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Added 4 mins ago
General Manager - Environmental Services (relocation to Prince Rupert, BC)
JRoss Hospitality Recruiters
AB · Alberta, Canada
Full-time
An established and rapidly growing environmental services organization in Northwest British Columbia is seeking an experienced General Manager to lead its operations and guide the next…
Added 19 mins ago
Canada Mining Practice Lead
HDR
Toronto, ON · Vancouver, BC
Full-time
A minimum of ten (10) years of project management experience as a Project Manager directing a multi-disciplinary team for the delivery of at least two (2) projects, each with a capital…
Added 19 mins ago
Assistant Maintenance Manager
JLL
Brampton, ON
Full-time
The Assistant Maintenance Manager leverages leadership skills and technical knowledge to lead a team of maintenance mechanics, working in conjunction with robotics, and controls systems…
Added 34 mins ago
Sr. Customer Success Manager
Assent
Toronto, ON · Ottawa, Ontario
$100,000 to $130,000 CAD / year
Full-time
The Senior Customer Success Manager will play an integral role in delivering our services to customers on their purchased programs, working with our customers to define and execute on their…
Added 34 mins ago
Sr. Customer Success Manager
Assent
Ottawa, ON
$100,000 to $130,000 CAD / year
Full-time
The Senior Customer Success Manager will play an integral role in delivering our services to customers on their purchased programs, working with our customers to define and execute on their…
Added 49 mins ago
Dewatering Project Manager
WJ Groundwater
Toronto, ON · North York, Ontario
Full-time
…dewatering system performance meets client expectations and that projects are executed on time and within budget. This role will act as the key liaison between the design and installation…
Added 1 hour ago
Sales - National Manager, Sales
Everllence
BC · West Vancouver, BC
Full-time
The National Sales Manager is responsible for driving sales growth and business development for new Everllence equipment within the Turbomachinery market across an assigned territory and/or…
Added 1 hour ago
Process Development Engineer
Teledyne Technologies Incorporated
Waterloo, ON · Canada - Waterloo, ON
Full-time
…aerospace and defense, factory automation, air and water quality environmental monitoring, electronics design and development, oceanographic research, deepwater oil and gas exploration and…
Added 1 hour ago
Project Manager
Livestock Water Recycling
Calgary, AB
Full-time
As our Project Manager, you’ll own every project to the moment it’s handed to operations. You’ll work alongside our CEO, dealers, and sales team on developing new projects. Then you’ll lead…
Added 1 hour ago
Facility Manager III
BGIS
Montreal, QC
Full-time
The Facility Manager III ensures that client facilities are operated and maintained cost-effectively, safely, efficiently as per the operating parameters of the Statement of Work and…
Added 1 hour ago
Lifecycle Optimization Manager
BGIS
Montreal, QC
Full-time
The Lifecycle Optimization Manager converts building condition, operational performance, energy and utility data, sustainability objectives, lifecycle requirements, lease obligations, and…
Added 1 hour ago
Civil Project Manager – Underground Infrastructure
Firma Contracting Inc.
Edmonton, AB
Full-time
Firma Contracting is looking for an accomplished Civil Project Manager to lead underground infrastructure projects throughout Edmonton and the surrounding area.
Added 1 hour ago
Manager / Senior Manager, Acquisitions (Saskatoon)
Arbutus Properties
Saskatoon, SK
Full-time
Manager / Senior Manager Acquisitions (Saskatoon)
Added 1 hour ago
Manager / Senior Manager, Acquisitions
Arbutus Properties
Vancouver, BC
Full-time
The Manager / Senior Manager Acquisitions is responsible for developing and executing the company’s land and property acquisition strategy. This role combines market intelligence, financial…
Added 2 hours ago
Cost Advisory & Estimating Manager
Stantec
Markham, ON
Full-time
As Manager, you will lead Stantec’s Cost Advisory & Estimating team and oversee the delivery of cost advisory and estimating services for multidisciplinary projects and programs across…
Added 2 hours ago
Casual Maintenance Aide AgeCare Pine Grove
AgeCare
Woodbridge, ON
Part-time
Responsible for the immediate repair of defective equipment affecting resident care (e.g. beds, chairs, etc.). If unable to repair, reports problem to the Environmental Services Manager.
Added 2 hours ago
ESG-Intern
Husky Technologies
Bolton, ON
Part-time
…uncompromising honesty, support mutual respect, care about environmental responsibility, have a passion for excellence and a desire to make a positive contribution – then we want you to…
Added 2 hours ago
Regional Sourcing Manager (Electronics Lane)
Husky Technologies
Bolton, ON
Full-time
Title: Regional Sourcing Manager (Electronics Lane)
Added 2 hours ago
Administrative & Financial Assistant
University of Toronto
Toronto, ON
…recognized focus on Indigenous Science and Technology Studies, Environmental Justice, Indigenous Environmental Data Justice, and community-based research. The TRU is home to multiple labs…
Added 2 hours ago
Underground Mining Project Manager
Thyssen Mining
ON
Full-time
Thyssen Mining is seeking an experienced Underground Mining Project Manager to lead the planning, execution, safety, financial performance, and successful delivery of underground mining…
Added 2 hours ago
Field Service Technician
FLSmidth
Vancouver, BC
Full-time
This is an individual contributor role working within our team structure reporting to the Product Manager, Gold Concentrations.
Added 2 hours ago
Enterprise Application Administrator
DIRTT
AB · Calgary, AB
Full-time
Support CAD data management, including Windchill Workgroup Manager integration with Autodesk Inventor.
Added 2 hours ago
Senior Specialized Project Manager
Pomerleau
Quebec, QC
Full-time
As a Senior Project Manager within Pomerleau’s Civil & Infrastructure division, you will contribute to specialized projects. Leading major construction and infrastructure projects ranging…
Added 2 hours ago
Senior Project Manager - Deep Foundations
Pomerleau
Montreal, QC
Full-time
As an experienced Senior Project Manager in the Civil & Infrastructure team at Pomerleau Construction, you will play a key role at the heart of the Urban Earthworks business unit. Leading…
Added 2 hours ago
Senior Process Engineer - Industrial Water/Wastewater
Black & Veatch
Markham, ON
Full-time
…work and drive design deliverables for critical infrastructure projects with community benefits. Our Team of over 200 process engineers support water, industrial, next generation…

Aplin Martin

Receptionist/Administrative Assistant

Vancouver, BC, V6E 2K3, Canada

Pay: The salary range for this position is $50,000 to $60,000 per year, commensurate with experience, skillsets, and qualifications.
Job type: Full-time
Apply by: Dec 27, 2026
Posting language: English
Posted: Sep 28, 2026

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Original job description

About Us
Aplin Martin is a full-service Civil Engineering, Architecture, Planning, Environmental and Survey company, celebrating over 57 years of success in making sustainable communities a reality across Canada. Over the five decades, the Aplin Martin family has grown into a multi-disciplinary firm of around 300 talented and dedicated professionals delivering innovative and practical design solutions, approval strategies, and project management services to our clients in BC, AB, and ON. We are dedicated to nurturing our employees’ growth and development, and providing a supportive environment with a strong emphasis on mentorship and professional development that ensures a rewarding career within our organization.

Position Overview:
The Receptionist/Administrative Assistant is the welcoming face and organizational cornerstone of our Vancouver office, meticulously managing front-desk operations and providing all-around administrative support. This role involves handling all incoming communications, greeting visitors, and ensuring the smooth flow of office logistics whilst also supporting the administrative and document review processes. A commitment to maintaining a professional and efficient environment is essential, alongside a proactive and personable approach to supporting staff and office operations. They will work under the supervision of the Business Group Manager.

Duties and Responsibilities:

Reception

Answer general phone and email inquiries, directing inquiries to the appropriate staff members
Welcome clients, suppliers and visitors in-person in a professional and friendly manner
Administer and prepare incoming/outgoing mail and courier deliveries for distribution
Prepare and organize cheque runs
Arrange and schedule meetings as requested
Manage the shared staff vacation calendar
Assist with organizing office events, such as catered lunches and social events
Order and maintain office stationery, promotional items, and supplies for photocopiers, washrooms, and kitchens
Maintain daily cleanliness of kitchen appliances, sink, garbage and recycling
Ensure professionalism and tidiness of the office spaces, including reception, boardrooms, and kitchens
Liaise with cleaners, building maintenance and other facility contacts
Participate in and support with Health & Safety committee responsibilities
Prepare new hire workstation setups and conduct office tours and team introductions
Assist in preparing regularly scheduled and ad-hoc reports
Provide reception and administrative support to staff members and other teams as needed
Other tasks, errands and projects as assigned for the smooth and efficient running of the office

Administrative Assistant

Generate, format, and proofread professional documents, including proposals, reports, and memos, utilizing word processing, spreadsheet, and database software.
Gathers and utilizes information from different sources and liaises with various stakeholders to support and ensure a timely proposal submission process.
Creates project numbers for Project Managers within the Enterprise Resource Planning (ERP) system
Conducts research and retrieves data on the company ERP system.
Maintains and updates the organizational database to ensure data accuracy and integrity.

Skills and Qualifications:

Previous receptionist or administrative experience, ideally within a professional services firm
Post-secondary education in business, computers, or office management an asset
Intermediate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to multitask and prioritize workload effectively
Ability to handle sensitive information with a high degree of confidentiality
Strong attention to detail with strong organizational skills
Exceptional interpersonal and communication skills
Positive, self-motivated with a service and team-oriented attitude

Compensation
The salary range for this position is $50,000 to $60,000 per year, commensurate with experience, skillsets, and qualifications.

Benefits & Rewards

Comprehensive health benefits package that includes medical, dental, vision, an employee assistance program, life insurance, AD&D and LTD
Education assistance program
Monthly health & fitness allowance
Group RRSP program & employer matching
Equal opportunities for career growth and advancement within the organization
Fun social, team building events and professional development activities
A culture that supports learning, collaboration, and work-life balance

Aplin Martin is committed to fostering a supportive, diverse, and inclusive work environment where all employees feel valued, respected, and empowered to bring their authentic selves to work. We actively encourage applications from candidates of all backgrounds and identities. If you have any questions about accessibility or require any assistance during the hiring process, please reach out at careers@aplinmartin.com.

Aplin Martin is an equal opportunity employer and welcomes applications from candidates of all backgrounds. We thank all applicants for their interest, but only those selected for an interview will be contacted.

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More about this job

Responsibilities

The receptionist will manage front-desk operations, handle incoming communications, and provide administrative support including document preparation and office logistics. They are also responsible for maintaining office tidiness, coordinating events, and assisting with new hire setups.

Requirements

Candidates should have previous receptionist or administrative experience and intermediate proficiency in Microsoft Office Suite. Strong organizational skills, attention to detail, and the ability to handle sensitive information with confidentiality are required.

Skills

Reception
Administrative support
Microsoft Office Suite
Communication
Multitasking
Attention to detail
Organizational skills
Data entry
Document formatting
Proofreading
Customer service
Scheduling
Office management
ERP system usage

Benefits

Medical insurance
Dental insurance
Vision insurance
Employee assistance program
Life insurance
AD&D insurance
LTD insurance
Education assistance program
Health and fitness allowance
Group RRSP program
Employer matching

Visa sponsorship

Not detected in the job text

Keywords

Receptionist
Administrative Assistant
Civil Engineering
Architecture
Planning
Environmental
Survey
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
ERP
Enterprise Resource Planning
Health & Safety
Office Management
Data Accuracy
Proposal Submission
Professional Services

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