000 CAD / year
- Full-time
…quality and cutting-edge products that help support residential, commercial and infrastructure initiatives across…
Added 50 mins ago
RD
Business Analyst (Mortgage)
Randstad Digital
Toronto, ON
- Contract
We are seeking an experienced Business Analyst with deep domain expertise in Residential and/or Commercial Mortgages to bridge the gap between business operations and technical delivery…
Added 50 mins ago
I
Office Administrator
IICRC
Grande Prairie, AB
- Full-time
…detail-oriented Office Administrator to support daily office operations and help ensure an exceptional customer experience throughout the restoration…
Added 50 mins ago
PRODUCTION AND LOGISTICS COORDINATOR, INTERNATIONAL
Boutique La Vie En Rose
Montreal, QC
…Coordinator plays a key role in coordinating and optimizing logistics operations related to our international licensed partners and La Vie en Rose Trading activities. The incumbent oversees…
Added 50 mins ago
INTERNATIONAL LOGISTICS COORDINATOR
Boutique La Vie En Rose
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…directly contribute to the efficiency of our international operations and to delivering a seamless partner…
Added 1 hour ago
DF
Systems Engineer
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Toronto, ON · North York, ON
- Full-time
…Mobile mortgage specialists, Wealth Management advisors and Commercial and Business Banking Account…
Added 1 hour ago
PS
Procurement Specialist
Professional Staffing
Mississauga, ON
- $75,000 to $95,000 CAD / year
- Full-time
Supply Continuity & Expediting: Rapidly source and expedite replacement parts during unexpected equipment downtime to support continuous network operations.
Added 1 hour ago
EG
Chief of Staff (On-site / Remote) (m/f/d)
EWOR GmbH
Remote, Canada
- Remote
Elite team: Work closely with the founder and collaborate with a world-class team of engineers, researchers, and commercial leaders.
Added 1 hour ago
EG
Chief of Staff (On-site / Remote) (m/f/d)
EWOR GmbH
Remote, Canada
- Remote
Elite team: Work closely with the founder and collaborate with a world-class team of engineers, researchers, and commercial leaders.

Apex Systems

Administrative Assistant 1

Vancouver, BC, Canada

$23 USD / hour · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $23 USD / hour
Job type: Full-time
Apply by: Dec 4, 2026
Experience: 1+ years of administrative, customer service, operations, or office support experience
Posting language: English
Posted: Nov 4, 2026

Original job description

Job#: 3058243

Job Description:

Administrative Assistant 1

Location: Vancouver, British Columbia (Hybrid)

Role Overview

We are seeking an Administrative Assistant to support a dynamic team. This role will primarily focus on space and hardware management, with some executive assistant tasks such as time management, travel coordination, and expense reporting. The position supports a team focused on a major communication and collaboration platform, specifically its calling, meeting, and device integration features.

Typical Day in the Role

Support executive leadership through complex calendar management, meeting coordination, travel planning, expense management, and event logistics. Partner closely with business administrators, chiefs of staff, and leadership teams to ensure priorities are executed efficiently. Coordinate communications, maintain organizational information, manage special projects, and provide administrative support for team meetings, morale events, and business operations.

Key Responsibilities

Manage team space and hardware inventory.
Assist with time management and scheduling.
Coordinate travel arrangements and visa applications.
Process and manage expense reports.
Support administrative tasks for key projects.

Required Qualifications

1+ years of administrative, customer service, operations, or office support experience
Strong organizational and time management skills
Ability to manage multiple priorities in a fast-paced environment
Experience with Microsoft 365 applications, including Outlook, Teams, Word, Excel, and PowerPoint
Excellent written and verbal communication skills
Strong attention to detail and ability to handle confidential information
Previous experience in space and hardware management.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Everforth Apex Benefits Overview: In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA.

© 2026 Everforth, Inc. All rights reserved.

Everforth Apex Systems is part of the Commercial Segment of Everforth, Inc.

NYSE: EFOR

4400 Cox Road

Suite 200

Glen Allen, Virginia 23060

Everforth Apex is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. (Do not submit resumes or solicit consultants to this email address). UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex.

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More about this job

Responsibilities

Manage team space and hardware inventory while supporting leadership with scheduling, travel arrangements, expense reports, and meeting coordination. Provide administrative support for projects, communications, events, and business operations.

Requirements

Requires at least one year of administrative, customer service, operations, or office support experience, including previous space and hardware management experience. Candidates should have strong organizational, time-management, communication, and multitasking skills, proficiency with Microsoft 365 applications, and the ability to handle confidential information.

Skills

Space And Hardware Management
Calendar Management
Meeting Coordination
Travel Planning
Visa Applications
Expense Reporting
Event Logistics
Time Management
Organizational Skills
Multitasking
Microsoft 365
Outlook
Microsoft Teams
Word
Excel
PowerPoint

Benefits

On-Demand Training
Certification Preparation
Technical And Leadership Courses
Certification Discounts

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Space Management
Hardware Inventory
Executive Support
Calendar Management
Meeting Coordination
Travel Coordination
Visa Applications
Expense Management
Event Logistics
Time Management
Special Projects
Business Operations
Microsoft 365
Outlook
Microsoft Teams
Word
Excel
PowerPoint
Communication And Collaboration Platform
Calling
Meetings
Device Integration
Confidential Information

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