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Added 5 mins ago
P/T Driver
Deibel Laboratories Inc
Brampton, ON
$17 to $18.25 CAD / hour
Part-time
…testing facilities providing services in both Microbiology and Chemistry testing. We play an integral role in food and product safety for industry-leading producers, as well as family-run…
Added 5 mins ago
Full Time Sales Associate (Store 2267 - London Oakridge)
Pet Valu
London, ON
Full-time
The Pet Valu family of stores includes Pet Valu, Paulmac's Pet Food, Bosley's, Tisol and Total Pet and together we are one of the largest retail operations in North America dedicated to…
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MBG - Bus Driver 5.00 term
Nova Scotia Regional Centres for Education & CSAP
Middleton, NS
Daily routine maintenance including cleaning, washing and pre-trip inspections of the vehicle.
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Bldg Mgr II Non Resident
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Vancouver, BC
Full-time
Arranges for Contractor to view site, enter units when necessary, and ensures that maintenance projects are co-ordinated with site operations.
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Heavy Duty Mechanic
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Full-time
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Bar Manager - Aera
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Full-time
The Bar Manager will oversee the bar program by creating and maintaining bar standards while driving sales through creative and innovative promotions and building relationships with…
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Gérant.e de restaurant | Restaurant manager
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$55,000 to $65,000 CAD / year
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Commissioning Manager
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Submarine system knowledge and experience including operations and maintenance considered an asset
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Resident Manager
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Training Specialist
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Added 34 mins ago
Golf Course Second Assistant Superintendent
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Passionate about the day-to-day operations of our Golf Course Turf Care Department, you take pride in developing and leading a large team responsible for overseeing all agronomic programs…
Added 34 mins ago
Parking Manager
Indigo Park Canada
Ottawa, ON
Full-time
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Added 34 mins ago
Junior Document Controller (Civil) - Garden City Skyway
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Provide administrative support to company operations, including coordinating necessary repairs, maintenance, and related services.
Added 34 mins ago
Inventory & Distribution Representative – Procurement Services (Bargaining Unit 179)
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Halifax, NS
$40,713 to $46,728 CAD / year
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Added 35 mins ago
Field Service Technician - Fox Creek
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Design, administer and maintain IBM Storage Protect / Spectrum Protect / TSM servers, Oracle (RMAN) / Microsoft SQL Server and VMware including daily backup operations, database and storage…
Added 49 mins ago
Operations Manager
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We are seeking an experienced, hands-on Operations Manager to oversee building operations across a diverse residential and commercial property portfolio in Iqaluit. This leadership role…
Added 49 mins ago
Program Administrator, Facility Inspection Program (Contract)
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Toronto, ON
Contract
You will be responsible for overseeing the administrative workflow related to sedation authorizations and facility inspections in addition to supporting the ongoing development,…
Added 49 mins ago
Food and Beverage Manager - The Lake Joseph Club
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Port Carling, ON
Full-time
Reporting to the Director of Operations, the Food and Beverage Manager is responsible for ensuring that all Member and guest hospitality requirements are supported with the highest levels…
Added 49 mins ago
Operations Manager (CACC)
Ontario Public Service Leadership | Leadership dans la fonction publique de l’Ontario
Cambridge, ON
$84,092 to $121,173 CAD / year
Full-time
…Ambulance Communications Centre (CACC) is looking for a dynamic and client service-oriented Operations Manager to lead our 24/7 operations. This role involves providing leadership to a…
Added 49 mins ago
Food Production Supervisor
Tallow & Fries, Inc.
Mississauga, ON
Full-time
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Added 49 mins ago
Food and Beverage Manager - Station Creek Golf Club
ClubLink
Whitchurch-Stouffville, ON
Full-time
The Food & Beverage Manager is responsible for the overall management and performance of the club's food and beverage operations, including restaurant service, bar operations, tournaments,…
Added 49 mins ago
Property Accountant
Lankin Investments
Vaughan, ON
$75,000 to $85,000 CAD / year
Full-time
Reporting directly to the Accounting Manager, Lankin Investments is looking for a Property Accountant to join our fast-paced team, who will be responsible for supporting a dedicated…
Added 49 mins ago
Transportation Manager
Reimer Associates Inc.
AB · Greater Edmonton Metropolitan Area
$75,000 to $85,000 CAD / year
Full-time
Reimer Associates is recruiting on behalf of a well-established, high-volume retailer for a Transportation Manager to lead daily Transportation operations across an assigned region. This is…

Aplin Martin

Receptionist/Administrative Assistant

Vancouver, BC, V6E 2K3, Canada

Pay: The salary range for this position is $50,000 to $60,000 per year, commensurate with experience, skillsets, and qualifications.
Job type: Full-time
Apply by: Dec 27, 2026
Posting language: English
Posted: Sep 28, 2026

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Original job description

About Us
Aplin Martin is a full-service Civil Engineering, Architecture, Planning, Environmental and Survey company, celebrating over 57 years of success in making sustainable communities a reality across Canada. Over the five decades, the Aplin Martin family has grown into a multi-disciplinary firm of around 300 talented and dedicated professionals delivering innovative and practical design solutions, approval strategies, and project management services to our clients in BC, AB, and ON. We are dedicated to nurturing our employees’ growth and development, and providing a supportive environment with a strong emphasis on mentorship and professional development that ensures a rewarding career within our organization.

Position Overview:
The Receptionist/Administrative Assistant is the welcoming face and organizational cornerstone of our Vancouver office, meticulously managing front-desk operations and providing all-around administrative support. This role involves handling all incoming communications, greeting visitors, and ensuring the smooth flow of office logistics whilst also supporting the administrative and document review processes. A commitment to maintaining a professional and efficient environment is essential, alongside a proactive and personable approach to supporting staff and office operations. They will work under the supervision of the Business Group Manager.

Duties and Responsibilities:

Reception

Answer general phone and email inquiries, directing inquiries to the appropriate staff members
Welcome clients, suppliers and visitors in-person in a professional and friendly manner
Administer and prepare incoming/outgoing mail and courier deliveries for distribution
Prepare and organize cheque runs
Arrange and schedule meetings as requested
Manage the shared staff vacation calendar
Assist with organizing office events, such as catered lunches and social events
Order and maintain office stationery, promotional items, and supplies for photocopiers, washrooms, and kitchens
Maintain daily cleanliness of kitchen appliances, sink, garbage and recycling
Ensure professionalism and tidiness of the office spaces, including reception, boardrooms, and kitchens
Liaise with cleaners, building maintenance and other facility contacts
Participate in and support with Health & Safety committee responsibilities
Prepare new hire workstation setups and conduct office tours and team introductions
Assist in preparing regularly scheduled and ad-hoc reports
Provide reception and administrative support to staff members and other teams as needed
Other tasks, errands and projects as assigned for the smooth and efficient running of the office

Administrative Assistant

Generate, format, and proofread professional documents, including proposals, reports, and memos, utilizing word processing, spreadsheet, and database software.
Gathers and utilizes information from different sources and liaises with various stakeholders to support and ensure a timely proposal submission process.
Creates project numbers for Project Managers within the Enterprise Resource Planning (ERP) system
Conducts research and retrieves data on the company ERP system.
Maintains and updates the organizational database to ensure data accuracy and integrity.

Skills and Qualifications:

Previous receptionist or administrative experience, ideally within a professional services firm
Post-secondary education in business, computers, or office management an asset
Intermediate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to multitask and prioritize workload effectively
Ability to handle sensitive information with a high degree of confidentiality
Strong attention to detail with strong organizational skills
Exceptional interpersonal and communication skills
Positive, self-motivated with a service and team-oriented attitude

Compensation
The salary range for this position is $50,000 to $60,000 per year, commensurate with experience, skillsets, and qualifications.

Benefits & Rewards

Comprehensive health benefits package that includes medical, dental, vision, an employee assistance program, life insurance, AD&D and LTD
Education assistance program
Monthly health & fitness allowance
Group RRSP program & employer matching
Equal opportunities for career growth and advancement within the organization
Fun social, team building events and professional development activities
A culture that supports learning, collaboration, and work-life balance

Aplin Martin is committed to fostering a supportive, diverse, and inclusive work environment where all employees feel valued, respected, and empowered to bring their authentic selves to work. We actively encourage applications from candidates of all backgrounds and identities. If you have any questions about accessibility or require any assistance during the hiring process, please reach out at careers@aplinmartin.com.

Aplin Martin is an equal opportunity employer and welcomes applications from candidates of all backgrounds. We thank all applicants for their interest, but only those selected for an interview will be contacted.

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More about this job

Responsibilities

The receptionist will manage front-desk operations, handle incoming communications, and provide administrative support including document preparation and office logistics. They are also responsible for maintaining office tidiness, coordinating events, and assisting with new hire setups.

Requirements

Candidates should have previous receptionist or administrative experience and intermediate proficiency in Microsoft Office Suite. Strong organizational skills, attention to detail, and the ability to handle sensitive information with confidentiality are required.

Skills

Reception
Administrative support
Microsoft Office Suite
Communication
Multitasking
Attention to detail
Organizational skills
Data entry
Document formatting
Proofreading
Customer service
Scheduling
Office management
ERP system usage

Benefits

Medical insurance
Dental insurance
Vision insurance
Employee assistance program
Life insurance
AD&D insurance
LTD insurance
Education assistance program
Health and fitness allowance
Group RRSP program
Employer matching

Visa sponsorship

Not detected in the job text

Keywords

Receptionist
Administrative Assistant
Civil Engineering
Architecture
Planning
Environmental
Survey
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
ERP
Enterprise Resource Planning
Health & Safety
Office Management
Data Accuracy
Proposal Submission
Professional Services

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