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Apex Systems

Administrative Assistant 1

Vancouver, BC, Canada

$23 USD / hour · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $23 USD / hour
Job type: Full-time
Apply by: Dec 4, 2026
Experience: 1+ years of administrative, customer service, operations, or office support experience
Posting language: English
Posted: Nov 4, 2026

Original job description

Job#: 3058243

Job Description:

Administrative Assistant 1

Location: Vancouver, British Columbia (Hybrid)

Role Overview

We are seeking an Administrative Assistant to support a dynamic team. This role will primarily focus on space and hardware management, with some executive assistant tasks such as time management, travel coordination, and expense reporting. The position supports a team focused on a major communication and collaboration platform, specifically its calling, meeting, and device integration features.

Typical Day in the Role

Support executive leadership through complex calendar management, meeting coordination, travel planning, expense management, and event logistics. Partner closely with business administrators, chiefs of staff, and leadership teams to ensure priorities are executed efficiently. Coordinate communications, maintain organizational information, manage special projects, and provide administrative support for team meetings, morale events, and business operations.

Key Responsibilities

Manage team space and hardware inventory.
Assist with time management and scheduling.
Coordinate travel arrangements and visa applications.
Process and manage expense reports.
Support administrative tasks for key projects.

Required Qualifications

1+ years of administrative, customer service, operations, or office support experience
Strong organizational and time management skills
Ability to manage multiple priorities in a fast-paced environment
Experience with Microsoft 365 applications, including Outlook, Teams, Word, Excel, and PowerPoint
Excellent written and verbal communication skills
Strong attention to detail and ability to handle confidential information
Previous experience in space and hardware management.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Everforth Apex Benefits Overview: In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA.

© 2026 Everforth, Inc. All rights reserved.

Everforth Apex Systems is part of the Commercial Segment of Everforth, Inc.

NYSE: EFOR

4400 Cox Road

Suite 200

Glen Allen, Virginia 23060

Everforth Apex is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. (Do not submit resumes or solicit consultants to this email address). UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex.

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More about this job

Responsibilities

Manage team space and hardware inventory while supporting leadership with scheduling, travel arrangements, expense reports, and meeting coordination. Provide administrative support for projects, communications, events, and business operations.

Requirements

Requires at least one year of administrative, customer service, operations, or office support experience, including previous space and hardware management experience. Candidates should have strong organizational, time-management, communication, and multitasking skills, proficiency with Microsoft 365 applications, and the ability to handle confidential information.

Skills

Space And Hardware Management
Calendar Management
Meeting Coordination
Travel Planning
Visa Applications
Expense Reporting
Event Logistics
Time Management
Organizational Skills
Multitasking
Microsoft 365
Outlook
Microsoft Teams
Word
Excel
PowerPoint

Benefits

On-Demand Training
Certification Preparation
Technical And Leadership Courses
Certification Discounts

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Space Management
Hardware Inventory
Executive Support
Calendar Management
Meeting Coordination
Travel Coordination
Visa Applications
Expense Management
Event Logistics
Time Management
Special Projects
Business Operations
Microsoft 365
Outlook
Microsoft Teams
Word
Excel
PowerPoint
Communication And Collaboration Platform
Calling
Meetings
Device Integration
Confidential Information

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