Administrative assistant jobs in Canada

Group jobs by employerEmail me new jobs Save this search

Added 18 days ago
VI
Adjointe administrative aux ventes
VibroSystM Inc.
Longueuil, QC
- Full-time
The Sales Administrative Assistant provides administrative support to the team. He collaborates in managing customer requests, preparing commercial proposals, and issuing shipping and…
Added 18 days ago
PH
Program Administrative Assistant, Long Term Care
Providence Healthcare
Vancouver, BC
- Full-time
…attention to detail will make a meaningful impact. As a Program Administrative Assistant, you will provide comprehensive administrative support to program and operational leaders, helping…
Added 18 days ago
QM
Administrative Assistant
Quantum Management Services Ltd.
Mississauga, ON
- $27 to $29 CAD / hour
- Temporary
We are looking for an organized and detail-oriented Administrative Assistant to provide day-to-day administrative and clerical support for our government-based client. The ideal candidate…
Added 18 days ago
QM
Administrative assistant
Quantum Management Services Ltd.
Montreal, QC
- Full-time
The Administrative Assistant provides administrative support services while working closely with partners, managers, and professionals to help ensure the smooth operation of the firm.
Added 18 days ago
C
Administrative Assistant
CIBC
Ottawa, ON
- Full-time
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit
Added 18 days ago
ADMINISTRATIVE ASSISTANT 2
City of Toronto
Toronto, ON
In the role of Administrative Assistant 2, you will perform a variety of administrative and program support functions for one of four sections within the Toronto Building Division. Your…
Added 18 days ago
SG
Payroll, Accounting & Human Resources Administrator
S3 Group Ltd.
Swift Current, SK
- Full-time
Added 18 days ago
GD
Administrative Assistant III - Leave Replacement - Saskatoon
Gabriel Dumont Institute
Saskatoon, SK
- Full-time
The individual must have sound knowledge of, and have practical application skills in, Microsoft Office (Word, Excel, etc)
Added 18 days ago
CO
Sterilization & Administrative Assistant - London Braces
Corus Orthodontists
London, ON
- $21 to $25 CAD / hour
- Full-time
…London Braces is looking for an enthusiastic Sterilization & Administrative Assistant to join our thriving practice in London,…
Added 19 days ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
Acts as a back-up for other Administrative Assistants in the Records Unit, on an as-required basis
Added 19 days ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
…Unit, this position is responsible for providing clerical and administrative support to all employees of the Street Crime Unit. Must be prepared to work outside of regular working…
Added 19 days ago
IW
Senior Administrative Assistant - Kingston, ON
IG Wealth Management
ON · Ontario, Canada
- Full-time
This role goes beyond traditional administrative support. The successful candidate will serve as a trusted operational partner to the Regional Vice President, helping coordinate key…
Added 19 days ago
BH
Administrative Assistant – Organizational Development #550-26
Brightshores Health System
Owen Sound, ON
- Full-time
The Administrative Assistant provides on-site customer service and administrative support to Organizational Development. This role requires balancing multiple responsibilities using…
Added 19 days ago
Office Administrative Assistant
HealthCareersInSask.ca
Davidson, SK
Job Description: Provides a wide range of administrative support and coordination of clerical/financial services to a variety of department(s) and/or program(s) and/or facility(ies).
Added 19 days ago
SR
Administrative Assistant
SWIFT REALTY LTD
North Vancouver, BC
- Full-time
…and we’re looking for a professional, organized and friendly Administrative Assistant to grow with…
Added 19 days ago
AM
Administrative Assistant
Aplin Martin
Nanaimo, BC
- Full-time
The Administrative Assistant will ensure efficient and timely day-to-day operation of the office and provide administrative support. Working under the supervision of the Business Group…
Added 19 days ago
BT
Part Time Administrative Assistant
Baker Tilly Canada
Red Deer, AB
- Part-time
We are currently recruiting an individual to join our administrative team! The Administrative Assistant will be an integral part of the team, interacting with clients, handling calls,…
Added 19 days ago
SH
Administrative Secretary - Repost
Southern Health-Santé Sud
Portage la Prairie, MB
- Full-time
Graduate of a recognized Administrative Assistant Program or equivalent.
Added 19 days ago
HH
Senior Administrative Assistant
Halton Healthcare
Oakville, ON
- $34.56 to $43.21 CAD / hour
- Contract
As a Senior Administrative Assistant, you will serve as a trusted partner to the executive leadership team in a highly visible, fast-paced role requiring intensive calendar management,…
Added 19 days ago
KO
Administrative Assistant
Krest One Dental
Toronto, ON
- Full-time
Level II Dental Assistant experience and relevant qualifications required.
Added 19 days ago
BG
Temporary Administrative Assistant
BC General Employees' Union (BCGEU)
Burnaby, BC
- Full-time
Job Title: Administrative Assistant (L3) – Advocacy Department
Added 19 days ago
CU
Administrative Assistant, Office of the President
Capilano University
North Vancouver, BC
- Full-time
Reporting to the Manager, Offices of the President and Secretariat, the Administrative Assistant provides confidential administrative and operational support to the President's Office. The…
Added 19 days ago
FS
Senior Administrative Assistant
Four Seasons Hotels and Resorts
Toronto, ON · Four Seasons Corporate Headquarters Toronto
- Full-time
This position provides high-level administrative and executive support to the Senior Vice President, Internal Audit, Senior Vice President, Operations Finance, and Vice President, Sourcing…
Added 19 days ago
AC
Administrative Assistant
Alberta Children s Hospital Foundation
Calgary, AB
- Full-time
As a key member of the Community Initiatives and Events (CI) team, the Administrative Assistant provides high-quality administrative support to the Vice President, Development and helps…
Added 19 days ago
S
Administrative Assistant
Stantec
Burnaby, BC
- Full-time
There is an exciting opportunity in British Columbia to join a high-performing team as an Administrative Assistant. In this role, you will support our Water team across the province, with…

Administrative Assistant

Nanaimo, BC, V9V 0A4, Canada

The salary range for this position is $50,000 to $60,000 per year, commensurate with experience, skillsets, and qualifications. · Full-time

Apply on aplinmartin.applytojob.com About employer

Applications open in a new tab.

Job details

Pay: The salary range for this position is $50,000 to $60,000 per year, commensurate with experience, skillsets, and qualifications.
Job type: Full-time
Apply by: Jan 20, 2027
Experience: 1-3 years’ experience in an office setting.
Posting language: English
Posted: Oct 22, 2026

Original job description

About Us
Aplin Martin is a full-service Civil Engineering, Architecture, Planning, Environmental and Survey company, celebrating over 57 years of success in making sustainable communities a reality across Canada. Over the five decades, the Aplin Martin family has grown into a multi-disciplinary firm of around 300 talented and dedicated professionals delivering innovative and practical design solutions, approval strategies, and project management services to our clients in BC, AB, and ON. We are dedicated to nurturing our employees’ growth and development, and providing a supportive environment with a strong emphasis on mentorship and professional development that ensures a rewarding career within our organization.

The Role:
The Administrative Assistant will ensure efficient and timely day-to-day operation of the office and provide administrative support. Working under the supervision of the Business Group Manager or the designated supervisor(s), the Administrative Assistant will perform a variety of administrative and office support activities. Extensive software skills are required, as well as internet research abilities and strong communication skills.

Duties and Responsibilities:
Administrative Assistant performs a wide range of duties including some or all of the following:

Office Administration

Answers general phone inquiries in a professional and courteous manner and as needed directs them to the appropriate staff members.
Replies to general information requests with accurate information.
Arranges and schedules meetings as requested
Manages the shared staff vacation calendar
Assists with organizing office events, such as catered lunches and social events
Orders and maintains office stationery, promotional items, and supplies for photocopiers, washrooms, and kitchens
Generates, formats, and proofreads professional documents, including proposals, reports, and memos, utilizing word processing, spreadsheet, and database software.
Gathers and utilizes information from different sources and liaises with various stakeholders to support and ensure a timely proposal submission process.
Creates project numbers for Project Managers within the ERP system.
Conducts research and retrieves data on the company ERP system.
Provides ad hoc support when issues come up i.e., coffee machine or printer/photocopier issues.
Forwards incoming general e-mails to the appropriate staff member.
Purchases, receives, and stores the office supplies ensuring basic supplies are always available.
Codes and files documents according to the established procedures.
Updates and ensures the accuracy of the organization's database.
Liaises with administrative staff in other branch offices of the company.
Performs month end duties as required (3 Month projections, following up with Project Managers, ensuring all information is up to date).
Maintains daily cleanliness of kitchen appliances, sink, garbage and recycling
Ensures professionalism and tidiness of the office spaces, including reception, boardrooms, and kitchens
Liaises with cleaners, building maintenance and other facility contacts
Prepares new hire workstation setups and conducts office tours and team introductions
All other tasks required for the smooth and efficient running of the office.

Qualifications & Skills:

High School Diploma/Post-secondary education in business, computers, or office management.
1-3 years’ experience in an office setting.
Proficient in the use of Microsoft Office 365.
Proficiency in Adobe InDesign & Gantt Charts is an asset.
Strong attention to detail with strong organizational skills
Exceptional interpersonal and communication skills
Positive, self-motivated with a service and team-oriented attitude

Compensation
The salary range for this position is $50,000 to $60,000 per year, commensurate with experience, skillsets, and qualifications.

Benefits & Rewards

Comprehensive health benefits package that includes medical, dental, vision, an employee assistance program, life insurance, AD&D and LTD
Education assistance program
Monthly health & fitness allowance
Group RRSP program & employer matching
Equal opportunities for career growth and advancement within the organization
Fun social, team building events and professional development activities
A culture that supports learning, collaboration, and work-life balance

Aplin Martin is committed to fostering a supportive, diverse, and inclusive work environment where all employees feel valued, respected, and empowered to bring their authentic selves to work. We actively encourage applications from candidates of all backgrounds and identities. If you have any questions about accessibility or require any assistance during the hiring process, please reach out at careers@aplinmartin.com.

Aplin Martin is an equal opportunity employer and welcomes applications from candidates of all backgrounds. We thank all applicants for their interest, but only those selected for an interview will be contacted.

Apply on aplinmartin.applytojob.com About employer

More about this job

Responsibilities

The Administrative Assistant will manage daily office operations, including scheduling, document preparation, and maintaining office supplies. They will also provide administrative support to the Business Group Manager and assist with new hire setups and office maintenance.

Requirements

Candidates must have a high school diploma or post-secondary education in business or office management, along with 1-3 years of office experience. Proficiency in Microsoft Office 365 is required, while skills in Adobe InDesign and Gantt charts are considered an asset.

Skills

Office administration
Microsoft Office 365
Communication skills
Organizational skills
Attention to detail
Proofreading
Data entry
Scheduling
Customer service
Adobe InDesign
Gantt charts
Research
Database management
Interpersonal skills

Benefits

Medical insurance
Dental insurance
Vision insurance
Employee assistance program
Life insurance
AD&D insurance
LTD insurance
Education assistance program
Monthly health and fitness allowance
Group RRSP program with employer matching
Professional development activities

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Office Administration
Microsoft Office 365
Adobe InDesign
Gantt Charts
ERP System
Data Entry
Scheduling
Proposal Submission
Project Management
Civil Engineering
Architecture
Planning
Environmental
Surveying
Office Management
Communication
Proofreading
Database Management
Customer Service

Report this job

Hiring at a glance

Advertised starting pay

Where work happens