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Added 2 mins ago
Intermediate Transmission Line Engineer, Power Delivery
WSP in Canada
Montreal, QC
Full-time
…project management, detailed design, and site services. As an Intermediate Transmission Line Design Engineer, you'll contribute to the design and delivery of transmission projects while…
Added 2 mins ago
Intermediate Transmission Line Engineer, Power Delivery
WSP in Canada
Toronto, ON
Full-time
…project management, detailed design, and site services. As an Intermediate Transmission Line Design Engineer, you'll contribute to the design and delivery of transmission projects while…
Added 2 mins ago
Intermediate Transmission Line Engineer, Power Delivery
WSP in Canada
Ottawa, ON
Full-time
…project management, detailed design, and site services. As an Intermediate Transmission Line Design Engineer, you'll contribute to the design and delivery of transmission projects while…
Added 2 mins ago
Intermediate Transmission Line Engineer, Power Delivery
WSP in Canada
Markham, ON
Full-time
…project management, detailed design, and site services. As an Intermediate Transmission Line Design Engineer, you'll contribute to the design and delivery of transmission projects while…
Added 2 mins ago
Intermediate Transmission Line Engineer, Power Delivery
WSP in Canada
Montreal, QC
Full-time
…project management, detailed design, and site services. As an Intermediate Transmission Line Design Engineer, you'll contribute to the design and delivery of transmission projects while…
Added 2 mins ago
Intermediate Transmission Line Engineer, Power Delivery
WSP in Canada
Vaughan, ON
Full-time
…project management, detailed design, and site services. As an Intermediate Transmission Line Design Engineer, you'll contribute to the design and delivery of transmission projects while…
Added 3 mins ago
Finance Administrator (Nuclear)
Black & McDonald Limited
Pickering, ON
Full-time
Added 3 mins ago
Applications Development Senior Analyst, AVP
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Mississauga, ON
Full-time
The Applications Development Senior Analyst is an intermediate level position responsible for participation in the establishment and implementation of new or revised application systems and…
Added 3 mins ago
Application Development Analyst, Officer
Citi
Mississauga, ON
Full-time
The Applications Development Analyst is an intermediate level position responsible for participation in the establishment and implementation of new or revised application systems and…
Added 3 mins ago
Project Coordinator and Designer
University of Toronto
Toronto, ON · Scarborough, ON
Demonstrated ability to create 3D modelling at an intermediate level in Sketchup, AutoCad, or other similar software.
Added 19 mins ago
Bilingual Employer Engagement Specialist
YMCA of the National Capital Region
Orleans, ON
Full-time
Intermediate computer skills, including the use of databases and Microsoft Office Suite
Added 19 mins ago
Intermediate Bridge Engineer
SYSTRA
Laval, QC
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As an Intermediate Bridge Engineer at SYSTRA IBT, you will have the chance to perform structural analysis and engineering calculations while contributing to the preparation and review of…
Added 19 mins ago
Business Support Coordinator (Part-Time)
Turner & Townsend
AB · Edmonton, Canada
Part-time
Confident using Microsoft 365 tools at an intermediate level; Microsoft Visio is an advantage.
Added 33 mins ago
Underground Mining Engineer, 5 to 10 years
BBA Consultants
Val-d'Or, QC
Full-time
Intermediate Spanishskills to facilitate collaboration with other BBA offices and/or clients in South America; you may need to use Spanish occasionally or daily, depending on current…
Added 33 mins ago
Underground Mining Engineer, 5 to 10 years
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Quebec, QC
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Intermediate Spanishskills to facilitate collaboration with other BBA offices and/or clients in South America; you may need to use Spanish occasionally or daily, depending on current…
Added 33 mins ago
Underground Mining Engineer, 5 to 10 years
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Intermediate Spanishskills to facilitate collaboration with other BBA offices and/or clients in South America; you may need to use Spanish occasionally or daily, depending on current…
Added 33 mins ago
Utilities Engineer (Electrical)
Utilities Kingston
Kingston, ON
$101,966 to $137,894 CAD / year
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Intermediate skills with pole analysis software and electric distribution modeling software. Specific software packages are SpidaCalc and CYME or similar
Added 33 mins ago
Underground Mining Engineer, 5 to 10 years
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Montreal, QC
Full-time
Intermediate Spanishskills to facilitate collaboration with other BBA offices and/or clients in South America; you may need to use Spanish occasionally or daily, depending on current…
Added 34 mins ago
Peer Specialist - Lynx/Early Psychosis Intervention - Internal
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Cobourg, ON
Part-time · Temporary
Added 48 mins ago
Electrical Engineer
Hays
Toronto, ON
$95,000 to $120,000 CAD / year
Full-time
As an Intermediate Electrical Engineer, you’ll design and develop electrical systems for a variety of building types, including commercial, multi-residential, and institutional projects.…
Added 1 hour ago
Business Support Coordinator (Part-Time)
Turner & Townsend
AB · Edmonton, AB
Confident using Microsoft 365 tools at an intermediate level; Microsoft Visio is an advantage.
Added 1 hour ago
Intermediate Transmission Line Engineer, Power Delivery
WSP
Montreal, QC
…project management, detailed design, and site services. As an Intermediate Transmission Line Design Engineer, you'll contribute to the design and delivery of transmission projects while…
Added 1 hour ago
Intermediate Structural CAD Designer
Hatch
Vancouver, BC
Added 1 hour ago
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Aplin Martin

Receptionist/Administrative Assistant

Vancouver, BC, V6E 2K3, Canada

Pay: The salary range for this position is $50,000 to $60,000 per year, commensurate with experience, skillsets, and qualifications.
Job type: Full-time
Apply by: Dec 27, 2026
Posting language: English
Posted: Sep 28, 2026

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Original job description

About Us
Aplin Martin is a full-service Civil Engineering, Architecture, Planning, Environmental and Survey company, celebrating over 57 years of success in making sustainable communities a reality across Canada. Over the five decades, the Aplin Martin family has grown into a multi-disciplinary firm of around 300 talented and dedicated professionals delivering innovative and practical design solutions, approval strategies, and project management services to our clients in BC, AB, and ON. We are dedicated to nurturing our employees’ growth and development, and providing a supportive environment with a strong emphasis on mentorship and professional development that ensures a rewarding career within our organization.

Position Overview:
The Receptionist/Administrative Assistant is the welcoming face and organizational cornerstone of our Vancouver office, meticulously managing front-desk operations and providing all-around administrative support. This role involves handling all incoming communications, greeting visitors, and ensuring the smooth flow of office logistics whilst also supporting the administrative and document review processes. A commitment to maintaining a professional and efficient environment is essential, alongside a proactive and personable approach to supporting staff and office operations. They will work under the supervision of the Business Group Manager.

Duties and Responsibilities:

Reception

Answer general phone and email inquiries, directing inquiries to the appropriate staff members
Welcome clients, suppliers and visitors in-person in a professional and friendly manner
Administer and prepare incoming/outgoing mail and courier deliveries for distribution
Prepare and organize cheque runs
Arrange and schedule meetings as requested
Manage the shared staff vacation calendar
Assist with organizing office events, such as catered lunches and social events
Order and maintain office stationery, promotional items, and supplies for photocopiers, washrooms, and kitchens
Maintain daily cleanliness of kitchen appliances, sink, garbage and recycling
Ensure professionalism and tidiness of the office spaces, including reception, boardrooms, and kitchens
Liaise with cleaners, building maintenance and other facility contacts
Participate in and support with Health & Safety committee responsibilities
Prepare new hire workstation setups and conduct office tours and team introductions
Assist in preparing regularly scheduled and ad-hoc reports
Provide reception and administrative support to staff members and other teams as needed
Other tasks, errands and projects as assigned for the smooth and efficient running of the office

Administrative Assistant

Generate, format, and proofread professional documents, including proposals, reports, and memos, utilizing word processing, spreadsheet, and database software.
Gathers and utilizes information from different sources and liaises with various stakeholders to support and ensure a timely proposal submission process.
Creates project numbers for Project Managers within the Enterprise Resource Planning (ERP) system
Conducts research and retrieves data on the company ERP system.
Maintains and updates the organizational database to ensure data accuracy and integrity.

Skills and Qualifications:

Previous receptionist or administrative experience, ideally within a professional services firm
Post-secondary education in business, computers, or office management an asset
Intermediate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to multitask and prioritize workload effectively
Ability to handle sensitive information with a high degree of confidentiality
Strong attention to detail with strong organizational skills
Exceptional interpersonal and communication skills
Positive, self-motivated with a service and team-oriented attitude

Compensation
The salary range for this position is $50,000 to $60,000 per year, commensurate with experience, skillsets, and qualifications.

Benefits & Rewards

Comprehensive health benefits package that includes medical, dental, vision, an employee assistance program, life insurance, AD&D and LTD
Education assistance program
Monthly health & fitness allowance
Group RRSP program & employer matching
Equal opportunities for career growth and advancement within the organization
Fun social, team building events and professional development activities
A culture that supports learning, collaboration, and work-life balance

Aplin Martin is committed to fostering a supportive, diverse, and inclusive work environment where all employees feel valued, respected, and empowered to bring their authentic selves to work. We actively encourage applications from candidates of all backgrounds and identities. If you have any questions about accessibility or require any assistance during the hiring process, please reach out at careers@aplinmartin.com.

Aplin Martin is an equal opportunity employer and welcomes applications from candidates of all backgrounds. We thank all applicants for their interest, but only those selected for an interview will be contacted.

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More about this job

Responsibilities

The receptionist will manage front-desk operations, handle incoming communications, and provide administrative support including document preparation and office logistics. They are also responsible for maintaining office tidiness, coordinating events, and assisting with new hire setups.

Requirements

Candidates should have previous receptionist or administrative experience and intermediate proficiency in Microsoft Office Suite. Strong organizational skills, attention to detail, and the ability to handle sensitive information with confidentiality are required.

Skills

Reception
Administrative support
Microsoft Office Suite
Communication
Multitasking
Attention to detail
Organizational skills
Data entry
Document formatting
Proofreading
Customer service
Scheduling
Office management
ERP system usage

Benefits

Medical insurance
Dental insurance
Vision insurance
Employee assistance program
Life insurance
AD&D insurance
LTD insurance
Education assistance program
Health and fitness allowance
Group RRSP program
Employer matching

Visa sponsorship

Not detected in the job text

Keywords

Receptionist
Administrative Assistant
Civil Engineering
Architecture
Planning
Environmental
Survey
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
ERP
Enterprise Resource Planning
Health & Safety
Office Management
Data Accuracy
Proposal Submission
Professional Services

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