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Added 18 mins ago
UT
Planning Coordinator
Upper Thames River Conservation Authority
London, ON
- Full-time
The Planning Coordinator is responsible for providing day-to-day leadership for the implementation of the UTRCA’s municipal land use planning and inquiry services. Through these programs,…
Added 18 mins ago
TS
Kettle Coordinator II - NU
The Salvation Army in Canada
Winnipeg, MB
- Full-time
Kettle Coordinator II position is a short-term contract position. The incumbent is responsible for oversight of several Christmas Kettle locations in a given geographical zone area. Zone…
Added 34 mins ago
DO
Project Coordinator, Innovation & Spread
Doctors of BC
Vancouver, BC · BC
- Full-time
THE JOB: Project Coordinator, Innovation & Spread
Added 46 mins ago
NH
Coordinator, Student Placement and Learning
Northumberland Hills Hospital
Cobourg, ON
- Full-time
Reference # 01177 Posted Thursday, October 15th, 2026 at 12:00am Scope Public Applications Accepted Position Coordinator, Student Placement and Learning Department Professional Practice…
Added 47 mins ago
YG
Lands & Resources Officer
Yuułuʔiłʔatḥ Government
BC · hitac̓u, British Columbia
- Full-time
Classification: Band 4 - Coordinator / Technician
Added 1 hour ago
TC
Fencing Program Instructor I
The Corporation of the City of Markham
Markham, ON
- Up to $28.15 CAD / hour
- Part-time
- Temporary
lesson plans with the Recreation Supervisor/Program Coordinator prior to class
Added 1 hour ago
CN
Laboratory Operations Coordinator
Canadian Nuclear Laboratories
Chalk River, ON
- Full-time
…to support world-class research? As a Laboratory Operations Coordinator, you will be responsible for coordinating daily laboratory operations, maintenance activities, and refurbishment…
Added 1 hour ago
CT
TECHNICAL INTEGRATION & CONVERSION COORDINATOR - RIS / PACS
Chrome Technologies
Montreal, QC
- Full-time
We are looking for a Digital Health-IT Cutover Coordinator to join our team of consultants in our Montreal office on a permanent basis.
Added 1 hour ago
LS
Bilingual Human Resources Coordinator - Contract - 19548
LRO Staffing
Ottawa, ON
- Contract
On behalf of our client, we are seeking a Bilingual Human Resources Coordinator. This role offers the opportunity work under strong HR leadership within a progressive Employee-centric…
Added 1 hour ago
B
Tenant Services Coordinator
BGIS
Calgary, AB
- Full-time
The Tenant Services Coordinator supports BGIS clients by coordinating the delivery of small-scale maintenance projects, workspace changes, design services and office services. This position…
Added 2 hours ago
EB
AV & Event Production Engineer
EQ Bank | Canada's Challenger Bank
Toronto, ON
- Full-time
The AV & Event Production Engineer is responsible for end-to-end planning, preparation, technical delivery, and on-site coordination for the bank’s enterprise town halls, executive…
Added 2 hours ago
EC
Coordinator, Recruitment
Edmonton Catholic Schools
AB · Greater Edmonton Metropolitan Area
- Full-time
The Staffing Team in Human Resources is seeking a Recruitment Coordinator to join them! The Recruitment Coordinator manages and coordinates all administrative functions for the recruitment…
Added 2 hours ago
UO
Clinical Research Coordinator
University of British Columbia
Vancouver, BC · PHSA | BC Women's Hospital (BCWH)
- $4,845.17 to $5,713.66 CAD / month
- Full-time
Added 2 hours ago
A
E&I Construction Coordinator
Airswift
Fort McMurray, AB
- Contract
Our client, a major Oil and Gas company, is looking for an E&I Construction Coordinator to join their team on an 1-year contract in Fort McMurray, AB (fly in/ fly out from Calgary or…
Added 2 hours ago
TS
Contract Administration Assistant
TalentSphere Staffing Solutions
Calgary, AB
- Contract
Other Titles: Contract Administrator, Junior Contract Administrator, Technical Specialist, Architectural Technologist, Building Technologist, Intermediate Contract Administrator, Junior…
Added 2 hours ago
EB
AV & Event Production Engineer
EQ Bank
Toronto, ON
- Full-time
The AV & Event Production Engineer is responsible for end-to-end planning, preparation, technical delivery, and on-site coordination for the bank’s enterprise town halls, executive…
Added 2 hours ago
HB
Sales Coordinator
Heritage Business Interiors
Calgary, AB
- Full-time
A Sales Coordinator is responsible for the entire sales order fulfillment process, including management of customer orders from order entry point through punch list, providing support to…
Added 2 hours ago
GT
Project Coordinator - Governance Documentation
Global Technical Talent, an Inc. 5000 Company
Toronto, ON
- $35 to $40 CAD / hour
- Contract
The Intermediate Project Coordinator will provide administrative and project governance support across corporate real estate projects. The initial focus will be supporting the closeout of a…
Added 3 hours ago
B
Project Governance Coordinator
BeachHead
Toronto, ON
- $41.19 to $49.43 CAD / hour
- Contract
Working with one of our top financial clients, this role calls for a Project Governance Coordinator. The successful candidate will provide essential administrative and governance support…
Added 3 hours ago
PC
Terminal Supervisor (12-Month Term)
Parkland Corporation
Burnaby, BC
- Full-time
Collaborates with Training Coordinator by providing training to operators when is required, advises Manager and Training Coordinator about trainee progress; completes training documentation.
Added 3 hours ago
IP
Maintenance and Preservation Coordinator
Integrated Power Services
SK · Saskatchewan, Canada
- $35 to $45 CAD / hour
- Full-time
The Maintenance and Preservation Coordinator will have the responsibility for supporting the Asset Management Supervisor with the development and execution of preservation activities for…
Added 3 hours ago
VC
Project Quality Lead
Valard Construction
AB · Edmonton, Alberta
- Full-time
Work with the materials coordinator (as applicable) to ensure nonconforming materials are repaired or replaced in accordance with IFC drawings
Added 3 hours ago
UO
Data & Technology Systems Coordinator, Hunter Hub for Entrepreneurial Thinking
University of Calgary
Calgary, AB
- Full-time
…President invites applications for a Data & Technology Systems Coordinator. This Full-time Fixed Term position is for approximately for 18 months (based on length of grant funding), with…
Added 3 hours ago
WI
Project or Construction Coordinator
WSP in Canada
NT · Northwest Territories, Canada
- Full-time
…opportunity is ideal for an intermediate Project / Construction Coordinator who thrives in dynamic field environments and is passionate about delivering projects that create lasting…
Added 3 hours ago
SC
SESA / Systems Engineering and Safety Assurance Specialist
SYSTRA Canada
Toronto, ON
- Full-time
The Technical Coordinator provides administrative, coordination, and project support to the Systems Engineering and Systems Assurance teams on the Hamilton Project. The role is responsible…

Closed listing

Apex Systems

Intake Coordinator / Portfolio Analyst

Toronto, ON, Canada

$45 to $50 USD / hour · Contract

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Pay: $45 to $50 USD / hour
Job type: Contract
Closing date: Oct 28, 2026
Posting language: English
Posted: Sep 28, 2026

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Original job description

Archived listing. The details below describe a past opening.

Job#: 3053781

Job Description:

Intake Coordinator / Portfolio Analyst

Toronto, ON

Hybrid/In-office

Position Overview

We are seeking an experienced Intake Coordinator / Portfolio Analyst to support the intake and governance function within a large enterprise technology environment.

The successful candidate will serve as a key point of coordination between business and technology teams, managing incoming requests from initial submission through assessment, routing, tracking, and follow-up.

This position is primarily focused on technology intake management , with secondary responsibilities supporting portfolio reporting, governance, and financial tracking.

Key Responsibilities

Manage the end-to-end intake process for business and technology requests.
Review incoming submissions for completeness and alignment with established intake requirements.
Proactively follow up with stakeholders to obtain missing information and keep requests progressing.
Maintain intake requests and workflows within Jira , including lifecycle and status changes.
Coordinate intake assessments and route requests to appropriate technology stakeholders.
Facilitate intake discussions, reviews, and regular status follow-ups.
Maintain accurate governance documentation, process artifacts, and status tracking.
Support intake metrics, dashboards, portfolio roadmaps, and reporting.
Assist with portfolio financial and forecasting activities as required.
Identify opportunities to streamline and improve intake and governance processes.
Collaborate across business, technology, and portfolio teams to maintain transparency and effective execution.

Required Qualifications

5+ years of relevant professional experience preferred.
Demonstrated experience with technology intake, demand management, PMO coordination, portfolio operations, or similar request-management processes .
Hands-on experience using Jira , including managing tickets through workflow/lifecycle stages.
Working knowledge of Microsoft Excel .
Strong written and verbal communication skills.
Strong stakeholder-management and follow-up skills.
Ability to work independently and manage multiple concurrent requests.
Strong business acumen with a pragmatic, customer-focused approach.
Comfortable working across business and technology teams.

Preferred Qualifications

Experience within banking, financial services, or another large enterprise technology environment.
Experience with Clarity or comparable portfolio, forecasting, resource-management, or timesheet-management tools.
Exposure to card-processing platforms such as TSYS .
Experience with Confluence and SharePoint.
Exposure to automation tools such as Jira Automation or Power Automate.
Portfolio financial-management experience.
Bachelor's degree or equivalent combination of education and experience.

Ideal Background

Candidates may come from backgrounds such as:

Intake Coordinator
Intake Analyst
Portfolio Analyst
PMO Analyst
Project Coordinator / PCO
Junior or Intermediate Business Analyst
Demand Management Analyst

This is a hands-on coordination and intake-management role rather than a traditional Project Manager or Program Manager position.

Contract Details

Initial 6-month contract with potential for renewal.
Hybrid working model with 2 days per week onsite .
Candidates should be comfortable working within an enterprise governance environment and supporting a high-volume intake function.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Everforth Apex Benefits Overview: In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA.

© 2026 Everforth, Inc. All rights reserved.

Everforth Apex Systems is part of the Commercial Segment of Everforth, Inc.

NYSE: EFOR

4400 Cox Road

Suite 200

Glen Allen, Virginia 23060

Everforth Apex is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. (Do not submit resumes or solicit consultants to this email address). UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex.

About employer

More about this job

Responsibilities

Manage technology and business requests from submission through assessment, routing, tracking, and follow-up, using Jira to maintain request workflows and statuses. Support governance documentation, intake metrics, portfolio reporting and roadmaps, and financial tracking while coordinating across business and technology teams.

Requirements

Candidates should have five or more years of relevant experience in technology intake, demand management, PMO coordination, portfolio operations, or a similar request-management function, along with hands-on Jira and working knowledge of Excel. Strong communication, stakeholder follow-up, organization, and independent management of concurrent requests are required; enterprise financial-services experience and familiarity with portfolio tools are preferred.

Skills

Technology Intake Management
Demand Management
Jira
Microsoft Excel
Stakeholder Management
Portfolio Operations
PMO Coordination
Workflow Management
Governance Documentation
Portfolio Reporting
Financial Tracking
Forecasting
Process Improvement
Confluence
SharePoint
Power Automate

Benefits

On-Demand Training
Certification Preparation
Technical and Leadership Courses
Certification Discounts

Visa sponsorship

Not detected in the job text

Keywords

Technology Intake
Demand Management
Jira
Microsoft Excel
Portfolio Operations
PMO Coordination
Request Management
Workflow Lifecycle
Governance
Stakeholder Management
Intake Assessment
Portfolio Reporting
Portfolio Roadmaps
Intake Metrics
Dashboards
Financial Tracking
Forecasting
Clarity
Resource Management
Timesheet Management
TSYS
Confluence
SharePoint
Jira Automation
Power Automate
Banking
Financial Services
Process Improvement

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