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Added 5 mins ago
Donation & Processing Coordinator
Kelowna Women's Shelter
Kelowna, BC
Full-time
Minimum 2-3 years of experience in retail, warehouse, logistics, inventory management, thrift, or customer service environments.
Added 5 mins ago
Assistant Store Manager
Red Apple Stores ULC
La Ronge, SK
Full-time
The Assistant Store Manager strives to make our stores a great place to shop for our Customers. We rely on you to provide super-friendly service, maintain a clean and customer-friendly…
Added 5 mins ago
Thrift Store Manager
Kelowna Women's Shelter
Kelowna, BC
Full-time
Monitor key performance indicators including sales, donations, volunteer engagement, customer experience, and operational efficiency.
Added 5 mins ago
2602 - Part-Time Key Holder - Claire's Lloyd Mall
Claire's
Lloydminster, AB
$16 to $18 USD / hour
Part-time
As a Part-Time Manager, you are a sales-driven leader and certified
Added 5 mins ago
BOH Key Leader | ZURICH
lululemon
Zurich, ON
Full-time
…leadership team, impacting salesfloor team members and guest (i.e., customer) experience every day. Key Leaders are responsible for leading by example and providing support to Educators,…
Added 6 mins ago
Team Manager, Disability Management Services Office
The Canada Life Assurance Company
London, ON
We are looking to hire a Team Manager in the London Disability Management Services Office.
Added 36 mins ago
Corporate Trust Officer
Computershare Canada
Montreal, QC
Full-time
The Corporate Trust Officer (Relationship Manager III) manages and administers a portfolio of client accounts and negotiates new trusteeship and customized agency accounts, ensuring…
Added 36 mins ago
Programme des futurs leaders / Future Leaders Program (Bilingual EN/FR)
Emco Corporation: Plumbing, HVAC, Waterworks, Industrial, Irrigation, Fire Protection
Quebec, QC
Full-time
Avec 120 ans d’expérience, EMCO Corporation est l’un des plus importants distributeurs en gros au Canada. Nous fournissons à l’industrie de la construction des produits essentiels de…
Added 36 mins ago
Overnight Freight Associate : Part Time - Country Hills (Machine Experienced)
The Home Depot Canada
Calgary, AB
Part-time
…create a pleasant and safe shopping environment, and providing customer service as required by customer demand. In addition, most Freight Team Associates operate reach trucks, forklifts and…
Added 36 mins ago
Caissier(ère) (temps partiel)
The Home Depot Canada
Quebec, QC
Part-time
Using the GET Involved approach to customer service, front-end associate greets each customer, engages them during the transaction and thanks the customer for their business.
Added 36 mins ago
Registered Practical Nurse - Cardiology/Telemetry
Brant Community Healthcare System
Brantford, ON
Full-time
Reporting to the Manager, Medical Cardiology, the successful applicant will be responsible for comprehensive nursing care in the Medical Cardiology program and must meet the following…
Added 36 mins ago
Registered Practical Nurse - Operating Room
Brant Community Healthcare System
Brantford, ON
Full-time
Reporting to the Manager, Operating Room, PACU and Day Surgery, the successful applicant will be responsible for comprehensive nursing care in the operating room and must meet the following…
Added 36 mins ago
2627-197 - Learning Commons Assistant – Test Centre Administrator (TS8) - Strait Area Campus
Nova Scotia Community College - NSCC
Port Hawkesbury, NS
Full-time
Reporting on-campus to the Manager of Student Supports, and functionally to the Manager of Libraries and Learning Commons, you will support the delivery of services by:
Added 36 mins ago
2627-195 - Lead Hand - Security (FS12) - Strait Area Campus
Nova Scotia Community College - NSCC
Port Hawkesbury, NS
Full-time
Occupational experience that includes Customer Service, Investigations, and Documentation would be considered an asset.
Added 36 mins ago
Registered Practical Nurse - Day Surgery
Brant Community Healthcare System
Brantford, ON
Full-time
Reporting to the Manager, Operating Room, PACU and Day Surgery, the successful applicant will be responsible for comprehensive nursing care in the perioperative program and must meet the…
Added 36 mins ago
Registered Practical Nurse - Operating Room
Brant Community Healthcare System
Brantford, ON
Full-time
Reporting to the Manager, Operating Room, PACU and Day Surgery, the successful applicant will be responsible for comprehensive nursing care in the operating room and must meet the following…
Added 36 mins ago
Registered Practical Nurse - Cardiology/Telemetry
Brant Community Healthcare System
Brantford, ON
Full-time
Reporting to the Manager, Medical Cardiology, the successful applicant will be responsible for comprehensive nursing care in the Medical Cardiology program and must meet the following…
Added 36 mins ago
Registered Practical Nurse - Day Surgery
Brant Community Healthcare System
Brantford, ON
Full-time
Reporting to the Manager, Operating Room, PACU and Day Surgery, the successful applicant will be responsible for comprehensive nursing care in the perioperative program and must meet the…
Added 36 mins ago
Infection Control Professional (ICP)
Brant Community Healthcare System
Brantford, ON
Full-time
Reporting to the Reporting to the Manager of Infection Prevention and Control, the Infection Control Professional (ICP) will act as support with the ongoing implementation, development and…
Added 36 mins ago
Registered Nurse - C7 Palliative & Medically Complex Care
Brant Community Healthcare System
Brantford, ON
Full-time
…patient care for all assigned patients. Reporting to the Clinical Manager, Palliative and Complex Care, C7, the successful applicant will be responsible for comprehensive nursing care in…
Added 36 mins ago
Merchandiser, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Calgary, AB
Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 36 mins ago
Surgical Clinical Reviewer
Brant Community Healthcare System
Brantford, ON
Full-time
Reporting to the Clinical Manager, Operating Room, PACU and Day Surgery, the Surgical Clinical Reviewer’s (SCR) primary responsibility is to collect and submit reliable data to the American…
Added 36 mins ago
Registered Nurse - Operating Room
Brant Community Healthcare System
Brantford, ON
Full-time
Reporting to the Clinical Manager, Operating Room, PACU and Day Surgery, the successful applicant will be responsible for comprehensive nursing care in the operating room program and must…
Added 36 mins ago
Registered Nurse - Medical B7
Brant Community Healthcare System
Brantford, ON
Full-time
Reporting to the Clinical Manager, Medically Integrated Program, the successful applicant will be responsible for providing evidence based, comprehensive, safe, effective and ethical…
Added 36 mins ago
RPN Inpatient Rehabilitation
Brant Community Healthcare System
Brantford, ON
Full-time
Reporting to the Clinical Manager, the successful applicant will be responsible for comprehensive nursing care in the Rehabilitation program.

Aplin Martin

Receptionist/Administrative Assistant

Vancouver, BC, V6E 2K3, Canada

Pay: The salary range for this position is $50,000 to $60,000 per year, commensurate with experience, skillsets, and qualifications.
Job type: Full-time
Apply by: Dec 27, 2026
Posting language: English
Posted: Sep 28, 2026

Apply About employer

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Original job description

About Us
Aplin Martin is a full-service Civil Engineering, Architecture, Planning, Environmental and Survey company, celebrating over 57 years of success in making sustainable communities a reality across Canada. Over the five decades, the Aplin Martin family has grown into a multi-disciplinary firm of around 300 talented and dedicated professionals delivering innovative and practical design solutions, approval strategies, and project management services to our clients in BC, AB, and ON. We are dedicated to nurturing our employees’ growth and development, and providing a supportive environment with a strong emphasis on mentorship and professional development that ensures a rewarding career within our organization.

Position Overview:
The Receptionist/Administrative Assistant is the welcoming face and organizational cornerstone of our Vancouver office, meticulously managing front-desk operations and providing all-around administrative support. This role involves handling all incoming communications, greeting visitors, and ensuring the smooth flow of office logistics whilst also supporting the administrative and document review processes. A commitment to maintaining a professional and efficient environment is essential, alongside a proactive and personable approach to supporting staff and office operations. They will work under the supervision of the Business Group Manager.

Duties and Responsibilities:

Reception

Answer general phone and email inquiries, directing inquiries to the appropriate staff members
Welcome clients, suppliers and visitors in-person in a professional and friendly manner
Administer and prepare incoming/outgoing mail and courier deliveries for distribution
Prepare and organize cheque runs
Arrange and schedule meetings as requested
Manage the shared staff vacation calendar
Assist with organizing office events, such as catered lunches and social events
Order and maintain office stationery, promotional items, and supplies for photocopiers, washrooms, and kitchens
Maintain daily cleanliness of kitchen appliances, sink, garbage and recycling
Ensure professionalism and tidiness of the office spaces, including reception, boardrooms, and kitchens
Liaise with cleaners, building maintenance and other facility contacts
Participate in and support with Health & Safety committee responsibilities
Prepare new hire workstation setups and conduct office tours and team introductions
Assist in preparing regularly scheduled and ad-hoc reports
Provide reception and administrative support to staff members and other teams as needed
Other tasks, errands and projects as assigned for the smooth and efficient running of the office

Administrative Assistant

Generate, format, and proofread professional documents, including proposals, reports, and memos, utilizing word processing, spreadsheet, and database software.
Gathers and utilizes information from different sources and liaises with various stakeholders to support and ensure a timely proposal submission process.
Creates project numbers for Project Managers within the Enterprise Resource Planning (ERP) system
Conducts research and retrieves data on the company ERP system.
Maintains and updates the organizational database to ensure data accuracy and integrity.

Skills and Qualifications:

Previous receptionist or administrative experience, ideally within a professional services firm
Post-secondary education in business, computers, or office management an asset
Intermediate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to multitask and prioritize workload effectively
Ability to handle sensitive information with a high degree of confidentiality
Strong attention to detail with strong organizational skills
Exceptional interpersonal and communication skills
Positive, self-motivated with a service and team-oriented attitude

Compensation
The salary range for this position is $50,000 to $60,000 per year, commensurate with experience, skillsets, and qualifications.

Benefits & Rewards

Comprehensive health benefits package that includes medical, dental, vision, an employee assistance program, life insurance, AD&D and LTD
Education assistance program
Monthly health & fitness allowance
Group RRSP program & employer matching
Equal opportunities for career growth and advancement within the organization
Fun social, team building events and professional development activities
A culture that supports learning, collaboration, and work-life balance

Aplin Martin is committed to fostering a supportive, diverse, and inclusive work environment where all employees feel valued, respected, and empowered to bring their authentic selves to work. We actively encourage applications from candidates of all backgrounds and identities. If you have any questions about accessibility or require any assistance during the hiring process, please reach out at careers@aplinmartin.com.

Aplin Martin is an equal opportunity employer and welcomes applications from candidates of all backgrounds. We thank all applicants for their interest, but only those selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

The receptionist will manage front-desk operations, handle incoming communications, and provide administrative support including document preparation and office logistics. They are also responsible for maintaining office tidiness, coordinating events, and assisting with new hire setups.

Requirements

Candidates should have previous receptionist or administrative experience and intermediate proficiency in Microsoft Office Suite. Strong organizational skills, attention to detail, and the ability to handle sensitive information with confidentiality are required.

Skills

Reception
Administrative support
Microsoft Office Suite
Communication
Multitasking
Attention to detail
Organizational skills
Data entry
Document formatting
Proofreading
Customer service
Scheduling
Office management
ERP system usage

Benefits

Medical insurance
Dental insurance
Vision insurance
Employee assistance program
Life insurance
AD&D insurance
LTD insurance
Education assistance program
Health and fitness allowance
Group RRSP program
Employer matching

Visa sponsorship

Not detected in the job text

Keywords

Receptionist
Administrative Assistant
Civil Engineering
Architecture
Planning
Environmental
Survey
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
ERP
Enterprise Resource Planning
Health & Safety
Office Management
Data Accuracy
Proposal Submission
Professional Services

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