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Added 1 hour ago
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Administrative Assistant 1 [AQ-25339]
Aquent
Vancouver, BC
- $20 to $21 CAD / hour
- Contract
Serve as a central point of contact for internal communications, assisting in crafting compelling internal content that articulates crucial strategies, showcases results, and clearly…
Added 1 hour ago
TH
Plastic & Reconstructive Surgeon
The Hospital for Sick Children
Toronto, ON
- Full-time
The candidate must be eligible for appointment at the rank of Assistant, Associate, or Full Professor at the University of Toronto and will participate in the educational programs and…
Added 1 hour ago
AS
Administrative Assistant 1
Apex Systems
Vancouver, BC
- $23 USD / hour
- Full-time
We are seeking an Administrative Assistant to support a dynamic team. This role will primarily focus on space and hardware management, with some executive assistant tasks such as time…
Added 5 hours ago
SO
Administrative Assistant
SERVPRO of Vacaville / Dixon
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- Full-time
An Administrative Assistant plays a pivotal role in facilitating efficient office operations and ensuring seamless communication with customers, stakeholders, and team members. This…
Added 5 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…head MOA and an office manager across all locations. Dedicated communications and IT support are also available. An upstairs space is currently under construction and will include…
Added 6 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…head MOA and an office manager across all locations. Dedicated communications and IT support are also available. An upstairs space is currently under construction and will include…
Added 6 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…head MOA and an office manager across all locations. Dedicated communications and IT support are also available. An upstairs space is currently under construction and will include…
Added 6 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…head MOA and an office manager across all locations. Dedicated communications and IT support are also available. An upstairs space is currently under construction and will include…
Added 7 hours ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 7 hours ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
Added 7 hours ago
UO
Administrative Assistant
University of Waterloo
Waterloo, ON · Ira G. Needles Hall
- Full-time
The Administrative Assistant provides comprehensive administrative and operational support to senior leaders in the Secretariat. The role ensures coordinated office operations, sound…
Added 8 hours ago
Administrative Assistant - Chair and Faculty - Biomedical Sciences
University of Guelph
Guelph, ON
Reporting jointly to the Operations Manager, Biomedical Sciences and the Department Chair, the Administrative Assistant to the Chair and Faculty (AACF) works directly within the academic…
Added 8 hours ago
Health Care Assistant - Assistant(e) en soins de santé
Winnipeg Regional Health Authority
Winnipeg, MB
Démontrer d’excellentes aptitudes pour la communication afin d’assurer des communications interpersonnelles et interservices efficaces.
Added 8 hours ago
Assistant Store Manager
Rogers Communications
Toronto, ON
Added 8 hours ago
RB
Mortgage Specialist Assistant
Royal Bank of Canada
Ottawa, ON
- Part-time
As a Mortgage Specialist assistant you will support a top producing Mortgage Specialist in meeting sales objectives and related activities by providing value added administrative service…
Added 8 hours ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
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- Full-time
…day-to-day administration, including meeting coordination, communications, documentation management, operational follow-up, and occasional support for reports, presentations, events, and…
Added 8 hours ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
Added 9 hours ago
K
Executive Assistant
Kelly
Toronto, ON
- $90 to $110 USD / hour
- Full-time
Our client, located in downtown Toronto, is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a busy CEO and team in a small, collaborative office…
Added 9 hours ago
TC
Records and Privacy Assistant
The City of Belleville
Belleville, ON
- Full-time
Added 10 hours ago
BC
Communication Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
Reporting to the Manager, Communications and Public Affairs, the Communications Assistant plays a key role in executing on a number of communications tactics for both sites of the Brant…
Added 11 hours ago
VG
Executive Assistant
Vuntut Gwitchin Government
Old Crow, YT
- Full-time
The Executive Assistant provides administrative support to Chief & Council and the Executive Office. As the Senior Administrative position, the Executive Assistant oversees the VGFN…
Added 12 hours ago
F
Senior Administrative Assistant
Fluor
Calgary, AB
- Full-time
The Senior Administrative Assistant provides high-level administrative, operational, and coordination support to leaders and teams within the organization. Operating in a fast-paced…
Added 12 hours ago
PV
Permanent full-time (7.5 hrs per day) Administrative Assistant
Prairie Valley School Division
White City, SK
- Full-time
…communities, we invite you to apply for the Administrative Assistant position at Ecole White City School in the community of White City. Ecole White City School offers grade K - 8…
Added 12 hours ago
I-
Administrative Assistant
IFG - International Financial Group
Vancouver, BC
- Contract
We're Hiring: Administrative Assistant / Executive Support
Added 12 hours ago
Assistant Manager, Reconciliation Operations (GWO)
Scotiabank
Toronto, ON
The Assistant Manager, in Reconciliation Operations is responsible for providing support to a team of subject matter experts in supporting the Branch and units within Global Operations in…

Apex Systems

Administrative Assistant 1

Vancouver, BC, Canada

$23 USD / hour · Full-time

Apply About employer

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Job details

Pay: $23 USD / hour
Job type: Full-time
Apply by: Dec 4, 2026
Experience: 1+ years of administrative, customer service, operations, or office support experience
Posting language: English
Posted: Nov 4, 2026

Original job description

Job#: 3058243

Job Description:

Administrative Assistant 1

Location: Vancouver, British Columbia (Hybrid)

Role Overview

We are seeking an Administrative Assistant to support a dynamic team. This role will primarily focus on space and hardware management, with some executive assistant tasks such as time management, travel coordination, and expense reporting. The position supports a team focused on a major communication and collaboration platform, specifically its calling, meeting, and device integration features.

Typical Day in the Role

Support executive leadership through complex calendar management, meeting coordination, travel planning, expense management, and event logistics. Partner closely with business administrators, chiefs of staff, and leadership teams to ensure priorities are executed efficiently. Coordinate communications, maintain organizational information, manage special projects, and provide administrative support for team meetings, morale events, and business operations.

Key Responsibilities

Manage team space and hardware inventory.
Assist with time management and scheduling.
Coordinate travel arrangements and visa applications.
Process and manage expense reports.
Support administrative tasks for key projects.

Required Qualifications

1+ years of administrative, customer service, operations, or office support experience
Strong organizational and time management skills
Ability to manage multiple priorities in a fast-paced environment
Experience with Microsoft 365 applications, including Outlook, Teams, Word, Excel, and PowerPoint
Excellent written and verbal communication skills
Strong attention to detail and ability to handle confidential information
Previous experience in space and hardware management.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Everforth Apex Benefits Overview: In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA.

© 2026 Everforth, Inc. All rights reserved.

Everforth Apex Systems is part of the Commercial Segment of Everforth, Inc.

NYSE: EFOR

4400 Cox Road

Suite 200

Glen Allen, Virginia 23060

Everforth Apex is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. (Do not submit resumes or solicit consultants to this email address). UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex.

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More about this job

Responsibilities

Manage team space and hardware inventory while supporting leadership with scheduling, travel arrangements, expense reports, and meeting coordination. Provide administrative support for projects, communications, events, and business operations.

Requirements

Requires at least one year of administrative, customer service, operations, or office support experience, including previous space and hardware management experience. Candidates should have strong organizational, time-management, communication, and multitasking skills, proficiency with Microsoft 365 applications, and the ability to handle confidential information.

Skills

Space And Hardware Management
Calendar Management
Meeting Coordination
Travel Planning
Visa Applications
Expense Reporting
Event Logistics
Time Management
Organizational Skills
Multitasking
Microsoft 365
Outlook
Microsoft Teams
Word
Excel
PowerPoint

Benefits

On-Demand Training
Certification Preparation
Technical And Leadership Courses
Certification Discounts

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Space Management
Hardware Inventory
Executive Support
Calendar Management
Meeting Coordination
Travel Coordination
Visa Applications
Expense Management
Event Logistics
Time Management
Special Projects
Business Operations
Microsoft 365
Outlook
Microsoft Teams
Word
Excel
PowerPoint
Communication And Collaboration Platform
Calling
Meetings
Device Integration
Confidential Information

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